ADMIN ASSISTANT (FULL TIME)

Chartwells Higher Education Dining Services; Fullerton (CA); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Complimentary shift meals

Parking pass

Benefits

Job summary

Chartwells Higher Ed Dining Services is hiring for a full-time Administrative Assistant at CSU-Fullerton. The role provides clerical support for food service programs, with duties including answering phones, data entry, filing, and handling confidential documents. The position requires prior office experience and attention to detail.

The successful candidate will work Monday–Friday at 1509 E. Campus Drive, Fullerton, CA 92831, with a pay range of $22.00–$25.00 per hour.

Qualifications

• Previous office work, filing paper work, sending emails, and entering data experience required.

Responsibilities

• Answer telephones and direct inquiries professionally.
• Maintain confidential personnel files.
• Assist management with confidential employment documents, including disciplinary notices.
• Assist with staffing and cover shifts as needed.
• Enter weekly cash sales and meal counts using computer.
• Process vendor invoices for payment and reconcile monthly vendor statements.
• Prepare monthly state claims and assist in end-of-month financial reports.
• Attend in-service and safety meetings and maintain a safe work environment.

Skills

Office work

Filing

Emailing

Data entry

Job description

• We are hiring immediately for a full time ADMIN ASSISTANT position.
• Address: 1509 E. Campus Drive, Fullerton, CA 92831 Note: online applications accepted only.
• Schedule: Full time schedules. Monday - Friday. Shifts may vary. More details upon interview.
• Requirement: Previous office work, filing paper work, sending emails, and entering data experience required.
• Perks: Complimentary shift meals, parking pass, and benefits!!
• Pay Range: $22.00 per hour to $25.00 per hour.

Location: CSU-Fullerton

• We are hiring immediately for a full time ADMIN ASSISTANT position.
• Address: 1509 E. Campus Drive, Fullerton, CA 92831 Note: online applications accepted only.
• Schedule: Full time schedules. Monday - Friday. Shifts may vary. More details upon interview.
• Requirement: Previous office work, filing paper work, sending emails, and entering data experience required.
• Perks: Complimentary shift meals, parking pass, and benefits!!
• Pay Range: $22.00 per hour to $25.00 per hour.

Join our campus team where you are valued and empowered to make a difference. Enjoy competitive wages, benefits, and perks like Instapay through the One @Work app. Our careers are filled with purpose and encourage learning, growth, and meaningful impact.

Application Deadline: applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due to the position being filled, they may still be considered for future opportunities and are always welcome to reapply.

Job Summary

Responsible for clerical functions and administrative support of food service programs.

Essential Duties and Responsibilities

• Answer telephones and direct inquiries in a professional and client centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

The Benefits

We are always looking for ways to invest in our people both inside and outside of work to help them achieve their full potential. Both full-time and part-time associates are eligible for the following benefits:

• Opportunities for Training and Development
• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

In addition, full-time positions also offer the following benefits to associates:

• Medical
• Dental
• Vision
• Life Insurance/AD
• Disability Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Maryland, Washington State, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_ChartwellsHED.pdf

Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease). Any such periods during which you do not perform work on the Company’s behalf may be unpaid and deemed a temporary layoff. However, depending on business needs, you may be required to work year-round, potentially at a different location during break periods. Business needs may vary from year to year.

Our Commitment to Diversity and Inclusion

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Applications are accepted on an ongoing basis.

Chartwells Higher Ed maintains a drug-free workplace.

We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.