ACTIVITY PROGRAM COORDINATOR - 891990100

Caecommunity; Hawaii; On-site; USD 60,000 - 78,000; Full time

Job summary

Caecommunity seeks an experienced administrative professional to serve as the primary contact to activity leadership for all administrative support programs and to liaise with Division Chiefs on personnel issues.

The role assists in oversight of manpower resource requirements, ensures timely completion of actions, and uses office automation to produce complex documents, reports, and data updates in line with OPM standards.

Qualifications

• Knowledge of organizational responsibilities and operations.
• Knowledge of office automation software programs, tools and techniques.
• Knowledge of structure and work methods for personnel/manning issues.
• Skill in fact-finding, problem analysis, resolution and action planning.
• Ability to gather, analyze and present facts with effective communication.
• Ability to plan and organize management programs and functions.

Responsibilities

• Serve as the primary point of contact for administrative support programs.
• Liaise with Division Chiefs on personnel issues.
• Assist in oversight of manpower resource requirements.
• Prepare and edit documents with office automation; maintain databases.

Skills

Organizational knowledge

Office automation

Personnel/manning knowledge

Problem solving

Analytical communication

Program planning

Job description

The primary purpose of this position is to serve as the primary point of contact to the activity leadership for all administrative support programs. Also serves as liaison with Division Chiefs on personnel issues and assists in oversight of organization manpower resource requirements. In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions.

Specialized Experience

Applicants must have at least one (1) year of specialized experience at the next lower grade GS-06, or equivalent in other pay systems. Examples of specialized experience includes serving as the primary point of contact for all administrative support programs such cybersecurity, defense travel system, drug demand reduction, health care, fitness, purchase card, safety, security, supply, civilian timecard and unit recognition programs; overall administrative and activity room operations; evaluating program efficiency to implement processes to improve programs; assessing manpower authorizations and utilization; ensuring all actions are accomplished and if problems exist, identify other alternatives as needed; independently noting and following-up on commitments made at meetings/conferences; using correct grammar, spelling, punctuation, capitalization, and format to prepare and edit written correspondences and reports; using office automation to produce a wide range of documents that often require complex formats, such as graphics or tables within text, to edit and reformat electronic drafts, and to update and revise existing databases or spreadsheets.

Federal Time-In-Grade (TIG) Requirement for General Schedule (GS) Positions

Merit promotion applicants must meet applicable time–in-grade requirements to be considered eligible. One year at the GS-06 level is required to meet the time-in-grade requirements for the GS-07 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements.

Knowledge, Skills and Abilities (KSAs)

1. Knowledge of the organizational and functional responsibilities and operations of an organization.
2. Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs.
3. Knowledge of structure, programs and work methods of organization for personnel/manning issues.
4. Skill in fact-finding, problem analysis, problem resolutions, and development of concrete action plans to solve problems.
5. Ability to gather, analyze and present facts, communicate effectively, using tact and courtesy and posses the ability to plan, organize work, and meet deadlines.
6. Ability to plan and organize management programs and functions of an organization.

Part-Time or Unpaid Experience

Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

Volunteer Work Experience

Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.