Admin Assistant

Memorial Healthcare System; Florida; On-site; USD 38,000 - 54,000; Full time

Job summary

Memorial Healthcare System in Miramar, Florida is seeking an administrative support professional to assist an Administrative Management member. You will help prepare agendas, reports and presentations, schedule meetings, and maintain careful filing systems.

Requirements include a High School Diploma or equivalent and at least 2 years of clerical experience. Proficiency in Microsoft Office and the ability to work under pressure are essential to succeed in this role.

Qualifications

• Requires High School Diploma or Equivalent.
• Minimum of 2 years of experience in a highly visible clerical role.
• Proficient in Microsoft applications; able to work under pressure and with minimal supervision.

Responsibilities

• Perform duties to support an Administrative Management member, including calendar management.
• Schedule/coordinate meetings, conferences, and travel arrangements.
• Prepare tracking, reports, graphics and maps for product line development growth.
• Compose, type and file correspondence, forms and reports.
• Maintain filing systems and assist with special projects as needed.

Skills

Accountability

Accuracy

Administrative Support

Customer Service

Desktop Software

Organization

Workload Management

Education

High School Diploma or Equivalent

Tools

Microsoft Office

Job description

Location:Miramar, FloridaAt Memorial, we are dedicated to improving the health, well-being and, most of all, quality of life for the people entrusted to our care. An unwavering commitment to our service vision is what makes the difference. It is the foundation of The Memorial Experience.Summary:Perform a variety of duties to support an assigned Administrative Management member or members. Support meeting preparation with report preparation, presentations and agenda development Gather physician, product line, market to assist with referral and business growth strategies. Gathers, organizes and maintains planning data from internal/ external sources to aid in the product line development process Prepare tracking/trending/metrics reports, graphics and maps for product line development growth opportunitiesResponsibilities:Establishes and maintains filing systems. Orders and stocks supplies.Composes, types and transcribes correspondence, forms, reports, presentation materials and other written communications as required. Schedules/coordinates meetings, conferences, special events, appointments and travel arrangements. Maintains assigned calendar(s).Receives and screens visitors and telephone calls, and handles general inquiries.Performs duties specific to department being supported, to preparing complicated documents, maintaining databases, accessing information from databases in order to prepare reports, which may be used at management meetings etc.Performs administrative support duties specific to the Administrative Team member being supported, may include projects, MOR preparation, etc.Competencies:ACCOUNTABILITY, ACCURACY, ADMINISTRATIVE SUPPORT, CUSTOMER SERVICE, DESKTOP SOFTWARE, DEVELOPS RELATIONSHIPS, ORGANIZATION SKILLS, RESPONDING TO CHANGE, STANDARDS OF BEHAVIOR, WORKLOAD MANAGEMENTEducation and Certification Requirements:High School Diploma or Equivalent (Required)Additional Job Information:Complexity of Work: Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action. Must be proficient in Microsoft applications. Required Work Experience: Two (2) years of experience in a highly visible clerical role.Working Conditions and Physical Requirements: Bending and Stooping = 40% Climbing = 0% Keyboard Entry = 60% Kneeling = 40% Lifting/Carrying Patients 35 Pounds or Greater = 0% Lifting or Carrying 0 - 25 lbs Non-Patient = 40% Lifting or Carrying 2501 lbs - 75 lbs Non-Patient = 0% Lifting or Carrying > 75 lbs Non-Patient = 0% Pushing or Pulling 0 - 25 lbs Non-Patient = 40% Pushing or Pulling 26 - 75 lbs Non-Patient = 0% Pushing or Pulling > 75 lbs Non-Patient = 0% Reaching = 40% Repetitive Movement Foot/Leg = 0% Repetitive Movement Hand/Arm = 60% Running = 0% Sitting = 60% Squatting = 40% Standing = 60% Walking = 60% Audible Speech = 60% Hearing Acuity = 60% Smelling Acuity = 0% Taste Discrimination = 0% Depth Perception = 60% Distinguish Color = 60% Seeing - Far = 60% Seeing - Near = 60% Bio hazardous Waste = 0% Biological Hazards - Respiratory = 0% Biological Hazards - Skin or Ingestion = 0% Blood and/or Bodily Fluids = 0% Communicable Diseases and/or Pathogens = 0% Asbestos = 0% Cytotoxic Chemicals = 0% Dust = 0% Gas/Vapors/Fumes = 0% Hazardous Chemicals = 0% Hazardous Medication = 0% Latex = 0% Computer Monitor = 60% Domestic Animals = 0% Extreme Heat/Cold = 0% Fire Risk = 0% Hazardous Noise = 0% Heating Devices = 0% Hypoxia = 0% Laser/High Intensity Lights = 0% Magnetic Fields = 0% Moving Mechanical Parts = 20% Needles/Sharp Objects = 0% Potential Electric Shock = 0% Potential for Physical Assault = 20% Radiation = 0% Sudden Decompression During Flights = 0% Unprotected Heights = 0% Wet or Slippery Surfaces = 20%Shift:Disclaimer: This job description is not intended, nor should it be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended to indicate the general nature and level of work performed by employees within this classification.Wages shown on independent job boards reflect market averages, not specific to any employer. We encourage candidates to talk to their Memorial Healthcare System recruiter to discuss actual pay rates, during the hiring process.Memorial Healthcare System is proud to be an equal opportunity employer committed to workplace diversity.Memorial Healthcare System recruits, hires and promotes qualified candidates for employment opportunities without regard to race, color, age, religion, gender, sexual orientation, national origin, veteran status, disability, genetic information, or any factor prohibited by law.We are proud to offer Veteran’s Preference to former military, reservists and military spouses (including widows and widowers). You must indicate your status on your application to take advantage of this program.Employment is subject to post offer, pre-placement assessment, including drug testing.If you need reasonable accommodation during the application process, please call 954-276-8340 (M-F, 8am-5pm) or email [e-mail]