Admin Assistant, Sr

The Greenbrier Companies; Red Oak (IA); On-site; USD 42,000 - 54,000; Full time

Job summary

The Greenbrier Companies in Iowa seeks an experienced Admin Assistant, Sr to handle clerical tasks including phones, visitor greeting, accounts receivable support, data entry, and purchasing.

Successful candidate will demonstrate 3+ years in clerical roles, proficiency with Word, Excel, and Outlook, and strong organization and communication skills in a team environment.

Qualifications

• 3+ years experience in a clerical role.
• Proficient in Word, Excel, Outlook.
• Ability to work within a team environment.
• Ability to collaborate and communicate professionally both verbally and in writing at all levels of the organization.
• Ability to organize and prioritize projects and information with accurate turnaround under tight timeframes.
• Ability to follow oral and written instructions.
• Ability to maintain confidentiality.
• High School diploma.
• 1-2 years experience in a manufacturing environment.

Responsibilities

• Answers phones, greets visitors, and maintains office supplies / equipment.
• Processes accounts receivables and tracks past due invoices.
• Processes incoming invoices and assists with resolving billing issues.
• Purchases, receives, and maintains inventory for stock items.
• Assists logistics with inbound and outbound shipments.
• Serves as back up for Job entry, job creation, and BOM entry (ERP System).
• Completes data entry for management reports and production use.
• Assists with service orders.

Skills

Clerical experience

MS Office

Team player

Communication skills

Education

High School diploma

Tools

Word

Excel

Outlook

Job description

At Greenbrier, we do the hard work that matters. The Greenbrier Companies (NYSE:GBX) is powering the movement of products around the world as a leading designer, manufacturer and supplier of freight rail transportation equipment and services.

Greenbrier’s heritage of hard work and industrial innovation is celebrated at every level of our organization. We structure our business to support teams that deliver innovative solutions for our customers while positively impacting the world around us.

Greenbrier’s success begins with people. We believe in supporting our global workforce through our unwavering attention to Safety, Quality, Respect for People and Customer Satisfaction. Our Inclusion, Diversity, Engagement, Access and Leadership (IDEAL) commitment is rooted in these values, which lead to a culture where employees are engaged and feel good about coming to work every day.

Summary

The Admin Assistant, Sr is responsible for performing a variety of clerical duties including but not limited to answering phones, greeting all visitors, assisting accounts receivable, data entry, and purchasing.

Duties and Responsibilities

To perform this job successfully an individual must be able to perform the following essential duties satisfactorily. Other duties may be assigned to address business needs and changing business practices.

• Answers phones, greets visitors, and maintains office supplies / equipment
• Processes accounts receivables and tracks past due invoices
• Processes incoming invoices and assists with resolving billing issues
• Purchases, receives, and maintains inventory for stock items
• Assists logistics with inbound and outbound shipments
• Serves as back up for Job entry, job creation, and BOM entry (ERP System)
• Completes data entry for management reports and production use
• Assists with service orders

Qualifications

The following generally describes requirements to successfully perform the assigned duties.

Minimum Qualifications

• 3+ years experience in a clerical role
• Proficient in computer software applications, including Word, Excel, Outlook
• Ability to work within a team environment
• Ability to collaborate and communicate professionally both verbally and in writing at all levels of the organization
• Ability to organize and prioritize projects and information with accurate turnaround under tight timeframes
• Ability to follow oral and written instructions.
• Ability to maintain confidentiality.

Preferred Qualifications

• High School diploma
• 1-2 years experience in a manufacturing environment

Work Environment and Physical Requirements

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The physical environment requires the employee to work in hot and cold environments, in and out of the weather, work safely around heavy equipment and on top of and under railcars, as well as around railroad tracks. Employees are required to use personal protective equipment such as steel toe boots, hard hat, hearing protection, safety glasses, welding and grinding shields, etc. or as environmental conditions dictate.

Physical Activities and Requirements

Frequency Key

Not Applicable: Activity is not applicable to this occupation

Occasionally: Occupation requires this activity up to 33% of the time (0- 2.5+ hours/day)

Frequently: Occupation requires this activity from 33% - 66% of the time (2.5- 5.5+ hours/day)

Constantly: Occupation requires this activity more than 66% of the time (5.5+ hours/day)

Working Postures

• Sit: Constantly
• Stand: Occasionally
• Walk: Occasionally
• Bend: Occasionally
• Kneel/Squat: Occasionally
• Crawl: Not Applicable
• Climb: Not Applicable
• Reach Forward: Occasionally
• Reach Upward: Occasionally
• Handling/Fingering: Frequently

Lift / Carry Requirements

• 5-10 lbs: Occasionally
• 10-25 lbs: Occasionally
• 25-50 lbs: Not Applicable
• 50-75 lbs: Not Applicable
• 75+ lbs: Not Applicable

Push / Pull Requirements

• Up to 10 lbs: Occasionally
• 10-25 lbs: Occasionally
• 25-50 lbs: Not Applicable
• 50-75 lbs: Not Applicable
• 75+ lbs: Not Applicable

EOE including Vet/Disability

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Greenbrier makes reasonable accommodations in the application and hiring process for individuals with known disabilities, unless providing accommodation would result in an undue hardship. Any applicant believing that he or she may need reasonable accommodation for any part of the application and hiring process should contact Greenbrier Human Resources [e-mail] call us at 503-684-7000.

-----------------------------------------------------------------Email communication from The Greenbrier Companies (Greenbrier) will always come from a corporate email address that ends in @gbrx.com or from our applicant tracking system, iCIMS, after you have created a secure account and submitted your application. During the application process, you will create a secure account in our secure applicant tracking site that ends with "-gbrx.icims.com". In this portal, we will ask you to provide your contact information, past employment history, education history and other job-related information.