Admin Assistant II

BAE Systems; Village of Endicott (NY); Hybrid; USD 37,000 - 60,000; Full time

Job summary

BAE Systems is looking for an Administrative Assistant II to support various departments in Endicott. Candidates should possess advanced knowledge of Microsoft Office and strong organizational skills, along with experience in managing schedules and effective communication. This hybrid role involves meeting deadlines and managing multiple priorities effectively.

Qualifications

• High School/GED with 6+ years of experience.
• Advanced Microsoft Office skills, especially Excel and PowerPoint.
• Experience with travel and expense applications.

Responsibilities

• Manage calendars, schedules, and documentation.
• Communicate effectively with employees and customers.
• Plan and manage internal and external events.

Skills

Organizational skills

Communication skills

Attention to detail

Interpersonal skills

Time management

Education

High School Diploma

Associates Degree

Tools

Microsoft Office Suite

Concur

Job description

Job Description

BAE Systems, Electronic Systems is seeking a highly motivated Administrative Assistant to provide support in many departments across the Endicott site. The position requires proven advanced, working knowledge of Microsoft Office applications, especially Excel and PowerPoint. Must have strong collaboration, high level of judgement, and strong organizational skills. This position also requires a tremendous attention to detail and the ability to meet tight deadlines while balancing multiple priorities. In this role you will also support the team by managing calendars for interviews, onboarding new hires, making travel arrangements and completing expense reports. Knowledge of Coupa and Concur is a plus.

Responsibilities include, but are not limited to:

Organizational skills – ability to prioritize tasks, manage calendars, schedules and keep track of documentation (filing – electronically)

Proficient with office software such as Microsoft Office Suite and email protocol, web-based applications and business processes and the use of office equipment

Communication skills – ability to communicate effectively with all levels of employees, internal and external customers, with clear and concise command of grammar

Sound interpersonal skills and ability to develop and maintain relationships

Adaptable in handling multiple tasks and customers without compromising quality, operating independently using judgment and time management

Timeliness, accuracy and attention to detail – approaching tasks from start to finish with proficiency, such as data entry and proofreading documents

Plan and manage internal and external events and provide hospitality
Maintain and order office, supplies and/or arrange catering

Job Title

Admin Assistant II

Postal Code

13760

Job Family

Administrative Support

Travel Percentage

0%

Clearance Level – Must be able to obtain for position

None

Shift

1st Shift

Regular or Temporary

Regular

Typical Education and Experience

Typically a High School Diploma and 1 year work experience or equivalent experience

Required Skills and Education

High School/GED and 6+ years of experience

Requires proven advanced working knowledge of commonly used Microsoft Office applications including an intermediate+ level of Excel and PowerPoint.
Knowledge and experience with travel and expense applications

Fast paced work environment, must be well organized and work well under pressure. Exerts normal physical energy associated mostly with sitting and may occasionally stand or walk to perform the work of the position.

May lift light office supplies weighing up to 15 pounds and/or operate technical equipment such as computers, printers and peripherals.

Preferred Skills and Education

Associates Degree

Working knowledge of Concur - travel software
.
5+ years of experience performing administrative duties supporting on site and remote teams.

About BAE Systems Electronic Systems

BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems’ game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere – from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact – for our customers and the communities we serve.

This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.

Department

1GC_ES CAS Engineering

Company

140_BAE Systems Controls Inc

Posting Requirements

Internal/External

Job Category

Other Professionals

U.S. Person Required

Yes

Business Area

Controls & Avionics Solutions

Physical location of the job

Hybrid

Salary Max Point

59672

Salary Min Point

37295

Union Job

None

Recruiter

Brendan McGlinchey