Admin Assistant 3 – School of Civil, Chemical and Environmental Engineering

University of Nevada, Reno; Reno (NV); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

PERS retirement

Leave benefits

Fitness center access

Wellness programs

Job summary

The University of Nevada, Reno is recruiting for a full-time Administrative Assistant 3 to support the School of Civil, Chemical, and Environmental Engineering. The role provides administrative support to the School Head, faculty, staff, and students, handling financial and HR transactions and coordinating meetings and events.

The ideal candidate will be organized, efficient, detail-oriented, and able to contribute to a dynamic academic environment.

Qualifications

• High school graduate with 3+ years of relevant work experience including records management and customer relations.
• Experience with payroll, travel, claims and budgeting forms is desirable.
• Equivalent combination of education and experience will be considered.

Responsibilities

• Coordinate routine financial and HR transactions for the School.
• Support undergraduate and graduate programs and accreditation activities.
• Assist with departmental meetings, events, and student activities.
• Perform a variety of administrative functions to ensure efficient school operations.

Skills

Records management

Customer relations

Payroll & budgeting

Travel & expense handling

Education

High school diploma

Equivalent education

Job description

Job Description

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment. If you need assistance or have questions regarding the application process, please contact our recruitment helpline at [phone] or [e-mail].

The School of Civil, Chemical, and Environmental Engineering at the University of Nevada, Reno is recruiting for a full-time Administrative Assistant 3. The position supports the day-to-day operations of the School by providing administrative assistance to the School Head, faculty, staff, and students.

Responsibilities include coordinating routine financial and HR transactions, supporting undergraduate and graduate academic programs and accreditation activities, assisting with departmental meetings, events and student activities, and performing a variety of administrative functions to ensure efficient school operations. The ideal candidate will be organized, efficient, detail-oriented, and eager to contribute to a dynamic academic environment.

Essential Qualifications: Graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR One (1) year of experience as an Administrative Assistant II in Nevada State service; OR An equivalent combination of education and experience as described above.

Schedule: The typical work schedule is Monday through Friday from 8:00am to 5:00pm; this is subject to change based on organizational needs.

Compensation: Grade 27. In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity, and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code. To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01. For more information, visit the Classified Salary Calculator.

Perks: The Perks of PERS – Classified Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire. The PERS retirement plan is beyond compare. Please visit the Benefit Estimator Retirement Calculator for more information. Perks of Working at UNR – Health insurance options including dental and vision; Health Insurance Life insurance, generous annual and sick leave. Classified Benefits: E.L.Wiegand Fitness Center offers annual or semester memberships and spouse/domestic partner membership options. E.L.Wiegand Fitness Center Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues. Staff Employees’ Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate. SEC Classified Staff Grants-In-Aid Benefit – For more information about the Classified Staff Grant-In-Aid Benefit, please visit: Classified Staff Grants-In-Aid Benefit. Classified Employee Family Opportunity Program – Additionally, we offer a Classified Employee Family Opportunity Program for spouses, domestic partners, and dependents of classified employees (working at least a 50% full‑time equivalent). For more information, please visit: Classified Employee Family Opportunity Program.

Department Information: Shape the future and advance your career at the School of Civil, Chemical and Environmental Engineering at University of Nevada, Reno College of Engineering. With a faculty and staff team of more than 40, CCEE offers ABET-accredited undergraduate programs and nationally recognized graduate programs in civil, chemical and environmental engineering. Faculty and students advance sustainable infrastructure, environmental stewardship, biotechnology, renewable energy, water resources, and earthquake resilience. Home to the Earthquake Engineering Laboratory and leading water research centers, CCEE offer strong connections to industry and access to world‑class outdoor recreation. The College of Engineering – Join the College of Engineering at the University of Nevada, Reno and become part of a team dedicated to innovation, research, and student success. Our classified staff play an essential role in supporting the college's mission through administrative, technical, and operational excellence. Nevada Engineering is committed to improving the lives of Nevadans through education, research, and economic development. The college fosters a supportive and inclusive workplace through initiatives that promote professional development, employee engagement, and collaboration across departments. Classified staff enjoy a comprehensive benefits package, including health insurance, participation in the Nevada Public Employees’ Retirement System (PERS), and Grants‑in‑Aid tuition benefits for courses within the Nevada System of Higher Education (NSHE). As one of the University's 13 colleges and schools, Nevada Engineering is home to nationally recognized research centers and laboratories that support cutting‑edge research and industry partnerships. In FY26, the college recorded approximately $24million in research expenditures. Student success remains at the heart of everything we do. The college offers 12 degree programs, including new programs in aerospace engineering and industrial engineering, helping prepare the next generation of engineers to meet the needs of Nevada and beyond. For more information, please visit: https://www.unr.edu/engineering.

Contact Information for this Position: For further information regarding the position, you may contact Keri Ryan ([e-mail]), School Head / Hiring Manager. Exempt. No Full-Time Equivalent 100.0%.

Attachment(s): Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at [e-mail]. Attach the following attachment(s) to your application: Resume/CV – (required). Cover Letter – (required). Contact Information for Three Supervisory References – (required). Transcripts – (optional). Veteran Interview Consideration – (optional). Please attach proof electronically to your application under the Veteran Document(s) section.

Posting Close Date Note to Applicant: A background check will be conducted on the candidate(s) selected for hire. HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment. References will be contacted at the appropriate phase of the recruitment process. Applicants hired on a federal contract may be subject to E‑Verify. As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job‑related tasks. For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment. Schedules are subject to change based on organizational needs.

The University of Nevada, Reno is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes).

The University of Nevada, Reno is a leading public research university committed to the promise of a future powered by knowledge. Founded in 1874 as Nevada’s original land‑grant university, the University serves more than 23,000 undergraduate and graduate students from all 50 states and 63 countries. Classified by the Carnegie Classification of Institutions of Higher Education as an R1 (“Very High Research”) university, it is also recognized in the Carnegie Community Engagement classification. The University is home to Nevada’s first medical school – the University of Nevada, Reno School of Medicine and the Wayne L. Prim Campus at Lake Tahoe, where education, research, and creative work thrive in a stunning mountain setting. The University delivers on its original land‑grant mission with outreach across the state through the University of Nevada, Reno Extension, Nevada Agricultural Experiment Station, Nevada Bureau of Mines and Geology, Nevada Small Business Development Center, the Nevada Seismological Laboratory, and Wolf Pack Athletics. The main campus is in Reno, Nevada, a burgeoning global technology hub with a vibrant midtown and downtown. Found where the high desert of the Great Basin meets the High Sierra and Lake Tahoe, the beautiful, 290‑acre main campus is also a Nevada State Arboretum.

NSHE Employees are required to participate in a mandatory retirement plan in lieu of Social Security. As a result, employment at NSHE may impact your Social Security benefits. Additional information is available at SSA1945.