Ad Ops Coordinator

Acast; New York (NY); Hybrid; USD 70,000 - 75,000; Full time

Job summary

Acast in New York is seeking an Ad Operations professional to ensure flawless execution, pacing, and optimization of audio advertising campaigns across our podcast ecosystem. You will act as the operational bridge between remote sales teams, advertisers, and podcasters to protect revenue and maximize ad inventory efficiency.

You will collaborate across time zones, manage ad-server workflows, and deliver detailed post-campaign reporting with BI tools.

Qualifications

• Previous experience in ad-tech, publishing, sales or broadcast/podcast beneficial.
• You are organized and know how to manage and prioritize your work.
• You like to learn new tools and processes.
• You are collaborative and like working as part of a team.
• You have intermediate excel skills and you’re comfortable with business intelligence tools.

Responsibilities

• Campaign Trafficking & Execution: Set up, launch, and monitor direct-sale and programmatic ad campaigns in the proprietary ad server.
• Campaign Trafficking & Execution: Drive complete campaign delivery by tracking pacing and making real-time performance adjustments.
• Inventory Management & Forecasting: Analyze and approve ad inventory forecasts to support Ad Sales team strategies.
• Inventory Management & Forecasting: Manage and optimize podcaster inventory settings, requests, and total availability.
• Cross-Functional Collaboration & Regional Communication: Align operational workflows across remote locations and time zones, particularly with the Los Angeles sales team.
• Cross-Functional Collaboration & Regional Communication: Bridge communications between advertisers, podcasters, and internal stakeholders to maintain seamless campaign operations.
• Analytics & Performance Reporting: Generate detailed post-campaign analysis reports to demonstrate ROI to advertisers.
• Analytics & Performance Reporting: Utilize business intelligence tools to track performance metrics and deliver actionable recommendations for future campaigns.
• Financial Operations & Compliance: Ensure all active and completed campaigns meet internal approval standards for accurate billing.
• Financial Operations & Compliance: Reconcile campaign data to support finance and billing teams.

Skills

Ad-tech experience

Organizational skills

Team collaboration

Excel skills

BI tools

Willingness to learn new tools

Tools

BI tools

Job description

About Acast

Since 2014, Acast has been building the world’s most valuable podcast marketplace, creating the technology that connects podcast creators, advertisers, and listeners. Its marketplace spans more than 140,000 podcasts, 3,300 advertisers, and one billion quarterly listens. Crucially, those listens are monetized wherever they happen—across any podcast app or listening platform.

About the role

The Ad Operations team exists to ensure the flawless execution, pacing, and optimization of audio advertising campaigns across Acast’s expanding podcast ecosystem. Acting as the critical operational bridge between remote sales teams, advertisers, and content creators, this role creates value by protecting revenue, maximizing ad inventory efficiency, and delivering high-impact campaign reporting. Additionally, this position drives operational stability by navigating cross-time-zone collaboration, streamlining ad-server workflows, and managing complex billing and payout processes with precision.

What you'll do

Campaign Trafficking & Execution

• Set up, launch, and monitor direct-sale and programmatic ad campaigns in the proprietary ad server.
• Drive complete campaign delivery by tracking pacing and making real-time performance adjustments.

Inventory Management & Forecasting

• Analyze and approve ad inventory forecasts to support Ad Sales team strategies.
• Manage and optimize podcaster inventory settings, requests, and total availability.

Cross-Functional Collaboration & Regional Communication

• Align operational workflows across remote locations and time zones, particularly with the Los Angeles sales team.
• Bridge communications between advertisers, podcasters, and internal stakeholders to maintain seamless campaign operations.

Analytics & Performance Reporting

• Generate detailed post-campaign analysis reports to demonstrate ROI to advertisers.
• Utilize business intelligence tools to track performance metrics and deliver actionable recommendations for future campaigns.

Financial Operations & Compliance

• Ensure all active and completed campaigns meet internal approval standards for accurate billing.
• Reconcile campaign data to support finance and billing teams.

Who you are

• Previous experience in ad-tech, publishing, sales or broadcast/podcast beneficial
• You’re organized and know how to manage and prioritize your work.
• You like to learn new tools and processes.
• You are collaborative and like working as part of a team.
• You have intermediate excel skills and you’re comfortable with business intelligence tools.

Location

While we do operate with a high degree of trust and flexibility for our employees, the expectation for this role is to be present in our SoHo office Tuesday, Wednesday, and Thursday. Monday and Friday are generally remote days, though the office remains open for those who prefer to come in.

Compensation range

$70,000- $75,000 per year + bonus

Culture

Acast is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment regardless of race, gender, sexual orientation, religion, ethnicity, national origin or any of the other wonderful characteristics that make us different.

Culture is our number one priority as a business. We believe people come first, and we work every day to enable autonomy, continuous improvement and bring out the best in people. We’re global and have remote teams, so it’s even more important that we strive for an open, inclusive and caring environment where everyone feels visible and welcome.

We consider ourselves a modern organization driven by strong values to create the best, most fulfilling and nurturing culture.

We very much look forward to finding the next great person to join our cause!