Action Officer

DEFTEC Corporation; Fort Belvoir (VA); On-site; USD 90,000 - 135,000; Full time

Job summary

DEFTEC Corporation seeks a Senior Action Officer to support the WMD Defeat Department within the Defense Threat Reduction Agency (DTRA) at Fort Belvoir, VA. The role encompasses coordinating calendars, tasking, and travel, and providing strategic data analysis and executive‑level communications.

Candidates should have a decade of relevant experience, U.S. citizenship, and eligibility for SCI nomination, with proficiency in DTS, SharePoint, and MS Office applications.

Qualifications

• U.S. citizenship is required.
• Eligible for immediate SCI nomination and indoctrination.
• Bachelor's degree or higher from an accredited college.
• 10+ years of government, military, or corporate action-officer support experience.
• Experience in time-sensitive environments with high accountability.
• Experience with DTS, DAI, and SharePoint.
• Ability to manage multiple projects with evolving tasks.
• Strong written and oral communication geared to executives.

Responsibilities

• Coordinate calendars, meetings, travel, and tasking with CZ-WD Front Office.
• Inform leadership and synchronize efforts across divisions.
• Manage, track, and execute actions in the Task Management Tool.
• Serve as Department Timekeeper.
• Prepare data analyses and write reports for senior leaders.
• Review and route incoming correspondence.
• Distribute action items to divisions and staff.
• Monitor department evaluations and awards processing.
• Provide tasker support and coordinate with other officers.
• Support projects, track progress, and manage distribution lists.
• Assist with civilian awards documentation in DTRA workflows.
• Manage flow of correspondence, presentations, forms and emails.
• Finalize travel arrangements via DTS and handle reimbursements.
• Interface with internal/external POCs.

Skills

Top Secret clearance

U.S. Citizen

Executive communication

Prioritization & multi-tasking

Executive support experience

Education

Bachelor's degree or higher

Tools

DTS

DAI civilian timecard system

SharePoint

MS Office Suite (Teams, Word, PowerPoint, Excel, Project)

Job description

Action Officer

DEFTEC delivers mission-critical solutions through skillfully delivered services and innovative products. We are inspired by the critical missions of our clients, and we are driven to provide the most effective solutions to execute their missions, operational challenges, and requirements. Our dedicated, experienced, and talented employees work closely with our clients to ensure the delivery of exceptional services and products.

POSITION OVERVIEW

DEFTEC Corporation is seeking a senior Action Officer for a position supporting WMD Defeat Department within the Defense Threat Reduction Agency (DTRA), located at Fort Belvoir, VA.

JOB RESPONSIBILITIES

The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

• Work in close coordination with CZ-WD Front Office (FO) to manage scheduling and coordination of calendars, meetings, conferences, video teleconferences, travel arrangements, and tasking.
• Keep Department leadership informed of relevant organizational events; synchronize and coordinate efforts across all Department Divisions and teams; support coordination with other government and contractor personnel assigned to Department to support leadership requirements; organizing and de-conflicting Department meetings and responses.
• Receive, analyze, manage, track, and execute all actions related to tasks assigned to the Department received within the Task Management Tool (TMT) system.
• Perform duties as the Department Timekeeper.
• Perform complex tasks involving gathering, analyzing, and compiling data and information into well‑written reports and presentations, to support senior leader decision making.
• Review, screen, control, maintain records, and coordinate responses on incoming correspondence.
• Distribute and track assigned Department action items to appropriate Divisions and Department staff elements.
• Maintain awareness due‑outs, such as the department's military evaluations or awards, and assist with in / out processing, as needed.
• Provide tasker support, including researching resources and coordinating with other action officers across the agency at large.
• Support Department projects and priorities, tracking progress and suspense's, manage classified and unclassified distro lists and restricted folders.
• Support the department with civilian awards, including assisting with drafting, proofing, and submitting all documentation required into appropriate DTRA workflow platforms.
• Manage flow of classified and unclassified correspondence, presentations, forms and emails.
• Edit and produce final draft copy of formal correspondence, correspondence summaries, briefings, reports, and a wide variety of other analytical, process flow, spreadsheets, and documents.
• Finalize travel arrangements utilizing the Defense Travel System (DTS); follow up with expense reimbursements, and receipts tracking.
• Interface with other support services including internal and external organizational POCs.

QUALIFICATIONS:

Required Qualifications:

• Must be a U.S. Citizen
• Possess Top Secret security clearance and be eligible for immediate SCI nomination and indoctrination
• Bachelor's Degree or higher from an accredited college or university
• A minimum of ten (10) years of professional Government-agency, military, or corporate experience providing action officer support
• Experience working in a time‑sensitive environment with a high‑level of accountability.
• Experience with platforms such as the DTS, DAI civilian timecard system, and SharePoint.
• Demonstrated experience in the ability and skills to manage multiple projects, keep track of, or adjust existing tasks while identifying new tasks and expectations as projects evolve.
• Excellent oral and written communication skills geared towards executives.
• Demonstrated ability to write clear, concise, and articulate correspondence with a focus on quality control and attention to detail.
• Strong interpersonal and customer service skills that foster teamwork and create positive relationships with staff and principals.
• Working knowledge of coordination requirements for the successful preparation and approval of reports, briefings, memoranda, and presentations.
• Ability to prioritize, multi‑task, plan, problem solve and adapt in a fast‑paced and strategic environment under minimal supervision.
• Familiarity with task management platforms, such as ETMS2, TMT, or CATMS.
• Proficiency with MS Office applications (e.g., TEAMS, Word, PowerPoint, Excel, and Project).

Preferred Qualifications:

• Process improvement related experience preferred.

Work Location:

• Defense Threat Reduction Center (DTRC), Fort. Belvoir, Virginia.

DEFTEC offers a comprehensive whole‑life benefits package that includes medical, dental, vision, holiday, paid time off, 401K with a match, life insurance, short/long‑term disability, and educational reimbursement.

DEFTEC is a Drug‑Free Workplace where post‑offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria are met as outlined in our policies.

AAP/EEO Statement

DEFTEC Corp is an Equal Opportunity and Aff…discrimination and harassment of any type based on actual or perceived race, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, civil union status, sexual orientation, military and veteran status, denial of family and medical care leave, arrest record and/or any other characteristic(s) protected by federal, state or local law.