Admin Assistant II

Granite Construction; California (MO); On-site; USD 55,000 - 83,000; Full time

Benefits offered by this job

Paid holidays

Sick leave

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Flexible spending plans

401(k) plan with company match

Job summary

Granite Construction is seeking an experienced administrative professional to support the department manager and ensure efficient daily operations. Under minimal supervision, you will handle a variety of office tasks, scheduling, and expense coding, while maintaining accurate records and confidentiality.

The role requires 2–5 years of office experience, an associate degree or equivalent, proficiency with MS Office, strong organizational and communication skills, and the ability to manage

Qualifications

• Associates Degree preferred or equivalent experience.
• 2-5 years of office and administrative experience.
• Must have knowledge of commonly used office concepts, practices and procedures.
• Ability to maintain confidentiality.
• Excellent organizational, time management, and interpersonal skills.
• Strong customer service focus.
• Demonstrated proficiency with MS Office Suite and the ability to learn new software.
• Exceptional problem solving skills with consistent follow through.
• Attention to detail and accuracy.
• Ability to prioritize and execute multiple tasks simultaneously under tight deadlines.
• Ability to work independently.
• Excellent collaboration, verbal and written communication skills.
• Ability to work well with all levels of staff as well as external customers.

Responsibilities

• Perform a variety of administrative and office support functions to ensure the daily operations of the department run efficiently.
• Support one or more managers including scheduling meetings, maintaining calendar, and travel arrangements to ensure their time is managed efficiently.
• Support functional area by being the point of contact for department procedures and practices to ensure consistency.
• Assist department manager and/or supervisors or other staff with their daily functions to ensure department goals are achieved.
• Review and code departmental expenses to ensure accurate accounting and budgeting.
• Maintain/update reports to ensure compliance with company policies as well as local, state, and federal regulations.
• Maintain department files to ensure they remain organized and current.
• Order and maintain inventory of department supplies stock to ensure supplies are available when needed.

Skills

Time management

Organizational skills

Customer service

Communication

Problem solving

Attention to detail

Independent work

Team collaboration

Verbal & written communication

Education

Associates Degree preferred

Tools

MS Office Suite

Job description

Building a career at Granite may be the most valuable thing you could do... Find your dream job today, and be part of something great. Our most powerful partnership is the one we have with our employees. Our people are our most valued asset and the foundation of Granite's century-old success. We're building more than infrastructure; we are building your future.

General Summary

Under minimal supervision, this position is responsible for performing a variety of complex, specialized, administrative and office functions and supporting the department manager to ensure daily operations of the department run efficiently.

Essential Job Accountabilities

• Perform a variety of administrative and office support functions to ensure the daily operations of the department run efficiently.
• Support one or more managers including scheduling meetings, maintaining calendar, and travel arrangements to ensure their time is managed efficiently.
• Support functional area by being the point of contact for department procedures and practices to ensure consistency.
• Assist department manager and/or supervisors or other staff with their daily functions to ensure department goals are achieved.
• Review and code departmental expenses to ensure accurate accounting and budgeting.
• Maintain/update reports to ensure compliance with company policies as well as local, state, and federal regulations.
• Maintain department files to ensure they remain organized and current.
• Order and maintain inventory of department supplies stock to ensure supplies are available when needed.

Education

• Associates Degree preferred or equivalent experience.

Work Experience

• 2-5 years of office and administrative experience.

Knowledge, skills, and abilities

• Must have knowledge of commonly used office and administrative concepts, practices and procedures
• Ability to maintain confidentiality
• Excellent organizational, time management, and interpersonal skills
• Strong customer service focus
• Demonstrated high level of proficiency with MS Office Suite and the ability to learn new software
• Exceptional problem solving skills with consistent follow through
• Attention to detail and accuracy
• Ability to prioritize and execute multiple tasks simultaneously under tight deadlines
• Ability to work independently
• Excellent collaboration, verbal and written communication skills
• Ability to work well with all levels of staff as well as external customers

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Requirements/Skills

• Team player.
• Ability to abide by Granite's Code of Conduct on a daily basis.
• Overtime may be required at times.

Our Benefits at a Glance:

Building tomorrow starts with you, and Granite knows that you can excel only if we support you in and out of the workplace. That is why we offer a broad benefits package that includes paid holidays, sick leave, medical, dental, vision, life insurance, disability insurance, flexible spending plans, as well as special programs for musculoskeletal health, mental wellness, and more.

Salaried employees may choose from two PPO medical plans through Anthem BlueCross, including our most popular plan, for which 100% of the premium is paid by Granite for eligible employees and dependents. Employees can also opt into a Health Savings Account (HSA) or a Flexible Spending Account (FSA).

As part of our investment in your future outside of the workplace, Granite provides a 100% match on the first 6% of eligible compensation that salaried employees defer into their 401(k) plans, which vests immediately.

Benefits may vary for positions located outside of the continental United States.

Base Salary Range:

$55,311.00 - $82,965.00

Pay may vary based upon relevant experience, skills, location, and education among other factors.

About Granite Construction Incorporated

Granite Construction Incorporated is a member of the S&P 400 Index and is the parent company of Granite Construction Company, one of the nation's largest heavy civil contractors and construction materials producers. Granite is a Drug-Free Workplace and Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, or any other protected characteristic. We consider qualified applicants with arrest and conviction records in accordance with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.