Admin Assistant - S4

Boston Scientific; United States; On-site; USD 40,000 - 71,000; Full time

Job summary

Boston Scientific is seeking an Admin Assistant IV to support senior leaders with calendar management, travel arrangements, expense reporting, and meeting logistics across multiple time zones. Responsibilities include composing routine correspondence, preparing reports and presentations, coordinating executive meetings, and maintaining confidential records.

A strong track record in professional communication, attention to detail, and independent problem-solving is essential for success in this

Qualifications

• Associate's degree required; Bachelor's degree preferred.
• 6+ years of administrative support experience, preferably supporting senior leaders or executives.
• Experience managing complex calendars across multiple time zones and functions.
• Experience coordinating domestic and international travel arrangements, expense reporting, and related logistics.
• Experience preparing, reviewing, and organizing presentations, reports, correspondence, and meeting materials.
• Experience coordinating executive meetings, site visits, and leadership events.
• Experience supporting business operations through purchase requisition processing, invoice management, and budget tracking.
• Strong interpersonal and communication skills with confidentiality and professionalism.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Composes and/or transcribes routine correspondence, letters, and memos.
• Maintains filing systems and handles incoming mail, faxes, calls, and visitors.
• Assists in preparing reports, graphs, and presentations using spreadsheet and graphic software.
• Schedules appointments and travel; maintains calendars and ensures executives are informed of commitments.
• Coordinates conferences, meetings, and events, including catering and room configurations.
• Manages confidential information with discretion and professionalism.
• Supports business operations through purchase requisitions, invoices, and budget tracking.

Skills

Calendar management

Travel coordination

Meeting planning

Communication

Discretion

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft 365 (Outlook, Teams, PowerPoint, Excel, Word)

Job description

Additional Location(s): N/ADiversity - Innovation - Caring - Global Collaboration - Winning Spirit - High PerformanceAt Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.Admin Assistant - S4 (Admin Assistant IV)Responsible for performing administrative and clerical duties for individual(s) in an organization in order to relieve them of administrative details.ResponsibilitiesComposes and/or transcribes routine correspondence, letters, and memos. May proofread for grammatical construction, spelling and flow, and distribute to appropriate personnel.Maintains alphabetical, numerical or subject filing systems.Receives incoming mail, faxes, telephone calls and visitors and routes to appropriate department staff by exercising judgment regarding content and priority.Assists in the preparation of reports, graphs, and presentations using spreadsheet and graphic software.Acts as an informed source of company policies and procedures by answering routine questions or routing to appropriate employees for answers.Schedules appointments and travel; maintains up-to-date appointment calendar; ensures that the executive is informed at all times of scheduled commitments.Routinely plans and coordinates conferences, meetings and events by coordinating calendars, scheduling catering, ordering audio-visual equipment and working with facilities to ensure room configurations.Conducts all aspects of the job with appropriate level of confidentiality and sensitivity to employee and organizational data by storing documents carefully and not disclosing confidential information except on a need-to-know basis.Orders office supplies and equipment, and performs or arranges for routine maintenance of basic office equipment.May assist in establishing office policies and procedures, and coordinate special projects and department activities.Requirements:Associate's degree required; Bachelor's degree preferred.6+ years of administrative support experience, preferably supporting senior leaders or executives.Experience managing complex calendars and schedules across multiple time zones and functions.Experience coordinating domestic and international travel arrangements, expense reporting, and related logistics.Experience preparing, reviewing, and organizing presentations, reports, correspondence, and meeting materials, including documenting action items and tracking follow-up activities.Experience coordinating executive meetings, site visits, leadership events, town halls, and other business-related engagements.Experience supporting business operations through purchase requisition processing, invoice management, and budget tracking.Strong interpersonal and communication skills, with the ability to build effective relationships across all levels of the organization.Ability to handle highly sensitive and confidential information with discretion, professionalism, and sound judgment.Strong attention to detail, and the ability to effectively manage multiple priorities in a fast-paced environment.Demonstrated ability to work independently, anticipate needs, and proactively resolve issues.· Work Mode: On-site.Preferred QualificationsProficiency in Microsoft 365 applications, including Outlook, Teams, PowerPoint, Excel, and Word.Working knowledge of Artificial Intelligence tools such as ChatGPT or CopilotBilingual proficiency in English and Spanish preferred.Requisition ID: 633588Minimum Salary: $ 39800Maximum Salary: $ 70800The anticipated compensation listed above and the value of core and optional employee benefits offered by Boston Scientific (BSC) – see www.bscbenefitsconnect.com—will vary based on actual location of the position and other pertinent factors considered in determining actual compensation for the role. Compensation will be commensurate with demonstrable level of experience and training, pertinent education including licensure and certifications, among other relevant business or organizational needs. At BSC, it is not typical for an individual to be hired near the bottom or top of the anticipated salary range listed above.Compensation for non-exempt (hourly), non-sales roles may also include variable compensation from time to time (e.g., any overtime and shift differential) and annual bonus target (subject to plan eligibility and other requirements).Compensation for exempt, non-sales roles may also include variable compensation, i.e., annual bonus target and long-term incentives (subject to plan eligibility and other requirements).For MA positions: It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability.Boston Scientific transforms lives through innovative medical technologies that improve the health of patients around the world. As a global medical technology leader for more than 45 years, we advance science for life by providing a broad range of high-performance solutions that address unmet patient needs and reduce the cost of healthcare. Our portfolio of devices and therapies helps physicians diagnose and treat complex cardiovascular, respiratory, digestive, oncological, neurological and urological diseases and conditions. Learn more at www.bostonscientific.com and follow us on LinkedIn.Boston Scientific Corporation has been and will continue to be an equal opportunity employer. To ensure full implementation of its equal employment policy, the Company will continue to take steps to assure that recruitment, hiring, assignment, promotion, compensation, and all other personnel decisions are made and administered without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, gender expression, veteran status, age, mental or physical disability, genetic information or any other protected class.Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.Among other requirements, Boston Scientific maintains specific prohibited substance test requirements for safety-sensitive positions. This role is deemed safety-sensitive and, as such, candidates will be subject to a prohibited substance test as a requirement. The goal of the prohibited substance testing is to increase workplace safety in compliance with the applicable law.