Admin Clerk III - TSA

Technology,-Automation,-and-Management,-Inc.

Springfield (VA)

On-site

USD 60,000 - 85,000

Full time

14 days+

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Benefits offered by this job

Relocation Assistance

Sign-on Bonus

Travel Required

Job summary

Technology Automation & Management, Inc. (TeAM) is seeking an Administrative Clerk III to provide strategic and operational coordination for TSA REMD leadership, including the REMDDirector, Deputy Director, and branch managers.

The role extends beyond clerical duties to drive federal communications, data analysis, and cross-functional project coordination. You will shape executive summaries, triage tasks, manage risk, and facilitate quarterly and daily planning sessions, ensuring seamless

Qualifications

Experience supporting federal processes, procedures, artifacts, and executive reporting communications.
Advanced proficiency in Microsoft Office and data integration.
Strong written and verbal communication skills, with the ability to translate facility information into executive summaries.

Responsibilities

Develop sophisticated internal communications, talking points, and briefing materials for leadership regarding leasing, planning, and construction progress.
Manage the REMD Tasking Mailbox and maintain organized electronic records of deliverables.
Design and maintain the REMD Risk Register and SOPs for front office functions.
Coordinate logistics and materials for REMD All Hands meetings and daily planning sessions.
Draft responses to oversight inquiries from OMB, DHS, Congress, and the GSA.
Coordinate cross-functional activities across REMD branches for space buildouts and leasing.
Analyze TSA real property data and prepare reports for field personnel.
Develop and update a holistic REMD communications plan.
Support DHS real property reporting requirements and DHS working groups.

Skills

MS Office Suite

Data integration

Executive communications

Job description

Technology Automation & Management (TeAM), Inc.

TeAM is looking for highly motivated and highly skilled individuals who are ready for exciting opportunities with a growing company. For more than a quarter of a century, we've built our reputation as a premier solutions provider to the Federal Government, and eagerly seek creative problem solvers to join our TeAM.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

Position Summary: The Administrative Clerk III provides comprehensive, daily administrative, strategic, and operational coordination support to the TSA REMD Director, Deputy Director, and branch managers. Operating at a senior specialist level, this role extends far beyond standard clerical duties to include the proactive shaping of federal communications, data analysis, cross-functional project coordination, and policy documentation. This position is critical to ensuring seamless collaboration across the Direct Lease Branch (DLB), Facilities and Infrastructure Branch (FAIB), Workplace Management Branch (WMB), and Field Services Branch (FSB).

Key Responsibilities (Strategic Planning & Administrative Support - Task 4.A):

Executive Communications & Briefings: Develop sophisticated internal communications, talking points, and briefing materials for leadership regarding leasing, planning, and construction progress. Draft testimony, fact sheets, promotional materials, and speeches.
Mailbox & Task Management: Actively manage the REMD Tasking Mailbox. Triage, coordinate, and delegate appropriate responses, maintaining highly organized electronic records of all deliverables.
Risk & Process Management: Design and maintain the REMD Risk Register by conducting expert elicitation sessions with Subject Matter Experts (SMEs). Develop, document, and update standard operating procedures (SOPs) for front office functions.
Meeting & Event Facilitation: Coordinate logistics, agendas, and presentation materials for quarterly REMD All Hands staff meetings (virtual, hybrid, and in-person) and daily planning sessions.
Oversight Inquiries: Assist federal staff in gathering information and drafting formal responses to inquiries from oversight agencies, including OMB, DHS, Congress, and the GSA.

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Key Responsibilities (Operational Coordination - Task 4.B):

Cross-Functional Synchronization: Coordinate collaborative activities across REMD branches, particularly concerning space buildouts, tenant renovations, personnel relocations, and real property leasing.
Data Aggregation & Reporting: Analyze, interpret, and integrate TSA real property and facility-related data into accessible formats (graphs, tables, databases, spreadsheets, web inputs) for field personnel.
Communication Planning: Develop, maintain, and regularly update a holistic communications plan for REMD to enhance the clarity and dissemination of real estate-related information.
Working Group Support: Prepare reports, coordinate engagement materials, and provide logistical support for DHS-mandated real property reporting requirements and REMD participation in DHS working groups.

Position Requirements

Required Qualifications:

Experience: Must possess relevant real-world experience supporting the development, review, and enhancement of federal processes, procedures, artifacts, and executive reporting communications.
Skills: Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint) and data integration. Exceptional written and verbal communication skills, with the ability to translate complex facility-related information into executive summaries.
Work Ethic: Highly proactive approach to assuming ownership of assigned actions and facilitating solutions autonomously.

Clearance Requirement: Ability to pass a TSA Phase 1, 2, and 3 Fitness Determination (Public Trust/Background Investigation)

Location: Contractor Worksite and TSA Headquarters, Springfield, VA (as required)

Full-Time/Part-Time Full-Time