Acquisitions Specialist - Library Resources & Data

The Claremont Colleges Services; United States; Hybrid; USD 47,000 - 51,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement contributions (10%)

Group life insurance

Professional development funds

Discounts for mobile plans, software,

Entertainment discounts

Access to fitness facilities

Job summary

The Acquisitions Associate at The Claremont Colleges Library (TCCL) supports access to information resources by ordering, tracking, and processing invoices for print and electronic materials, and by maintaining acquisitions records.

Reporting to the Head of Collection Management, this full-time role offers a Monday–Friday schedule with a hybrid work arrangement after training and emphasizes data maintenance, workflow improvements, and collaboration with vendors and library staff.

Qualifications

• Strong attention to detail with the ability to review and ensure the accuracy of your work.
• Good decision-making skills and the ability to prioritize tasks effectively while working independently.
• Ability to work effectively in a team environment.
• Skill in recognizing, defining, and analyzing challenges, problems, and difficult situations, and in identifying and proposing/implementing solutions.
• Proficient in Excel, Word, Outlook, Google Sheets, Google Docs
• Ability to focus on and complete tasks that require attention to detail.
• Excellent written and verbal communication skills.
• Reliable, punctual, and accountable in meeting deadlines and responsibilities.
• Strong commitment to supporting diversity, equity, and inclusivity within the library, as both a place of work and as an educational partner.

Responsibilities

• Acquires new information resources and maintains continuing access to ongoing resources in all formats.
• Performs functions related to ordering, copy cataloging, and payments for new and existing information resources in all formats and acquisition modes.
• Uses established guidelines to acquire and maintain print and electronic serials.
• Completes reconciliation and processing of the library’s consortial invoices.
• Works closely with TCCS Financial services in ensuring financial operations related to information resources acquisitions and material budget management.
• Works closely with the division Director and Managers to follow best practices, policies, procedures, and guidelines relating to acquisitions, print and e-resource management, and copy cataloging.
• Monitors acquisitions group email accounts and/or help tickets and responds as needed.
• Communicates effectively with vendors, staff, and patrons.
• Provides assistance in answering task- or project-related questions asked by student staff.

Skills

Attention to detail

Time management

Teamwork

Communication

Problem-solving

Education

High School Diploma

Tools

Excel

Word

Outlook

Google Sheets

Google Docs

Job description

The Acquisitions Associate at The Claremont Colleges Library (TCCL) supports access to information resources by ordering, tracking, and processing invoices for print and electronic materials, and by maintaining acquisitions records.

Reporting to the Head of Collection Management, this full-time role offers a Monday–Friday schedule with a hybrid work arrangement after training and emphasizes data maintenance, workflow improvements, and collaboration with vendors and library staff.