Activity Secretary

Associated Staffing Inc.; Columbus (NE); On-site; USD 24,000 - 25,000; Full time

Job summary

Associated Staffing is hiring an Activity Secretary in Columbus, NE. This full-time role supports students, staff and administration in a school environment, coordinating activities and handling administrative tasks.

You will manage calendars, assist with events, process forms, and maintain records with attention to detail. Strong communication and computer skills are essential, along with the ability to multitask in a busy school office.

Qualifications

• Previous clerical, secretarial or administrative experience preferred.
• Proficiency in Microsoft Word, Excel and Google Workspace.
• Experience with Synergy or similar student information systems preferred.
• Strong typing, filing, organizational and general office skills.
• Excellent written and verbal communication skills including proper grammar and spelling.
• Friendly, professional attitude when interacting with students, parents, staff and the public.
• Ability to multitask, prioritize responsibilities and maintain attention to detail.
• Ability to work cooperatively with teachers, students, parents and school administration.
• Dependable, organized and able to handle confidential information professionally.

Responsibilities

• Assist with coordinating school activities, athletic events and related administrative tasks.
• Help manage concession stand operations including ordering supplies and preparing for events.
• Maintain activity calendars, school websites and online communications.
• Track student eligibility, sports physicals, consent forms and other required documentation.
• Prepare reports, notices and communications for administration, coaches, teachers and parents.
• Assist with student attendance, check-ins and check-outs using the school's student information system.
• Answer incoming phone calls, greet visitors and respond to student and staff inquiries.
• Maintain student records, forms, fees, fines and other administrative documentation.
• Assist with student IDs, school pictures, summer school registration and beginning-of-year preparations.
• Coordinate office communications, distribute messages and assist with mail and correspondence.
• Organize and update emergency procedure documents and other school records.
• Assist with additional administrative duties and special projects as assigned.

Skills

Word

Excel

Google Workspace

Typing

Organizational skills

Communication

Multitasking

Office etiquette

Tools

Synergy

Job description

Activity SecretaryLocation: Columbus, NE. Pay: $17.57 $18.32 per hour. Schedule: Monday-Friday | 7:30 AM 4:30 PM. Job Type: Full-Time.

Associated Staffing is hiring an Activity Secretary in Columbus, NE! This full-time position is ideal for an organized, detail-oriented individual who enjoys working in a school environment and supporting students, staff and administration.

Job Responsibilities

• Assist with coordinating school activities, athletic events and related administrative tasks.
• Help manage concession stand operations including ordering supplies and preparing for events.
• Maintain activity calendars, school websites and online communications.
• Track student eligibility, sports physicals, consent forms and other required documentation.
• Prepare reports, notices and communications for administration, coaches, teachers and parents.
• Assist with student attendance, check-ins and check-outs using the school's student information system.
• Answer incoming phone calls, greet visitors and respond to student and staff inquiries.
• Maintain student records, forms, fees, fines and other administrative documentation.
• Assist with student IDs, school pictures, summer school registration and beginning-of-year preparations.
• Coordinate office communications, distribute messages and assist with mail and correspondence.
• Organize and update emergency procedure documents and other school records.
• Assist with additional administrative duties and special projects as assigned.

Qualifications

• Previous clerical, secretarial or administrative experience preferred.
• Proficiency in Microsoft Word, Excel and Google Workspace.
• Experience with Synergy or similar student information systems preferred.
• Strong typing, filing, organizational and general office skills.
• Excellent written and verbal communication skills including proper grammar and spelling.
• Friendly, professional attitude when interacting with students, parents, staff and the public.
• Ability to multitask, prioritize responsibilities and maintain attention to detail.
• Ability to work cooperatively with teachers, students, parents and school administration.
• Dependable, organized and able to handle confidential information professionally.

Work Schedule & Pay Monday Friday: 7:30 AM 4:30 PM. Pay: $17.57 $18.32 per hour. Full-time position.