Admin

Quadrant, Inc.; Chattanooga (TN); On-site; USD 20,664 - 27,552; Full time

Benefits offered by this job

Healthcare benefits

Job summary

Quadrant, Inc. in Chattanooga, TN is hiring a General Clerk/Administrative Assistant to support day-to-day operations.

The role requires public trust clearance and 1–3+ years of administrative or clerical experience, with strong skills in Microsoft Office and excellent written and verbal communication. Responsibilities include scheduling, coordinating conferences and meetings, data entry, training material prep, and ensuring classrooms and equipment are ready for sessions.

Qualifications

• Public trust clearance required.
• 1 to 3+ years of administrative or general clerical experience.
• Proficiency with Microsoft Office.
• Excellent written and verbal communication skills.
• Attention to detail and a professional, friendly demeanor.

Responsibilities

• Schedule appointments and maintain calendars for the appropriate individuals as needed.
• Coordinate conference rooms and teleconference/video conferencing services, ensuring equipment is available and functioning.
• Serve as liaison between the COR (or designee) and the Office of the Executive Director for Operations on controlled correspondence.
• Liaise with other offices for routine administrative matters.
• Assemble background materials for meetings or reports.
• Assist Instructor with preparing training material.
• Enter data in Property Management Systems.
• Ensure classrooms are ready before training sessions.
• Pull reports and data entry in the Training Management System.
• Prepare weekly email class rosters for upcoming classes/courses.
• Manage student/badge check-ins and badge testing.
• Clean and restock classrooms as needed.
• Maintain ongoing key identification/inventory.
• Escort monthly Emergency Equipment maintenance check.
• Obtain supplies from NRC Supply Room for contractor tasks.

Skills

Administrative experience

Public trust clearable

Communication skills

Attention to detail

Tools

Microsoft Office

Job description

Overview

General Clerk/Administrative Assistant – Chattanooga, TN

Pay From $15/hr

MUST: Public trust clearable; Requires 1 to 3+ years of administrative or general clerical experience; Strong proficiency with office software (Microsoft Office); Excellent written and oral communication skills for handling phone calls, emails, and greeting visitors; Attention to detail; Maintain a professional, friendly manner.

Responsibilities

• Schedule appointments and maintain calendars for the appropriate individuals as needed.
• Make arrangements for conference rooms, including scheduling (or rescheduling) and coordinate with all parties invited to the meeting; scheduled teleconference or video conferencing services, and ensure that all necessary equipment (projectors, multimedia, etc.) is available and in working condition.
• Serve as liaison between the COR (or their designee) and the Office of the Executive Director for Operations for all matters related to controlled correspondence.
• Serve as liaison with other Offices for routine administrative matters.
• Assemble background materials for meetings or reports.
• Assist Instructor with preparing training material.
• Data entry in Property Management Systems.
• Ensure classrooms are ready before training sessions.
• Pull reports and data entry in the Training Management System.
• Weekly email class rosters for upcoming classes/courses.
• Student/Badge check-in for classes/course.
• Badge testing & preparation for student/badge check-in.
• Clean & restock classrooms as needed.
• Ongoing key identification/inventory.
• Escort monthly Emergency Equipment maintenance check.
• Obtain supplies in the NRC Supply Room necessary to complete the Contractor employee's assigned tasks.

Qualifications

• Public trust clearable.
• 1 to 3+ years of administrative or general clerical experience.
• Proficiency with Microsoft Office.
• Excellent written and verbal communication skills.
• Attention to detail and a professional, friendly demeanor.

Benefits

Quadrant is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, status as a protected veteran, or status as an individual with a disability.

Healthcare benefits are offered to all eligible employees according to compliance mandated by the Affordable Care Act.