Admin Assistant/Bookkeeper

Firwood Design Group LLC; Troutdale (OR); On-site; USD 27,552 - 41,328; Part time

Benefits offered by this job

Competitive compensation

Generous benefits

Flexible work schedules

Job summary

A civil/environmental engineering firm is seeking a Part Time Administrative Assistant in Troutdale, OR. The role involves preparing invoices, maintaining office supplies, and supporting project teams. Candidates should have a High School Diploma and at least 3 years of administrative experience, with strong communication and organizational skills. A competitive compensation package is offered in a supportive work environment.

Qualifications

• Minimum of 3 years’ experience providing administrative support in a professional environment.
• Detail-oriented with strong organizational skills.

Responsibilities

• Prepare monthly customer invoices and statements.
• Enter, review and approve time sheets in QuickBooks Online.
• Process employee payroll and maintain personnel records.

Skills

Excellent written and verbal communication skills

Attention to detail

Strong interpersonal skills

Self-motivated

Organizational skills

Education

High School Diploma

Tools

QuickBooks

Microsoft Suite (Excel, Word)

Job description

Firwood Design Group is a civil/environmental engineering firm serving the Pacific NW since 2004. Our company provides critical infrastructure in support of our communities by providing reliable engineering solutions. We are currently looking for a Part Time Administrative Assistant to join our Troutdale, OR office. Firwood Design Group is a team‑driven positive work environment that promotes integrity and excellence in our work.

Who you are:

• Good Communication: excellent written and verbal communication skills and possess the ability to provide exceptional customer service.
• Organized: you pay attention to detail and can help coordinate and track items such as meeting minutes, schedules, office supplies, time sheets, etc. Ability to multi‑task.
• Computer Skills: you have excellent solid understanding of Excel, Word and the Microsoft Suite. QuickBooks is a plus.
• Relationship‑focused: you have strong interpersonal and communication skills, a collaborative approach and an interest in supporting our Senior Project Managers, Project Engineers and Project Team members.
• Hard Working and Self‑Motivated: you care deeply about delivering quality work for your team. You are self‑motivated and perform work without a large amount of supervision.
• Curious: you strive to learn and are not afraid to ask questions.
• Integrity: you do the right thing, even when no one’s watching.

What we offer:

Fun, Friendly and Dedicated Professional Team.

Competitive compensation and generous benefits: we offer an industry competitive package with details shared and discussed in the early stages of candidate conversations.

What you’ll do:

• Prepare monthly customer invoices and statements.
• Enter, review and approve time sheets in QuickBooks Online.
• Maintain invoices, contracts and insurance certificates for multiple projects.
• Maintain inventory of office supplies and ensure adequate stock is maintained.
• Track and process monthly office billing expenses.
• Process employee payroll and maintain personnel records.
• Process mail.
• Reach out to customers with overdue balances regarding payment.
• Update annual company filing records, archive older files and organize filing system.
• Process credit card charges.
• Set up new project files.

What you bring:

• High School Diploma.
• Minimum of 3 years’ experience providing administrative support in a professional/technical services environment.
• Organized and detail‑oriented disposition.
• Strong organizational and communication (written/oral/visual) skills.

Why work at Firwood Design Group?

When you work at FDG, our firm thrives on quality and variety. We believe our best work happens in a culture of collaboration and inclusion. We believe in work‑life balance and support our staff in flexible work schedules.

We’re also committed to enriching the communities around us with smart, creative and reliable solutions. We know our employees make an investment in us, so we’re committed to making an investment in them. Seasoned experts and young professionals work together to encourage personal growth and skill development at all experience levels. FDG is expanding — and we’re dedicated to developing an internal infrastructure with the strength and talent to support that growth.