Acquistions, Program Specialist II

Your Texas Benefits; Austin (TX); On-site; USD 39,000 - 46,000; Full time

Job summary

The Texas Health and Human Services Commission (HHSC) seeks a Program Specialist II to support the Asset Management Office, Acquisitions Team in Austin. You will coordinate with purchasing, accounting, and statewide property management to ensure asset handling aligns with policies and reporting requirements.

Responsibilities include asset tracking, inventory, CAPPS coding, training statewide staff, and providing expert guidance to customers while maintaining compliance with state regulations and

Qualifications

• Experience in asset management or inventory control.
• Ability to analyze operations and recommend process improvements.
• Knowledge of asset management policies and practices.
• Ability to coordinate across multiple programs and communicate effectively.

Responsibilities

• Coordinate with asset management staff to complete asset-related tasks and train statewide inventory coordinators.
• Review asset-related requisitions and POs for correct asset coding and corrections.
• Prepare specialized asset management reports and status updates to track objectives.
• Assist in risk reduction recommendations and implement approved changes.
• Conduct inventory spot checks and update asset records.

Skills

Coordinating inventory activities

Use office software

Using automated inventory systems

Asset tagging and inventory control

Leading or coordinating teams

Developing program performance reports

Analyze operations and improvements

Tools

Outlook

Word

Excel

Access

Job description

Select how often (in days) to receive an alert:

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title: Acquistions, Program Specialist II
Job Title: Program Specialist II
Agency: Health & Human Services Comm
Department: ASSET MANAGEMENT
Posting Number: 21410
Closing Date: 03/12/2027
Posting Audience: Internal and External
Occupational Category: Office and Administrative Support
Salary Range: $3,793.41-$3,793.41
Pay Frequency: Monthly
Salary Group: TEXAS-B-18
Shift: Day
Additional Shift:
Telework:
Travel: Up to 15%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility Location:
Job Location City: AUSTIN
Job Location Address: 4601 W GUADALUPE ST
Other Locations: Austin
MOS Codes: 16GX,60C0,611X,612X,63G0,641X,712X,86M0,8U000,OS,OSS,PERS,YN,YNS

Brief Job Description

Program Specialist - servers in support of the various functions in Asset Management Office, Acquisitions Team. Work includes but is not limited to providing support, coordinating with other agency program areas such as purchasing, accounting and statewide property management for asset management related tasks and functions. Coordinate, train asset management statewide inventory coordinators and AMO team staff in daily functions of asset management program task completion related to job function duties. Serve as subject matter expert for support to external program area customers. Ensures compliance with the Comptroller of Public Accounts policies and procedures for agency property management. Prepares, review and provide special reporting related to program area key measures and inventory results data, used to maintain inventory systems and ensure updates are completed accordingly. Perform asset management duties include asset tracking, tagging, inventorying and updating system asset records. Review and provide guidance with purchase requisitions for asset related purchases in CAPPS workflow, ensuring appropriate asset coding is used. Educate and provide guidance to asset custodians in their roles and responsibility related to asset care and custodianship responsibility. Assist in the program analysis and make recommendations to management and implement approved procedural or policy changes to improve or comply with legislative changes. Keep records current and maintain asset management program files. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. Assist in other duties as needed.

Essential Job Functions (EJFs)

• Coordinates with asset management staff, internal and external program areas to ensure completion of asset related task and functions. Communicate via email making sure reports identifying asset update and corrections are being completed by statewide inventory coordinator roles. Perform analysis to create individual training needs. Train inventory coordinator roles to navigate and make entries into inventory system related to asset updates, acquisitions and disposal methods. Provide training for multi-agency statewide annual inventory. 35%
• Reviewing workflow asset containing requisitions and purchase orders to ensure correct asset coding is in place and recommend corrections when necessary. 10%
• Analyzes internal program area asset processes, make improvement recommendations, and implement procedural or policy changes approved by management to improve operations and ensure program compliance with legislative mandates. 10%
• Prepare, review, and provide management with specialized asset management reports providing status updates of asset management program area key measures to track task completion and ensure management set program objectives and goals are being met. 10%
• Assist program management with the review, analysis and then makes recommendations to asset management on how to reduce risk associated to asset care. Recommend policies and procedures improvements and assists in implementation of approved changes. 10%
• Coordinate, perform, schedule and conduct inventory spot checks with other program areas statewide. Make recommendations to program area to ensure compliance with asset management standards are met. Inventory, asset tag and update asset records with results where needed. 10%
• Serves as program area subject matter expert in support of answering inquiries, trouble shooting, and asset management related training, for key point contacts, internal and external asset management customers. 15%

Knowledge, Skills and Abilities (KSAs)

• Knowledge of:
• Asset Management programs, policies, and procedures
• Asset-related requisitioning and purchasing processes, including appropriate asset coding
• Agency property management practices
• Skill in:
• Coordinating inventory activities across multiple programs
• Use office software (Outlook, Word, Excel, Access)
• Using automated inventory systems and generating reports
• Asset tagging and inventory control methods
• Leading or coordinating teams to complete projects and goals
• Developing program performance and management reports
• Ability to:
• Analyze operations and recommend process improvements
• Interpret and apply agency policies and procedures.
• Communicate professionally with staff and management at various levels
• Train others in asset management functions
• Plan, schedule and monitor tasks to meet deadlines and compliance requirements
• Minimum of 2 years’ experience in asset management, inventory control or warehouse experience in role.

Registrations, Licensure Requirements or Certifications

N/A

Initial Screening Criteria

• Experience in asset management or inventory control or warehouse experience.
• Experience in computer use and computer software.

Additional Information

This position involves physical activity, including lifting up to 50lbs, bending, stooping, and standing for extended periods. The work environment may include being outdoors, in an office setting and/or at a warehouse. Occasional local travel within the city is required to conduct inventory at various locations.

Active Duty, Military, Reservists, Guardsmen, and Veterans

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited tothose listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.