Admin Coor

100 Baystate Medical Center; United States; On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Generous PTO - up to 25 days

403b retirement with company match

Job summary

Baystate Health, the leading healthcare system in western Massachusetts, seeks an Administrative Coordinator for the Pediatrics team in Springfield, MA. You will provide high-level administrative and executive support to department leadership, manage calendars, coordinate meetings, prepare reports, and drive special projects.

The role requires 3+ years of admin experience, excellent organization and communication skills, and proficiency with Microsoft Office.

Qualifications

• High School Diploma or GED required.
• Minimum of 3 years of administrative support experience.
• Proficient in Microsoft Office Suite; strong organizational and communication skills.

Responsibilities

• Coordinate complex meetings, agendas, materials, follow-up, and logistics for Directors, Chiefs, and managers.
• Manage confidential information and support compliance tracking, surveys, data collection, reporting, and process improvement initiatives.
• Develop and maintain complex Excel spreadsheets, reports, graphs and presentations.

Skills

Organizational skills

Interpersonal skills

Communication skills

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Baystate Health, the largest healthcare organization in western Massachusetts and home to Baystate Children's Hospital is looking for an Administrative Coordinator to join our experienced Pediatrics team in Springfield, MA.

RESPONSIBILITIES

The Administrative Coordinator serves as a key communication and operational link across the departments and Baystate Health. You will provide high-level administrative and executive support to department leadership, including calendar management, meeting coordination, correspondence, presentations, reports, and special projects.

• Coordinate complex meetings, agendas, materials, follow-up, and logistics for Directors, Chiefs, and managers.
• Manage confidential information and support compliance tracking, surveys, data collection, reporting, and process improvement initiatives.
• Develop and maintain complex Excel spreadsheets, reports, graphs, presentations, and other administrative materials.
• Serve as a professional liaison with executives, medical staff, employees, patients, external contacts, and departments throughout Baystate Health.
• Coordinate provider, physician, CRNA, and student onboarding, orientations, rotations, and related administrative activities where applicable.
• Maintain department records, filing systems, policies, procedures, newsletters, and other communications.
• Assist with department budgets, invoices, receipts, office supplies, equipment, and service contracts.
• Support tracking and reporting of provider compliance with safety education and other designated requirements.
• Identify operational challenges, recommend solutions, and communicate project progress, outcomes, and needs to leadership.
• Collaborate with administrative support colleagues and provide backup coverage as needed.
• Manage multiple projects simultaneously while maintaining accuracy, meeting deadlines, and bringing assignments to completion.

SCHEDULE

Full-time Monday through Friday 8:00am-4:30pm or 8:30am-5:00pm No weekends, no holidays

LOCATION

759 Chestnut St. Springfield, MA

QUALIFICATIONS

• High School Diploma or GED, required
• Minimum of 3 years of administrative support in an office setting, preferably healthcare
• Proficient in Microsoft Office Suite
• Excellent organization, interpersonal, communication skills

ADVANTAGES OF WORKING WITH BAYSTATE

• Excellent Compensation
• High-quality, low-cost medical, dental and vision insurance
• Generous PTO - up to 25 days in the first year, with scheduled earned increases
• Continuing education support and reimbursement
• First Time Home Buyers Financial Packages
• Farm Share Memberships
• 403b retirement company match & annual company contribution increase based on years of service
• Free money coach advice from a certified professional
• Wellbeing programs that include but are not limited to mental, physical, and financial health
• Pet, home, auto and personal insurance Life insurance Reimbursement for a variety of well-being activities, included but limited to gym membership and equipment, personal trainer, massage and so much more!
• Wellbeing programs that include but are not limited to mental, physical, and financial health.
• Education: GED or HiSET (Required)
• Certifications: Compensation
• Note: The compensation range(s) in the table below represent the base salaries for all positions at a given grade across the health system. Typically, a new hire can expect a starting salary somewhere in the lower part of the range. Actual salaries may vary by position and will be determined based on the candidate's relevant experience. No employee will be paid below the minimum of the range. Pay ranges are listed as hourly for non-exempt employees and based on assumed full time commitment for exempt employees.
• Minimum - Midpoint - Maximum $21.95 - $25.22 - $29.82

Equal Employment Opportunity Employer Baystate Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, ancestry, age, genetic information, disability, or protected veteran status.

About Baystate Health

Baystate Health is a not-for-profit, integrated healthcare system with hospitals, physician practices, a health plan and more serving over 800,000 people throughout western New England. Baystate Health is the safety net provider in Western Massachusetts. With roots dating to the founding of Springfield Hospital in 1883, Baystate Health has been providing high-quality, compassionate and accessible care in the Pioneer Valley for more than 140 years and continues to be a pillar of its community - rooted here, serving here, and helping generations thrive here. With a focus on advancing health for all, Baystate is not only a keystone of the region, it is a national leader in health care. Learn more at BaystateHealth.Org The ever-growing health system includes six Massachusetts hospitals: Baystate Medical Center in Springfield Baystate Children's Hospital (located at Baystate Medical Center) Baystate Franklin Medical Center in Greenfield Baystate Wing Hospital in Palmer Baystate Noble Hospital in Westfield Baystate Mercy Hospital in Springfield