Accounting Assistant

Norcen; Town of Wausau (WI); On-site; USD 29,935 - 32,607; Full time

Benefits offered by this job

PTO

Paid holidays

Health insurance

Dental insurance

Vision insurance

On-site bistro and cafeteria

Employee assistance program

Updated facility

Job summary

North Central Health Care (NCHC) is hiring an Accounting Assistant to support the Accounting Department with journal entries, reconciliations, invoicing, and cash applications. This full-time, in-person role operates weekdays 8:00am–4:30pm and offers PTO, holidays, health/dental/vision insurance, an on-site cafeteria, and employee assistance programs.

The position requires an Associate’s degree in Accounting or related field plus 2+ years in accounting or financial administration, with

Qualifications

• Associate’s degree in Accounting, Finance or a closely related field.
• Two or more years of experience in accounting, bookkeeping, cash applications, or financial administration.
• Knowledge of basic accounting procedures
• Proficient with accounting systems and standard office software

Responsibilities

• Prepare, calculate, and enter journal entries related to payroll accruals, contractual allowances, health insurance, allocations, accounts payable cash disbursements, and other financial activities.
• Process and reconcile miscellaneous accounts receivable billings, including client rent, contracted services, grants, catered services, county allocations, and other program revenue.
• Perform monthly bank reconciliations for assigned accounts.
• Research outstanding or uncleared transactions and assist with resolution.
• Assist with year‑end audit preparation, including confirmations and documentation support.
• Research and report unclaimed property to the State of Wisconsin annually.
• Receive, receipt, and apply payments in multiple forms (cash, check, credit card, ACH) to client accounts across multiple internal systems.

Skills

Accounting knowledge

Journal entries

Bank reconciliations

Cash applications

Education

Associate’s degree in Accounting/Finance or related field

Tools

Accounting software

Job description

The Accounting Assistant provides essential support to the Accounting Department by performing a variety of accounting, bookkeeping, and cash-related functions. This role is responsible for processing and recording financial transactions, preparing journal entries, reconciling accounts, invoicing, maintaining financial records, and supporting cash application activities to ensure accurate and timely financial reporting in accordance with organizational policies and internal control standards.

What You’ll Get:

• The starting pay range for this role is $21.73 -$23.67 based on education and experience.
• This job is a full-time, in person position, usually working 8:00am – 4:30pm on weekdays.
• PTO, paid holidays, health insurance, dental insurance, vision insurance, on-site bistro and cafeteria, employee assistance program, newly updated facility, and more.
• As a full-time employee of NCHC, you are eligible for the Wisconsin Retirement System (WRS). The WRS is a hybrid defined benefit plan. It contains elements of both a 401(k) or defined contribution plan and a defined benefit plan. Participating staff contribute 7.2% and NCHC will match this at 100% each pay period!

What You Bring:

Required:

• Associate’s degree in Accounting, Finance or a closely related field.
• Two or more years of experience in accounting, bookkeeping, cash applications, or financial administration.
• Knowledge of basic accounting procedures
• Proficient with accounting systems and standard office software

Preferred:

• More than 1 year of experience in healthcare or public sector accounting.

In evaluating candidates for this position, North Central Health Care may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position.

What an Accounting Assistant does at NCHC:

• Prepare, calculate, and enter journal entries related to payroll accruals, contractual allowances, health insurance, allocations, accounts payable cash disbursements, and other financial activities
• Process and reconcile miscellaneous accounts receivable billings, including client rent, contracted services, grants, catered services, county allocations, and other program revenue
• Perform monthly bank reconciliations for assigned accounts
• Research outstanding or uncleared transactions and assist with resolution
• Assist with year‑end audit preparation, including confirmations and documentation support
• Research and report unclaimed property to the State of Wisconsin annually
• Receive, receipt, and apply payments in multiple forms (cash, check, credit card, ACH) to client accounts across multiple internal systems
• Process self-pay transactions accurately and timely
• Maintain daily cash logs and spreadsheets to support reconciliation to bank activity
• Prepare and process bank deposits and mobile check deposits
• Assist with client trust and personal fund deposits, disbursements, and reconciliations
• Prepare checks related to client personal funds, outings, refunds, and approved expenditures
• Enter new vendors into the accounting system following internal control review procedures
• Perform secondary review of accounts payable batches prior to final approval
• Assist with accounts payable invoice entry and support activities as assigned
• Obtain statistical data from departments and enter into consolidated tracking reports
• Maintain accurate digital and physical financial records in accordance with retention requirements
• Provide front‑office and cashier coverage as needed, including phone support and customer service related to payments
• Sort and process incoming mail related to financial transactions
• Serve as cross‑trained backup support to ensure continuity of accounting operations
• Perform other related duties as assigned to support the Accounting Department

Who We Are:

Nestled in the heart of Central Wisconsin, North Central Health Care (NCHC) is a healthcare organization formed over fifty years ago as a partnership between three Central Wisconsin counties - Langlade, Lincoln, and Marathon. NCHC employs more than 600 professionals in diverse roles across a variety of care and work environments.We provide passionate and high-quality care for individuals and families within the fields of mental health treatment, addiction services, long term care, short term care, physical therapy, crisis stabilization and so much more. We have amazing employees who provide exceptional care and want to add to our team. You can visit our website at www.norcen.org/careers to learn more.

In compliance with the American with Disabilities Act, NCHC will provide reasonable accommodations to qualified individuals and encourages both prospective and current employees to discuss potential accommodations with the employer. North Central Health Care is an Equal Opportunity Employer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.