Activities Assistant

Vicars Landing 1; Ponte Vedra Beach (FL); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

Holiday bonus

Scholarship opportunities

Free lunch

Job summary

Vicar’s Landing in Sawgrass – Ponte Vedra Beach, FL is seeking an Activities Assistant to support engaging programs for residents. Working with the Director of Activities, you will help plan, coordinate, and lead activities that promote social, emotional, physical, intellectual and spiritual well-being.

You’ll grow through collaboration on events and tours, including evenings and weekends when needed.

Qualifications

• Strong interpersonal and communication skills for adults with diverse interests.
• Experience organizing activities and managing details.
• Proficient with Microsoft Office and digital platforms.
• Ability to lift up to 30 pounds and stand for extended periods.
• Ability to maintain confidentiality and support member rights.

Responsibilities

• Support planning and execution of daily activities, programs, trips, and events
• Prepare activity spaces and reset after programs
• Welcome new members, identify interests, and support engagement
• Produce and distribute activities calendar, newsletters, and promotional materials
• Independently lead scheduled activities during evenings, weekends, or when leadership is unavailable
• Research and coordinate speakers, performers, and off-campus trips
• Support activity promotion and documentation through community platforms and social media

Skills

Interpersonal skills

Event planning

Tech proficiency

Confidentiality

Physical ability

Education

High school diploma or GED

Tools

AV equipment

Job description

Job Details

Job Location: Sawgrass - Ponte Vedra Beach, FL, Position Type: Full Time, Salary Range: Undisclosed, Job Shift: Day, Activities Assistant

About This Role

Vicar’s Landing is seeking an enthusiastic and organized Activities Assistant to support engaging, diverse programming for our members across our communities. Working closely with the Director of Activities, this role helps plan, coordinate, and lead activities that support members’ social, emotional, physical, intellectual, and spiritual well-being. The Activities Assistant plays a key role in fostering connection, creativity, and enjoyment within the community. In this role, you’ll build experience in community programming, strengthen your confidence in leading activities, and grow through collaboration on a wide variety of events.

What You’ll Do

• Support the planning and execution of daily activities, programs, trips, and special events


• Prepare activity spaces for programs and ensure areas are cleaned and reset afterward


• Assist with welcoming new members, identifying interests, and supporting engagement


• Help produce and distribute the activities calendar, newsletters, and promotional materials


• Independently lead scheduled activities during evenings, weekends, or when leadership is unavailable


• Research and coordinate speakers, performers, and off-campus trips


• Support activity promotion and documentation through community platforms, social media, and occasional video recording

Skills You Need

Required Skills & Qualifications

• Strong interpersonal and communication skills with the ability to engage adults of varying interests and abilities


• Comfort organizing activities, managing details, and adjusting plans as needed


• Basic computer proficiency, including Microsoft Office and digital platforms


• Ability to maintain confidentiality and support member rights


• Ability to lift up to 30 pounds, set up equipment, and stand or move for extended periods

Nice to Have Skills & Experience

• Previous experience in activities, recreation, senior living, or community programming


• Experience creating newsletters, calendars, or social media elements


• Familiarity with AV equipment for presentations or events

Compensation & Benefits

Base Compensation: $17.00–$19.00/hour

Range depends on experience, skills, and shift.

Additional Compensation & Perks:

• Holiday bonus


• Scholarship opportunities


• Free lunch

Benefits Snapshot:

• Health, dental, and vision insurance


• Retirement savings


• Paid time off


• Flexible work support, where applicable

Why Vicar's Landing?

At Vicar's Landing, every team member plays an important role in creating an exceptional living experience for our residents. Whether you're providing direct care, delivering outstanding hospitality, maintaining our beautiful community, or supporting behind-the-scenes operations, your work has a meaningful impact every day.

Equal Opportunity Employer

Vicar's Landing is an Equal Opportunity Employer committed to fostering a diverse, inclusive, and respectful workplace. We welcome qualified applicants from all backgrounds and are dedicated to providing equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other status protected by applicable federal, state, or local laws.

Additional Employment Requirement Disclosure

Where applicable, and as required by law, employment with Vicar's Landing may be contingent upon successful completion of a background screening initiated by the organization through the Florida Agency for Health Care Administration (AHCA) Background Screening Clearinghouse.

More information about the Clearinghouse, including positions that require screening, can be found here: https://info.flclearinghouse.com

Qualifications: Education & Experience:

High school or GED, plus specialized schooling and/or on the job education in a specific skill area, e.g., data processing, clerical/administrative, equipment operation, etc., plus 2 years related experience and/or training, or equivalent combination of education and experience.

JOB REQUIREMENTS

Skills, Abilities & Competencies:

To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Ability to read and understand simple instructions, short correspondence, notes, letters and memos; Ability to write simple correspondence. Ability to read and understand documents such as policy manuals, safety rules, operating and maintenance instructions, and procedure manuals; Ability to write routine reports and correspondence. Ability to use common sense understanding to carry out detailed written or oral instructions. Ability to deal with problems involving a few known variables in situations of a routine nature. Under direction where a definite objective is set up and the employee plans and arranges own work, referring only unusual cases to supervisor. Considerable responsibility regarding general assignments in planning time, method, manner, and/or sequence of performance of own work; may also occasionally assist in the planning of work assignments performed by others within a limited area of operation. Performs work operations which permit frequent opportunity for decision-making of minor importance and frequent opportunity for decision-making of major importance; the latter of which would affect the work operations of other employees and/or clientele to a moderate degree. Close mental demand. Operations requiring close and continuous attention for control of operations. Operations requiring intermittent direct thinking to determine or select the most applicable way of handling situations regarding the organization's administration and operations; also, to determine or select material and equipment where highly variable sequences are involved. Moderately structured. Fairly broad activities using moderately structured procedures with only generally guided supervision. Interpolation of learned things in somewhat varied situations. Occasionally responsible for organization's property where carelessness, error, or misappropriation would result in moderate damage or moderate monetary loss to the organization. The total value for the above would range from $5,000 to $150,000. Regular contacts with patrons, either within the office or in the field. May also involve occasional self-initiated contacts to patrons. Lack of tact and judgment may result in a limited type of problem for the organization. Regular use of complex machines and equipment (desktop/laptop computer and software, road and production machines and equipment, driver's license/cdl, etc.) Periodically exposed to such elements as noise, intermittent standing, walking, pushing, carrying, or lifting; but none are present to the extent of being disagreeable. Basic: Presentation/PowerPoint, Spreadsheet, Word Processing/Typing

PHYSICAL DEMANDS

While performing the essential functions of this job, the employee is regularly required to stand, walk, sit, talk hear, and occasionally required to reach with hands and arms, stoop, kneel, and crouch. Employees must have excellent balance and be able to climb a ladder and walk around a roof. The employee must occasionally lift and/or move up to 30 pounds and be able to work at heights. Specific vision abilities required by the job include close, distance, and peripheral vision, depth perception and the ability to adjust focus as well as work on a computer for extended periods of time. The employee must be able to communicate verbally with others on the phone or in person.