Four Rivers Administrative Assistant I

Health & Human Services Comm; Richmond (TX); On-site; USD 29,000 - 38,000; Full time

Benefits offered by this job

Health insurance

Pension plan

Paid time off

Career advancement opportunities

Job summary

Health & Human Services Comm. in Richmond, TX is seeking an Administrative Assistant I to support the Four Rivers - Admin unit at the Richmond State Supported Living Center.

The role involves filing, maintaining client records, typing for staff, and back-up unit clerk duties in a no-telework, day-shift environment. Responsibilities include managing electronic records, updating client folders, and assisting with routine office tasks to support facility operations.

Qualifications

• High School diploma or GED required.
• Minimum 3 years work experience in a records/clerical setting.
• Ability to use a PC for data entry and inquiries.
• Experience with timekeeping and payroll preferred.

Responsibilities

• Filing and maintaining client records per ICF/MR requirements.
• Maintain unit's virtual client folders up to date.
• Typing for professional staff and receptionist duties.
• Serve as back-up unit clerk for sister unit.
• Attends regular and predictable schedule per leave policy.

Skills

Office clerical

Office procedures

Business English

Time management

Education

High School diploma or GED

3 years clerical experience

Job description

Career Opportunities: Four Rivers Administrative Assistant I (21959)

Posting ID21959-Posted10/12/2026-Health & Human Services Comm-Four Rivers - Admin-Office and Administrative Support-Richmond State Supported Living Center-Not Eligible for Telework- Other Locations (1) - Additional Shifts available (1) -a. $1 - $2999 per month

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Key Information

Functional Title: Four Rivers Administrative Assistant I

Job Title: Administrative Asst I

Agency: Health & Human Services Comm

Department: Four Rivers - Admin

Posting Number: 21959

Closing Date: 01/10/2027

Posting Audience: Internal and External

Occupational Category: Office and Administrative Support

Salary Range: $2,606.00-$3,404.91

Pay Frequency: Monthly

Salary Group: TEXAS-A-09

Shift: Day

Additional Shift: Days (First)

Telework: Not Eligible for Telework

Travel: Up to 5%

Regular/Temporary: Regular

Full Time/Part Time: Full time

FLSA Exempt/Non-Exempt: Nonexempt

Facility Location: Richmond State Supported Living Center

Job Location City: RICHMOND

Job Location Address: 2100 PRESTON

Other Locations: Richmond

MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN

YN,YNS

Brief Job Description

Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence.

The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers

If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!

Responsibilities of this position include:

Filing and maintaining client records according to ICF/MR requirements and regulations.

Maintaining assigned unit’s virtual client folders up to date.

Typing for professional staff and receptionist duties.

Serving as back-up unit clerk to sister unit.

Essential Job Functions (EJFs)

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

Files reports in Virtual Client Folders to ensure the availability of pertinent information for use by facility staff. (15%)

Files reports and forms in client records to ensure the availability of pertinent information for use by facility staff. (15%)

Thins client records per facility retention schedule in order to maintain the charts in good condition. (15%)

Calculates and maintains unit staffing ratios for use by administration and outside agencies as needed. (10%)

Informs supervisor of the receipt of monthly assessment data and monthly filing data from designated unit and facility staff. (10%)

Enters monthly assessment data in facility databases in order to track facility compliance with applicable internal and external audits. (15%)

Performs other tasks as assigned to maintain client records according to ICF/MR requirements and regulations. (20%)

Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations Plan (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Knowledge, Skills and Abilities (KSAs)

Skills in office or related clerical work

Skills routine office practices and procedures.

Skills in business English, Spelling, Punctuation, Math.

Ability to operate standard office machines.

Ability to organize materials and activities

Ability to deal with the public and co-workers in a pleasant, effective manner.

Ability to understand and carry out moderately complex oral and written instructions.

Registrations, Licensure Requirements or Certifications

Valid Texas Driver’s License is required.

Initial Screening Criteria

High School diploma or GED equivalent.

Minimum of 3 years work experience in a records/clerical setting.

clerical work experience may substitute for education.

Experience using a personal computer for inquiry and date entry.

Experience in time keeping and payroll preferred.

Additional Information

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/Entities (LEIE).

Males between the ages of 18 – 25 must be registered with the Selective Service.

All State Supported Living Center Employees are subject to Random Drug Testing.

Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.

Active Duty, Military, Reservists, Guardsmen, and Veterans

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited tothose listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.