Admin Assistant I - Incident Management

Health & Human Services Comm; Harlingen (TX); Sur place; USD 29 000 - 38 000; Plein temps

Résumé du poste

Health & Human Services Comm in Texas is seeking an Admin Assistant I for the Incident Management division. You will provide clerical support, type correspondence, enter and track data in Word/Excel, and take minutes at meetings.

The role requires accurate data entry, strong English skills, and the ability to work a fixed day schedule. This is a full-time, on-site position at Rio Grande State Supported Living Center in Harlingen.

Qualifications

• Graduation from an accredited high school or GED with related work experience preferred.
• Ability to type 50 words per minute and maintain accurate records.
• Strong knowledge of Business English, spelling, punctuation, and arithmetic.
• Experience with Microsoft Word, Excel, Access, and PowerPoint is required.

Responsabilités

• Perform assigned clerical duties for the Incident Management Coordinator.
• Type correspondence and distribute as directed.
• Enter and track department data using Microsoft programs.
• Create tracking logs with complex formulas to maintain data.
• Take meeting minutes and distribute promptly.
• Prepare departmental work orders and manage travel arrangements.
• Ensure telephone services for the division.
• Assist with data entry and information retrieval for investigations.

Connaissances

Typing 50 wpm

Office software proficiency

Verbal and written communication

Data entry and logging in MS Excel/Way

Formation

High school diploma or GED

Outils

Microsoft Word

Microsoft Excel

Microsoft Access

PowerPoint

Description du poste

Career Opportunities: Admin Assistant I - Incident Management (22866)

Posting ID22866-Posted10/29/2026-Health & Human Services Comm-Client Svs Admin-Office and Administrative Support-Rio Grande State Supported Living Center-Not Eligible for Telework- Additional Shifts available (1) -a. $1 - $2999 per month

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage .

Functional Title: Admin Assistant I - Incident ManagementJob Title: Administrative Asst IAgency: Health & Human Services CommDepartment: Client Svs AdminPosting Number: 22866Closing Date: 11/28/2026Posting Audience: Internal and ExternalOccupational Category: Office and Administrative SupportSalary Range: $2,606.00-$3,404.91Pay Frequency: MonthlySalary Group: TEXAS-A-09Shift: DayAdditional Shift: Days (First)Telework: Not Eligible for TeleworkTravel: Up to 5%Regular/Temporary: RegularFull Time/Part Time: Full timeFLSA Exempt/Non-Exempt: NonexemptFacility Location: Rio Grande State Supported Living CenterJob Location City: HARLINGENJob Location Address: 1401 S RANGERVILLE RDOther Locations: NoneMOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN YN,YNS

Brief Job Description:

Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence.

The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers

If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!

The Incident Management Department Administrative Assistant shall be appointed by and serve under the direct supervision of the Incident Management Coordinator. The IM Admin will perform assigned organizational support, computer, and clerical duties to ensure the division is operated in an efficient, economical and timely manner. The IM admin assistant will support departmental investigators with gathering information, serve as back up for IMRT minute taker and perform other duties as assigned.

Essential Job Functions (EJFs):

Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.

Provides technical support, including:

Performs assigned clerical duties for the Incident Management Coordinator, including:

Type correspondence and distribute as directed.

Enter and track department data in logs using Microsoft programs (Word, Excel, etc.).

Ability to create tracking logs using complex formulas to accurately maintain necessary data.

Take minutes of meetings, including IM department directors’ meetings, IMRT meetings, Critical Incident Team meetings and other divisional meetings and distribute in a timely manner.

Photocopying, sorting, scanning, and distributing documents as required on a daily basis.

Completing departmental work orders and property management.

Ensuring telephone services for the Division.

Must be able to pass an extensive criminal background and credit history check to obtain access to the National CANRS system for data entry/retrieval.

Serves as a resource person for computer questions/applications within the Departments supervised by the Incident Management Coordinator, in-services staff as needed and provides follow-up to problems and questions.

Completes required documents for department expenditures, oversees all travel arrangements for departmental staff, and ensures building compliance with Life Safety Code regulations.

Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Experience completing clerical duties in an Incident Management or similar setting and/or familiarity with ICF/IID rules and regulations preferred.

Knowledge, Skills and Abilities (KSAs):

• Training in the use of office machines, including computers, calculator, transcription machine and copy machine.
• Ability to type at least 50 words per minute accurately.
• Working knowledge of Business English, spelling, punctuation and arithmetic.
• Proven ability to communicate verbally and in writing in a clear and concise manner.
• Ability to enter data into the computer using the appropriate software, including Microsoft Word, Excel, Access, Power Point, other related Office components and assist with creating and implementing Access databases and EXCEL spreadsheets for data collection in various facility departments.
• Knowledge of ICF-MR survey methods.
• Ability to compose letters and memorandums.
• Proven ability to deal with the public in a pleasant and effective manner and work harmoniously with coworkers.
• Proven ability to demonstrate flexibility and willingness to accept additional responsibility as the need arises.
• Physical ability to be mobile and travel to assigned locations.
• Physical ability to read a large amount of information in a timely manner.
• Ability to make sound judgmental decisions and apply knowledge of departmental rules in a fast paced and often stressful environment.
• Ability to work under pressure of deadlines, including working beyond regularly scheduled hours and frequently with little to no oversight.

Registrations, Licensure Requirements or Certifications:

None

Initial Screening Criteria:

Graduation from an accredited high school or GED, plus two (2) years of work experience in a field related to the duties of the position. One (1) year (30 semester hours) of accredited college work in a related field may substitute for the required work experience on a year for year basis.

Additional Information:

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/Entities (LEIE).

Males between the ages of 18 – 25 must be registered with the Selective Service.

All State Supported Living Center Employees are subject to Random Drug Testing.

Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions .

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.