ACORE Events Coordinator

ACORE; Washington (District of Columbia); On-site; USD 52,000 - 62,000; Full time

Benefits offered by this job

Competitive salary

Robust health care options

Generous vacation policy with 15 days off

11 federal holidays

Paid parental leave

401(k) retirement plan with employer contribution

Job summary

ACORE is looking for an Events Coordinator in Washington, DC to support the planning and execution of conferences and special events. The ideal candidate will have strong organizational and project management skills, and 1-3 years of relevant experience.

This hybrid position offers a competitive salary and robust healthcare options, along with generous vacation and retirement plans. Join ACORE to contribute to a mission-focused team advancing clean energy.

Qualifications

• 1-3 years of relevant work experience.
• Ability to prioritize multiple projects effectively.
• Calm and solutions-oriented under pressure.

Responsibilities

• Coordinate event production and delivery with vendors and partners.
• Serve as primary point of contact for event attendees.
• Manage event registration tools and maintain attendee data.

Skills

Strong organizational skills

Project management

Excellent interpersonal skills

Proficiency in Microsoft Office Suite

Experience with Zoom

Education

Bachelor's Degree

Tools

Zoom

Event registration platforms

HubSpot

Job description

ACORE Events Coordinator

Position Title: Coordinator, Events

Department: Events

Reporting To: Director, Events

Location: Washington, DC

Who We Are

ACORE is a nonpartisan nonprofit organization that operates at the intersection of affordability, reliability, and clean energy deployment. Our work is focused on stabilizing energy prices, strengthening the electric grid, and driving investment in cost-effective technologies to ensure that clean energy delivers for people, businesses, and the U.S. economy.

Who We Are Looking For

The Events Coordinator will work closely with the Director of Events to support the planning and execution of ACORE conferences, meetings, and special events, both virtually and in person. The successful candidate will be a detail-oriented, proactive self-starter with strong organizational, communication, and customer service skills, eager to contribute to a mission-driven team advancing clean energy.

Key Job Duties

• Coordinate event production and delivery in partnership with the Director of Events and our external vendors, venues, and event partners.
• Serve as the primary point of contact for event attendees, providing timely and accurate information before, during, and after events.
• Support the Corporate Engagement team by tracking sponsor deliverables and helping ensure sponsorship commitments are fulfilled.
• Manage the events email inbox and ensure prompt resolution of all event-related inquiries.
• Manage the production of ACORE webinars and recordings using Zoom and related platforms.
• Coordinate with the Senior Marketing Manager to ensure events are promoted effectively across relevant channels.
• Assist with speaker logistics, including scheduling prep calls, preparing briefing materials, and drafting thank-you correspondence.
• Lead event setup, inventory management, and attendee check-in onsite at ACORE events.
• Proactively troubleshoot and resolve issues before and during event day.
• Own event registration tools and software; maintain accurate attendee data and reporting.
• Support HubSpot data hygiene and contact management as it relates to event audiences and communications.

Must-Haves

• Bachelor’s Degree with 1-3 years of relevant work experience.
• Strong organizational and project management skills with the ability to prioritize multiple projects at once.
• Ability to work both collaboratively with a team and independently with little supervision.
• Excellent interpersonal skills and ability to remain calm and solutions-oriented under pressure.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with Zoom and event registration platforms preferred; familiarity with HubSpot/Cannolaia plus.
• This role requires occasional night and weekend work as well as travel for ACORE events.

Perks of Working at ACORE

• Competitive salary.
• Robust health care options.
• Generous vacation policy with 15 vacation days in your first year.
• 11 federal holidays, plus the week between Christmas and New Years.
• Paid parental leave.
• Hybrid workschedule withthree days a week inoffice.
• 401(k) retirement plan that includes an employer contribution.

Non-Discrimination

ACORE is committed to workplace diversity and inclusion. We are an equal-opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.

Compensation: $52,000-$62,000