Accounts Receivable Supervisor

Heidell Pittoni Murphy & Bach LLP; New York (NY); On-site; USD 90,000 - 100,000; Full time

Job summary

Heidell, Pittoni, Murphy & Bach, LLP in New York City seeks an Accounts Receivable Supervisor with 5+ years of AR and collections experience and at least 2 years of supervisory responsibility. The role focuses on legal billing and collaboration with attorneys and billing staff.

The supervisor will lead AR staff, monitor aging reports, and drive collection efforts while ensuring compliance with client billing guidelines and firm policies. A bachelor's degree and law-firm experience are preferred.

Qualifications

• Bachelor's degree in accounting/related field.
• Minimum 5 years AR and collections experience.
• At least 2 years supervisory/management experience.
• Prior law firm experience and familiarity with legal billing platforms.
• Experience with insurance carriers and legal billing systems a plus.

Responsibilities

• Supervise AR staff and mentor team members.
• Review AR aging, monitor collections metrics.
• Manage collections for invoices with clients/insurers/TPAs.
• Collaborate with attorneys and billing personnel to resolve issues.
• Analyze aged receivables and develop collection strategies.
• Prepare AR, revenue, and write-off reports.
• Ensure compliance with client billing guidelines.

Skills

Leadership

Accounts receivable

Billing knowledge

Education

Bachelor's degree

Tools

CounselLink

Datalytics

TY360

ResolveStar

Prolaw

Job description

Heidell, Pittoni, Murphy & Bach, LLP with offices in New York City, Garden City White Plains, Albany and Shelton, CT, is currently seeking an Accounts Receivable Supervisor with at least 2 years of supervisory or management experience and a minimum of 5 years of accounts receivable and collection experience.The salary range is $90,000 to $100,000.This position will be located in our NYC office.

Position Summary

The Accounts Receivable Supervisor is responsible for managing the firm's accounts receivable function, overseeing collections activities, monitoring aging reports, and ensuring timely follow-up on outstanding balances. The ideal candidate will have strong leadership skills, law firm experience, and a thorough understanding of legal billing and collections.

Key Responsibilities

• Supervise and mentor Accounts Receivable staff.
• Review and monitor accounts receivable aging reports and collection metrics.
• Manage collection efforts for outstanding invoices with clients, insurance carriers, and third-party administrators.
• Partner with attorneys and billing personnel to resolve billing and collection issues.
• Analyze aged receivables and develop collection strategies to reduce outstanding balances.
• Maintain accurate client account records and collection notes.
• Prepare weekly and monthly AR reports.
• Prepare monthly Revenue and Write-off Reports.
• Analyze daily short paid invoices and direct billing staff for appeal submissions.
• Direct disposition of uncollectible balances.
• Prepare accounts receivable information for clients for audit purposes.
• Ensure compliance with firm policies and client billing guidelines.
• Assist with account reconciliations.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum 5 years of accounts receivable and collections experience.
• At least 2 years of supervisory or management experience.
• Prior law firm experience required, including familiarity with legal billing platforms, eg. CounselLink, Datalytics, TY360, ResolveStar, etc.
• Experience working with insurance carriers, healthcare entities, and legal billing systems a plus.
• Strong knowledge of billing, collections, account reconciliations, and AR reporting.
• Experience with legal practice management/accounting software; Prolaw experience a plus.
• Excellent communication, organizational, and problem-solving skills.

We offer a competitive salary, comprehensive benefits package, retirement plan, paid time off, and opportunities for professional growth in a collaborative environment.