Acute Care Services Coordinator

North Central Health Care; Town of Wausau (WI); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

On-site cafeteria

On-site bistro

Employee assistance program

PTO & holidays

Job summary

North Central Health Care in Wisconsin is seeking an Acute Care Services Coordinator to provide high-level administrative, operational and scheduling coordination across Acute Care programs. This role supports workforce operations and unit-based clinical workflows while collaborating with leadership, clinical teams, and support services.

The position is full-time, in-person, with hours typically 8:00am–4:30pm on weekdays.

Qualifications

• High school diploma or equivalent
• Minimum of two years of administrative, scheduling, or healthcare support experience
• Proficiency in Microsoft Office and relevant software systems
• Must possess a valid Wisconsin driver's license and drive as required
• Must meet insurability requirements under the organization's vehicle insurance policy

Responsibilities

• Coordinates staffing schedules across 24-hour Acute Care programs
• Responds to staffing changes and facilitates timely coverage
• Communicates staffing needs, trends, and risks to leadership
• Supports onboarding processes related to scheduling
• Maintains knowledge of staffing guidelines and internal practices
• Coordinates and tracks employee incentives and pay practices

Skills

Administrative experience

Scheduling coordination

Healthcare support experience

Microsoft Office

Education

Associate's or Bachelor's degree in Healthcare Administration or related field

Tools

OnShift

UKG

EMR systems

Job description

Acute Care Services Coordinator Opportunity:

The ACS Coordinator provides high-level administrative, operational and scheduling coordination across Acute Care Services programs, supporting both workforce operations and unit-based clinical workflows. This role functions as a central coordination point between leadership, clinical teams, and support services to promote efficient daily operations, effective communication, and alignment with organizational and regulatory expectations.

Job Details

Description

Acute Care Services Coordinator Opportunity:

The ACS Coordinator provides high-level administrative, operational and scheduling coordination across Acute Care Services programs, supporting both workforce operations and unit-based clinical workflows. This role functions as a central coordination point between leadership, clinical teams, and support services to promote efficient daily operations, effective communication, and alignment with organizational and regulatory expectations.

What You’ll Get

• The starting pay range for this role is $21.73 -$23.67 based on education and experience.
• This job is a full-time, in person position, usually working 8:00am – 4:30pm on weekdays.
• PTO, paid holidays, health insurance, dental insurance, vision insurance, on-site bistro and cafeteria, employee assistance program, newly updated facility, and more.
• As a full-time employee of NCHC, you are eligible for the Wisconsin Retirement System (WRS). The WRS is a hybrid defined benefit plan. It contains elements of both a 401(k) or defined contribution plan and a defined benefit plan. Participating staff contribute 7.2% and NCHC will match this at 100% each pay period!

What You Bring

Required:

• High school diploma or equivalent
• Minimum of two years of administrative, scheduling, or healthcare support experience
• Proficiency in Microsoft Office and relevant software systems
• Must possess a valid Wisconsin driver's license and maintain unrestricted driving privileges throughout employment and have use of a personal vehicle.
• Must meet and continue to meet all requirements for insurability under the organization's vehicle insurance policy.
• Must be authorized to operate any vehicle and transport clients, patients, or staff as required by the position.

Preferred

• Associate’s or Bachelor’s degree in Healthcare Administration, Human Services, or related field
• More than 3 years of experience in healthcare operations, scheduling, or clinical support environments
• Experience with scheduling software (e.g., OnShift, UKG) and/or EMR systems

In evaluating candidates for this position, North Central Health Care may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position.

Workforce Coordination & Employee Experience

What an Acute Care Services Coordinator does at NCHC:

• Coordinates staffing schedules across 24-hour Acute Care programs, including maintaining, updating, and adjusting schedules based on operational needs
• Responds to staffing changes and facilitates timely coverage through proactive outreach, follow-up, and creative staffing solutions
• Communicates staffing needs, trends, and potential risks to leadership in a timely manner
• Supports onboarding processes related to scheduling, including coordination of training shifts and schedule integration for new hires
• Maintains working knowledge of staffing guidelines, labor considerations, and internal scheduling practices
• Coordinates and tracks employee incentives, rewards, and staffing-related pay practices in alignment with organizational processes

Operational Systems, Compliance & Leadership Support

• Conducts routine audits and data tracking to support program monitoring, regulatory alignment, and documentation standards
• Tracks and organizes compliance-related requirements, including required forms, audits, and program-specific expectations
• Synthesizes data and trends to support leadership awareness, operational decision-making, and process improvement efforts
• Coordinates supply ordering, inventory tracking, and distribution to support unit and program operations
• Facilitates communication, follow-up, and resolution of operational needs, including IT tickets, maintenance requests, and system issues
• Prepares meeting materials and coordinates logistics for management meetings, rounds, and interdisciplinary communication, including tracking and supporting follow-up actions

Clinical Operations & Care Coordination Support

• Coordinates daily unit workflows to support efficient operations across multiple Acute Care programs
• Supports accuracy and timeliness of documentation processes, including tracking key patient care elements and updates
• Coordinates admission, discharge, and transition-related administrative processes
• Facilitates coordination of care by supporting required documentation processes, including obtaining releases of information (ROIs), to enable effective collaboration for treatment and discharge planning
• Serves as a liaison between clinical teams, leadership, and external partners to support continuity of care
• Coordinates logistics and materials for rounds and interdisciplinary communication
• Perform other duties as assigned to support departmental and organizational needs.

Who We Are

Nestled in the heart of Central Wisconsin, North Central Health Care (NCHC) is a healthcare organization formed over fifty years ago as a partnership between three Central Wisconsin counties - Langlade, Lincoln, and Marathon. NCHC employs more than 600 professionals in diverse roles across a variety of care and work environments. We provide passionate and high-quality care for individuals and families within the fields of mental health treatment, addiction services, long term care, short term care, physical therapy, crisis stabilization and so much more. We have amazing employees who provide exceptional care and want to add to our team. You can visit our website at www.norcen.org/careers to learn more.

In compliance with the American with Disabilities Act, NCHC will provide reasonable accommodations to qualified individuals and encourages both prospective and current employees to discuss potential accommodations with the employer. North Central Health Care is an Equal Opportunity Employer.