Activity Coordinator

Mars; Burr Ridge (IL); On-site; USD 101,000 - 139,000; Full time

Benefits offered by this job

Bonus

401k

Paid time off

Mars University

Job summary

Murst Mars is seeking an Activity Coordinator to drive planning and execution of brand and launch projects, collaborating with Brand, Finance, Supply and R&D teams. You will manage scoping, timelines, risks and stakeholder communications to ensure disciplined execution from concept through post-launch evaluation.

Ideal candidates bring 3+ years in related roles, strong project-management skills, and proficiency with MS Project.

Qualifications

• 3+ years experience in brand management, innovation, supply chain or finance with 1 year in project management or related work
• Ability to manage stakeholders at all levels to achieve objectives
• Strong communication skills, including presentations to management
• Excellent interpersonal skills for influencing without authority and resolving conflicts
• Proven analytic skills to drive business outcomes
• Experience managing complex projects with strong prioritization and attention to detail
• Action-oriented and entrepreneurial mindset with initiative
• Resilient problem solving and consensus-building across teams

Responsibilities

• Lead business operational processes to ensure project delivery timings and criteria are met
• Collaborate with cross-functional partners to progress projects to execution
• Identify targets, success factors, and project scope
• Lead cross-functional teams and manage gate processes
• Provide timely updates to manage stakeholder expectations
• Lead risk management and mitigation planning
• Prepare projects for Portfolio Management Review
• Leverage data management tools to organize activities and timelines

Skills

Stakeholder management

Communication

Project leadership

Problem solving

Organization

Tools

Microsoft Project

Job description

Job Description:

The Activity Coordinator plays a critical role in bringing a portfolio of brands – SNICKERS®, DOVE®, M&M’S® -- to life within the ice cream category. Effective leadership, collaboration and agility are essential to success in this role. The Activity Coordinator has overall responsibility for facilitating the planning and execution of product and launch projects in terms of development, launch execution and post launch evaluation. They will partner with business (cross‑functional leads) to facilitate and manage the scoping, planning and timing of any given project. This role regularly demonstrates organizational agility in partnership with teams including Brand Management, Finance, Supply, R&D. The role is responsible for leading project teams to successfully plan and execute projects. This will allow to focus on execution, improved visibility to risks and issues, and will help to establish a culture of discipline and excellence in execution.

What are we looking for?

• 3+ years of business experience (either Brand management/ Innovation, Supply Chain or Finance function), including 1 year of Project Management experience or related work
• Proven ability to effectively manage stakeholders at all levels to achieve business objectives
• Proficiency in Microsoft Office, including Microsoft Project would be an advantage
• Strong communication skills (oral, written, listening). This includes ability to give effective presentations to all levels of management
• High levels of interpersonal skills, specifically in the area of influencing without direct authority, resolving conflict, and creative problem solving
• Proven analytic skills that enable foresight to apply and drive desired business outcomes
• Proficient in managing complex projects. Well organized, successful at prioritization, attentive to details, clear oral and written communicator.
• Biased toward action. Takes initiative, entrepreneurial, can hit the ground running and move projects forward right from the start.
• Resilient problem solver. Can build consensus even if all team members may not be in agreement. Can find creative solutions and common ground in order to move key initiatives forward.

What will be your key responsibilities?

• Lead business operational processes to ensure project delivery timings and criteria are met
• Actively engage with cross‑functional partners to understand and collaborate on how to best progress projects to execution
• Identify targets, critical success factors and scope of the project
• Collaborate and lead cross‑functional teams
• Effective communication with key stakeholders, including effective and timely updates to manage expectations of the business
• Lead the team and the project through the stages and gate process, managing risks and creating mitigation plan
• Prepare projects for Portfolio Management Review forum
• Leveraging data management tools to help organize business and project activities, timelines and inputs

What can you expect from Mars?

• Work with diverse and talented Associates, all guided by the Five Principles.
• Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.
• A strong focus on learning and development support from day one, including access to our in-house Mars University.
• An industry competitive salary and benefits package, including company bonus.
• The base pay range for this position at commencement of employment is between the range listed below, however, base pay offered may vary depending on multiple individualized factors, including but not limited to job‑related knowledge, skills, and experience.The total compensation package for this position will include variable pay, medical and dental benefits, participation in 401k plan, and paid time off benefits.Details of participation in these benefit plans will be provided if an applicant receives an offer of employment.

The pay range shown is applicable to all US locations listed within the job posting:USD 101,120.00 - USD 139,040.00