Admin Assistant I

Colorado State University; Fort Collins (CO); On-site; USD 38,000 - 42,000; Full time

Job summary

Colorado State University’s Department of Psychology is seeking an Administrative Assistant I to support staff, faculty, and students. The role handles inquiries, scheduling, records, forms, and department communications, including textbook adoption and social media updates.

The position emphasizes customer service, attention to detail, and proficiency with office software. A background in higher education and experience with student information systems is preferred.

Qualifications

• One year of relevant office experience.
• Equivalent education/experience totaling one year.
• Transcript(s) must be attached if using Education.

Responsibilities

• Serve as primary contact for the Psychology Department and connect people to resources.
• Provide administrative support: scheduling, room reservations, records, forms, and correspondence.
• Assist students and faculty with course overrides, special studies, and other student support tasks.
• Manage departmental key access and assist with annual audits.
• Coordinate textbook adoption with instructors, publishers, and the bookstore.
• Develop and update departmental social media to promote programs and achievements.
• Create informational materials for recruitment and awareness of departmental programs.
• Perform other duties as assigned.

Skills

Customer service

Interpersonal skills

Written communication

Verbal communication

Detail oriented

Higher education experience

Microsoft Office

Education

One year of related experience

Combination of related education/experience totaling one year

Tools

ARIES

EAB Navigate

Student Information Systems

Job description

Job Description

Job Summary

At the Department of Psychology at Colorado State University we provide innovative education in the psychological sciences, conduct cutting edge behavioral and brain research, and engage in community outreach to help solve local, national and global level challenges in behavioral health. We encourage you to explore our website to learn more about the Department of Psychology here.

The Admin Assistant I for the department of psychology will serve as the first point of contact as well as provide admin support for staff, faculty and students. They will assist in textbook adoption process for all department classes. They will also support the department in providing social media updates and advertising materials.

Job Duties

• Serve as the primary point of contact for the Psychology Department for students, faculty, staff, and visitors by responding to inquiries, providing information, and connecting individuals with appropriate departmental resources and services.

• Provide administrative support for departmental operations, including scheduling appointments, coordinating room reservations, maintaining records, processing forms, and preparing departmental correspondence and documents.

• Assist students and faculty with academic and administrative processes, including course overrides, special studies requests, and other student support functions.

• Manage departmental key access by coordinating key requests, maintaining key inventory records, and supporting annual key audits and compliance requirements.

• Coordinate textbook adoption processes by collecting course material requests, submitting textbook orders through university systems, and communicating with instructors, publishers, and the bookstore.

• Develop, maintain, and update departmental social media platform communications to promote programs, events, and departmental achievements.

• Create and distribute informational materials for current and prospective students to support recruitment, engagement, and awareness of departmental programs and services.

• Other duties as assigned.

Line/Staff Authority (Supervision)

• There is no supervision with this position.

Conditions of Employment

• Pre-employment Criminal Background Check (required for new hires)

• In-person

Minimum Qualifications

To be considered for this position, candidates must demonstrate in the application materials:

• One (1) year of relevant experience in an office setting related to the work assigned to this position

OR

Education and Experience:

• A combination of related education and/or relevant experience in an occupation related to the work assigned equal to one (1) year

If using Education : Please note, unofficial or official transcripts must be attached with this application

Preferred Qualifications

The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position:

• Demonstrated aptitude for learning how to navigate and understand software system functionality and experience using student information systems (i.e. ARIES, EAB Navigate).

• Demonstrated ability to effectively provide customer service and collaborate with others using strong interpersonal skills

• Written and verbal communication skills

• Detail oriented

• Experience working in Higher Education

• Computer skills such as proficiency with systems such as Microsoft office

Salary Range

$38,328-$42,252

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance,CSUis where you can thrive, grow, and make a lasting impact.

• Review our detailed benefits information here.

• Explore the additional perks of working at CSU here.

• For the total value of CSU benefits in addition to wages, use our compensation calculator.

• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in!

EEO

Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations,CSUconducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

Employment and Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4CCR801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.

A standard appeal form is available at www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: [phone]. Phone: [phone]. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Notes

• Appointment to the vacancy or vacancies represented by this announcement is expected to be made from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid, articulated business reason.

• The selection process for State Classified positions may include exam(s) and/or interview(s) that require candidates to appear in person, at the candidate’s own expense.

• Pertinent updates to your application status can be obtained by logging into your candidate account.

• Salary is commensurate with relevant experience and/or education and will be determined in accordance with State Classified compensation policies.

• Current CSU employees should apply through the Jobs Hub in their Workday account.

For Current or Former Employees of the State of Colorado:

Per the requirements of the Step Pay Program implemented on July 1, 2024 , any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range, based on completed years in their current class series as of June 30.

All current and former State employees must ensure that their entire work history within the State Classified System, including at Institutions of Higher Education, is included in the application so that time-in-series can be accurately calculated.