Admin Assistant - Associate (UPMC Presbyterian Parking Department)

UPMC; Pittsburgh (Allegheny County); On-site; USD 30,000 - 50,000; Full time

Job summary

An established industry player is seeking an Admin Assistant to provide essential administrative support within a dynamic team environment. In this casual role, you will manage office supplies, assist with presentations, and maintain files while ensuring smooth daily operations. Your organizational skills will be key in scheduling meetings and greeting visitors, making a significant impact on the department's efficiency. If you are detail-oriented and thrive in a supportive role, this opportunity is perfect for you.

Qualifications

• High School diploma or equivalent required.
• Up to one year of administrative experience preferred.

Responsibilities

• Order office supplies and maintain office equipment.
• Assist in preparing presentations and routine correspondence.
• Maintain supervisor’s calendar and schedule meetings.

Skills

Administrative Support

MS Word

MS Excel

MS PowerPoint

MS Outlook

Basic Reasoning Skills

Education

High School Diploma

Job description

Admin Assistant - Associate (UPMC Presbyterian Parking Department)

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Job Overview

This is a casual position with standard business hours. Under direct supervision, provides general administrative support to a department or group of professionals.

Responsibilities

1. Order office supplies and maintain office equipment.
2. Assist in preparing presentations, including editing, printing, and formatting.
3. Sort, distribute, prioritize, and compose routine correspondence following established procedures.
4. Perform clerical functions such as copying, sorting, filing, and typing. Maintain office files and records.
5. Research, draft, and analyze routine reports and compile basic information.
6. Answer, screen, and route calls and messages; respond to routine questions.
7. Maintain supervisor’s calendar, schedule meetings, and prepare for conferences.
8. Greet and direct visitors appropriately.

Qualifications

• High School diploma or equivalent.
• Up to one year of administrative experience preferred.
• Proficiency in MS Word, Excel, PowerPoint, and Outlook.
• Knowledge of business processes and procedures.
• Basic reasoning skills.

Additional Information

Licensure, Certifications, and Clearances as required. UPMC is an Equal Opportunity Employer/Disability/Veteran.