Activities Coordinator (2027 - 2028) (West High School)

WEST HIGH SCHOOL; O’Fallon (MO); On-site; USD 52,000 - 66,000; Full time

Job summary

West High School in O’Fallon, Missouri seeks an Activities Coordinator to lead school athletic and activity programs, ensuring eligibility, policy compliance, and program excellence.

You will report to the Principal and help manage budgets, scheduling, staff development, and community relationships to foster sportsmanship and student growth.

Qualifications

• Missouri teacher certification required and at least three years in head coaching or activities coordinator roles.
• Master’s degree in education or activities administration preferred; Missouri Administrator Certificate preferred.
• Ability to manage large programs, scheduling, and compliance with MS HSAA and Title IX.

Responsibilities

• Lead and coordinate high school athletic and activity programs.
• Ensure compliance with MSHSAA rules; monitor eligibility and policies.
• Schedule contests and manage officials, travel, facilities.
• Supervise staff, provide professional development, communicate with stakeholders.
• Oversee budgeting, fundraising, equipment, and safety procedures.
• Coordinate student activities and recognize achievements.

Education

Missouri teaching certification

Master’s degree in educational or activities administration

Missouri Administrator Certificate (preferred)

Job description

Activities Coordinator (2027 - 2028) (West High School)

Job ID: 5968157

Application Deadline: Posted until filled

Re-Posted: Yesterday

Starting Date: Immediately

Fort Zumwalt R-2 School District WEST HIGH SCHOOL - O'Fallon, Missouri Open in Google Maps

This job is also posted in Fort Zumwalt School District

Job Description

FORT ZUMWALT SCHOOL DISTRICT PS404

BRING YOUR CHILDREN TO WORK!

Our family-friendly workplace lets you balance career and parenting

JOB TITLE: Activities Coordinator

REPORTS TO: Principal

FLSA: Exempt

Note: Critical features of this job are described under the headings below. They may be subject to change at any time due to reasonable accommodation or other reasons.

POSITION PURPOSE/SUMMARY

The Activities Coordinator will work to provide each enrolled student of secondary school age the opportunity to participate in activity programs that will foster physical skills, a sense of worth and competence, knowledge and understanding of the pleasures of sports, and the principles of fair play. Fort Zumwalt Activities Coordinators are expected to operate under three sets of rules and regulations with each supplementing the other. They are the M.S.H.S.A.A. Handbook, Gateway Athletic Conference Guidelines, and the Policies of the Fort Zumwalt School District.

QUALIFICATION REQUIREMENTS

The Activities Coordinator shall have a valid Missouri teacher certification and at least three years of successful experience as a head coach or experience as an activities coordinator or athletic director or assistant principal. A master’s degree with coursework in educational or activities administration and a valid Missouri Administrator Certificate are preferred. Other qualifications may be considered as deemed acceptable by the Board of Education.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• 1. Leadership and Vision
• Establishes a vision and culture by which the activities department abides by.
• Evaluates the development of the education-based activity program using local, state, and national standards.
• Supports district and school board goals by ensuring compliance with policies and procedures.
• Develops, models, and enforces professional standards of conduct among staff members.
• Coordinates, supervises, and leads staff professional development.
• Advises on and administers policies and regulations pertaining to interscholastic athletics.
• Ensures all athletic department concerns are addressed in a timely manner.
• Stays informed of legal standards such as Title IX, sex discrimination, and negligence cases.
• 2. Compliance and Regulations
• Follow the M.S.H.S.A.A. Handbook, Gateway Athletic Conference by laws, and Fort Zumwalt School District policies.
• Ensure knowledge of M.S.H.S.A.A. Eligibility Standards, Interscholastic Rules, and Regulations.
• Provide coaches with eligibility standards and rule books for their respective sports.
• Attend annual MSHSAA area meetings.
• Complete and submit M.S.H.S.A.A. eligibility forms for all high school sports.
• Ensure compliance with Title IX, ADA, and other district, state, and federal policies.
• Enter school district activities into M.S.H.S.A.A. events and submit required documentation.
• 3. Scheduling and Event Coordination
• Schedule all high school district athletic contests in collaboration with head coaches according to M.S.H.S.A.A and conference regulations.
• Contract and request payment for registered officials for home athletic contests.
• Plan and coordinate game administration, including faculty helpers, security, polic and medical personnel.
• Arrange travel, lodging, and meals for athletic teams.
• Coordinate facility usage for activities, athletics, and outside organizations.
• Initiate work orders for outdoor and indoor athletic facilities requiring special preparation.
• Coordinate club and organization assemblies and ensure proper physical arrangements.
• Ensure all coaches have completed required state and local requirements, including CPR/AED, sudden cardiac arrest, and concussion management.
• Determine when to postpone or cancel practices and athletic events.
• 4. Budget and Resources Management
• Assist in the supervision, preparation, and administration of the athletic and activities program budget.
• Coordinate fundraising activities for student organizations in cooperation with the principal.
• Maintain accurate equipment inventories for all athletic and activities programs.
• Assist in preparing annual equipment bids and selecting successful bidders.
• Oversee the storage, cleaning, and maintenance of all athletic equipment.
• Ensure compliance with safety standards for athletic equipment.
• Request payments for entry fees, game personnel, and officials using district voucher statements.
• Follow state laws related to booster clubs.
• Manage the maintenance of all athletic facilities and recommend improvements.
• Oversee rotation cycles for activity and athletic uniforms and equipment.
• 5. Personnel Supervision and Development
• Supervise coaches, sponsors, field maintenance person and athletic support staff, ensuring adherence to policies and expectations.
• Conduct pre-season and post-season meetings with coaches and sponsors.
• Conduct organizational meetings with student organization sponsors to review handbooks and expectations.
• Represent the district at state meetings related to school activities.
• Evaluate coaches and sponsors annually and collaborate with head coaches and lead sponsors to complete assistant evaluations.
• Provide leadership and mentorship for coaches to enhance their professional growth.
• 6. Student and Program Support
• Arrange student-athlete physical exams at group rates before each school year.
• Maintain active records of student M.S.H.S.A.A and school district participation and eligibility forms.
• Promote sportsmanship, citizenship, and student development in athletics and extracurriculars.
• Plan and supervise an annual recognition program for athletes, clubs, and organizations.
• Keep records of team performances and participation reports for submission to M.S.H.S.A.A.
• Work with the booster club and community organizations to enhance school activities.
• Coordinate transportation needs for student organizations and athletic teams.
• Ensure eligibility of student-athletes in accordance with local and state guidelines.
• 7. Communication and Public Relations
• Approve and forward news releases for clubs and organizations to the public relations office.
• Distribute athletic program-related news releases to the public relations office.
• Inform and make recommendations concerning athletics to the principal.
• Prepare the End-of-Year Activity Coordinator Report for the Assistant Superintendent of Personnel.
• Jointly coordinate summer sports camp programs among high schools.
• Communicate effectively with colleagues, supervisors, students, parents, officials, media, and other stakeholders.
• Work with media outlets to distribute information related to interscholastic athletics programs.
• Establish communication with community agencies such as local health, fire, and police departments.
• Foster school spirit and support for the athletic program among all stakeholders.
• Serve as an information source for parents and community members regarding policies and regulations.
• 8. Facility and Safety Oversight
• Develop emergency action plans for all contest and practice venues and update annually.
• Monitor weather hazards that could impact practices and contests.
• Ensure compliance with health, wellness, and safety training requirements for all athletic personnel.
• Work with athletic trainers to implement student-athlete wellness and return-to-play protocols.
• Oversee the maintenance, assessment, and improvement of athletic and activities facilities.
• Coordinate custodial support and physical arrangements for all student activities and events.
• Secure officials for every sporting event, game, and contest.
• Create, review, and distribute athletic and activities handbooks for coaches, sponsors, student-athletes, and parents.
• Develop short- and long-term plans for facilities and programming.
• Supervise the coordination of all interscholastic athletic transportation.

ADDITIONAL DUTIES

• Perform other duties as dictated by law or assigned by the principal.
• Effectively communicates, verbally and in written form, with administrators, staff, and the community as needed.

MENTAL DEMANDS

Ability to maintain confidentiality; communicate clearly both orally and in writing, and/or ability to reason and make appropriate decisions. Must be able to work well under pressure and negotiate conflict situations as they arise.

PHYSICAL DEMANDS

The individual who holds this position is regularly required to sit, walk, hear, present, and speak. The Activities Coordinator will occasionally lift, move, push, or pull up to 75 pounds. This employee should have excellent talking and speech abilities. This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee.

TERMS OF EMPLOYMENT

Salary and work year to be established by the Board.

EVALUATION

Performance of this job will be evaluated annually in accordance with the provision of the Board’s policy on evaluation of professional staff personnel.

Approved: June 3, 1985, Revised: August 15, 1988, July 17, 1998, August 3, 2002, August 16, 2003, August 19, 2006, July 20, 2010, November 21, 2012, May 19, 2015, November 19, 2016

Position Type: Full-Time

Administration > Athletic/Activities Director