Admin Assistant

Covenant Retirement Communities & Covenant Care; United States; In loco; USD 30.000 - 34.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical, dental and vision insurance

Employer-paid group term life and long

Paid Time Off (PTO) & six paid

403(b) with employer match

Fitness center access

Tuition assistance and scholarships

Descrizione del lavoro

Covenant Living is seeking an Administrative Assistant to provide a broad range of clerical support across campus operations. You will assist multiple departments, prepare documents, and help manage resident records with strict confidentiality.

The role emphasizes organization, communication, and teamwork within a healthcare-oriented retirement community environment, offering benefits and opportunities across our campuses.

Competenze

• High school education or equivalent.
• One year of related office experience.
• Experience in healthcare setting.
• Excellent English verbal and written communication.
• Must be able to handle confidential information.

Mansioni

• Support various departments with clerical tasks and invoicing.
• Prepare mailings, lists, memos and correspondences.
• Update resident electronic medical records and information annually.
• Maintain office supply inventory and copier supplies.
• Coordinate meetings and take notes for administrative meetings.
• Provide receptionist coverage and front-desk support.

Conoscenze

Communication

Organization

Interpersonal skills

Formazione

High school diploma or equivalent

Strumenti

Microsoft Office

Descrizione del lavoro

We Are Inspired to Serve. Join us! Part of a nationwide family of Continuing Care Retirement Communities is seeking an Administrative Assistant. This position is responsible for providing a wide variety of administrative duties to support the campus.

• Support various departments as needed, including preparation of greeting cards, photocopying, key requests, invoicing, filing, etc.
• Complete computer (Word, Excel, Publisher, OneNote) assignments which may include: preparation of mailings, invoices, mailing lists, memos, and correspondences.
• Regular updating assistance for resident electronic medical records and assist in the annual updating of resident information.
• Maintain inventory of office supplies and distribution, keeping a list of supplies to be ordered and keeping the copier supplies in order for residential and healthcare.
• Provide support for administrative and large community events.
• Provide support for administrative meetings by coordinating meetings, setting up meetings, and taking meeting notes.
• Maintain campus contracts and certificates of Insurance & update as necessary.
• Create processes and procedures for administrative functions and in a common database.
• Routine filing of resident information.
• Process invoices for final administrative approval.
• Oversee large copy projects.
• Provide support for reception desks.
• Fill in as needed for Receptionist for meetings, lunch breaks or other circumstances.
• Provide technological training and support to Concierge on the various software applications and office equipment.
• Provide training and support for new initiatives and new receptionists.
• Special projects as assigned by the administration office.

• High school education or equivalent.
• One year of related office experience providing clerical or administrative support.
• Experience in healthcare setting.
• Highly organized, detail oriented with excellent interpersonal and communication skills both verbal and written in English.
• Ability to remain calm in an emergency situation.
• Complete confidentiality when circulating general information.
• Proficient Microsoft Office Suite.
• Must be able to deal tactfully with staff, residents, family members, visitors and general public and have an interest in and desire to work with older adults.

Compensation Pay Range: $22.00 - $25.00 per hour

• Medical, dental and vision insurance
• Employer paid group term life and disability
• Paid Time Off (PTO) & six paid holidays
• 403(b) with a 3% employer match
• Fitness center use at most facilities.

Various voluntary benefits: Life, AD&D Tuition assistance and scholarships Employee assistance program Legal services, home/auto insurance, discount purchasing program Pet Insurance

For more information about Covenant Living and CovenantCare at Home, please visit www.covliving.org or www.covenantcareathome.org.

Covenant Living and CovenantCare at Home are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, or any other characteristics protected by local laws, regulations, or ordinances.

Covenant Living & CovenantCare at Home are faith-based Continuing Care Retirement Community (CCRC) & Home Health organization. From the establishment of our first community – Covenant Home of Chicago in 1886 – to becoming the fifth-largest not-for-profit CCRC sponsor in the LeadingAge Ziegler Top 150, our goal has been to provide outstanding care and services to senior adults. We believe we are inspired to serve. We create joy and peace of mind for residents and their families by providing a better way of life. These are the standards of behavior we hold ourselves to in serving our residents. Safety I learn & follow safety policies & procedures. I immediately report unsafe conditions for staff, residents, & guests and fix when possible. I protect residents, co-workers, & myself from unsafe conditions and practices by reporting unsafe conditions and fixing it or having it fixed. Courtesy I smile & acknowledge everyone that I encounter. I carry myself in a manner that projects positivity, approachability, & respectfulness. I address the concerns of others by actively listening & seeking solutions. Responsiveness I take initiative to respond to the needs of others in a timely manner to achieve resolution. I anticipate the needs of others and respond in a timely manner. I communicate to others who need to join me in responding to the needs of others. I return phone calls within 24 hours. I identify action steps and communicate them to all vested parties. Image I ensure our environment is professional, welcoming, & clean. I follow CL policies, procedures, & all regulations. We believe in making a difference in other’s lives. We have approximately 3,200 employees serving more than 5,000 residents in our nationwide family of continuing care retirement communities and home health. Construction and development continues on several of our 14 campuses, ensuring ever more exciting opportunities for employees to serve residents.