Admin Assistant

FreezPak Logistics; Philadelphia (Philadelphia County); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Health Insurance

401(k) + Company Match

Paid Time Off (PTO)

Life Insurance

Career Growth

Job summary

FreezPak Logistics in Philadelphia, PA is seeking an Administrative Assistant to support the General Manager with calendar management, correspondence, and meeting coordination. The role requires exceptional organizational skills and discretion in handling confidential information.

You will assist with purchase orders and office supplies, support collections with the finance team, and help maintain a professional, efficient office environment.

Qualifications

• Experience as an administrative assistant or similar role.
• High School diploma required; Associate/Bachelor preferred.
• Proficient in Microsoft Office Suite.
• Strong written and verbal communication.
• Ability to handle sensitive information with discretion.
• Ability to manage multiple tasks concurrently.

Responsibilities

• Calendar management for GM: schedule meetings and calls.
• Serve as primary point of contact for the GM; respond to emails and inquiries.
• Organize internal and external meetings; take minutes and distribute actions.
• Maintain confidentiality of sensitive information.
• Assist with purchase orders and office supplies inventory.
• Support collections activities with finance and clients.

Skills

Multitasking

Communication

Discretion & integrity

Microsoft Office

Project management tools

Education

High School Diploma

Associate/Bachelor preferred

Tools

Project management tools

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Admin Assistant

Full Time Clerical Philadelphia, PA, US

3 days ago Requisition ID: 1656

Salary Range: $19.00 To $21.00 Hourly

Join the Pak as an Administrative Assistant

Location: Philadelphia, PA
Schedule: Full Time | Monday- Friday 8:30am-4pm

FLSA Status:Non-exempt

Reports To:WarehouseManager

Who We Are

At FreezPak Logistics, we’re a family-owned leader in cold storage and logistics, dedicated to delivering excellence in the warehousing, distribution, and management of perishable goods. Our mission is to ensure the highest standards of service, safety, and efficiency for our clients.

With our state-of-the-art facilities and dynamic, innovative environment, we handle temperature-sensitive products with precision and care. Despite our rapid growth, we maintain a team-first culture rooted in trust, respect, and integrity.

When you join the Pak, you’re not just starting a job – you’re becoming part of a team that values your contributions, invests in your future, and empowers you to grow with us.

Why Join the Pak?

• Grow With Us – Be part of a company experiencing exponential growth with career advancement opportunities.
• Family Culture – Work in a supportive, team-driven environment where everyone matters.
• Innovation & Excellence – We lead the industry with forward-thinking solutions and operational excellence.
• Meaningful Impact – Help keep America’s food supply safe and moving every day.

About the Role

As our Administrative Assistant,you will support our General Manager (GM) at FreezPak Logistics. The ideal candidate will possess exceptional organizational skills, keen attention to detail, and the ability to maintain strict confidentiality. This vital role supports the GM in ensuring smooth administrative management, schedule coordination, travel arrangements, and facilitating effective communication. Additionally, the role involves assisting with purchase orders (POs), supplies management, and collections.

What You’ll Do

• Calendar Management:
  • Efficiently manage the GM’s schedule by arranging meetings, appointments, and calls.
  • Proactively resolve scheduling conflicts to maximize time for critical tasks and project deadlines.
• Communication Coordination:
  • Serve as the primary point of contact for the GM.
  • Ensure prompt and professional responses to emails, calls, and inquiries.
• Meeting Facilitation:
  • Organize internal and external meetings by managing invitations, preparing agendas, taking minutes, and distributing follow-up actions.
  • Ensure effective communication and collaboration during and after meetings.
• Confidentiality and Discretion:
  • Handle sensitive information with the highest level of discretion.
  • Always maintain confidentiality of corporate and personal matters.
• Purchase Orders and Supplies Management:
  • Assist in the preparation and processing of purchase orders.
  • Manage inventory of office supplies and place orders as needed to ensure adequate stock levels.
• Collections:
  • Support the finance team with collections activities.
  • Follow up on outstanding invoices and coordinate with clients to ensure timely payments.

What You Bring to the Pak

• Experience: Prior experience as an administrative assistant or in a similar role, preferably within logistics or a related industry.
• Education: High School Degree required, Associate’s Degree/Bachelor’s degree preferred
• Skills:
• Demonstrated ability to manage multiple tasks concurrently while maintaining meticulous attention to detail.
• Excellent written and verbal communication skills for effective interaction with stakeholders at all levels.
• High standard of professionalism and integrity
• Ability to handle sensitive information with utmost discretion.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with project management tools or software is a plus.

Physical Requirements

• Stand, walk, and lift as required for job duties
• Health Insurance – comprehensive plans for you and your family
• 401(k) + Company Match – plan for your future with our competitive program
• Paid Time Off (PTO) – generous time off to support work-life balance
• Life Insurance – financial protection and peace of mind for you and your loved ones
• Career Growth – incredible opportunities to advance as we grow

Ready to Join the Pak?

If you’re looking for more than a job – if you want to build your career with a company that feels like family and values your contributions – FreezPak is the place for you.

Equal Opportunity Employer

FreezPak is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all Pak members.

Pay Range: $19.00– $21.00 per hour

This pay range represents the Company’s good-faith estimate of the starting hourly compensation for this role at the time of posting. The actual rate will be determined based on a combination of factors including experience, qualifications, work location, and internal pay alignment, in accordance with applicable laws.