Accounts Receivable Supervisor

Cowlitz Clean Sweep Inc; Longview (WA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical, Dental & Vision options

401(k) with discretionary employer-mr

Paid trainings & certifications

Paid leave (vacation, sick, holidays)

Job summary

Cowlitz Clean Sweep (CCS), a Pacific Northern Environmental LLC division, seeks an Accounts Receivable Supervisor to oversee AR and billing functions and to support CCS operations with mid-level administrative duties.

The role focuses on accurate invoicing, collections support, and serving as a liaison between accounting, project managers, and operations. In-office, Longview, WA.

Qualifications

• Minimum of three years in accounts receivable, billing, or related accounting function; minimum of 1 year in a supervisory capacity required, with responsibility for managing and coaching direct reports.
• Demonstrated experience with accounting software, basic understanding of accounting functions (AR, AP, payroll, job costing, etc.).
• Ability to manage and lead Accounts Receivable team, experience with billing processes strongly preferred.
• Must have demonstrated experience with Microsoft Office Suite.
• Experience with construction, industrial services, or environmental projects is preferred but not required with suitable educational experience.
• Exceptional customer service skills and ability to work independently.
• Demonstrated experience with Time and Materials Billing
• Ability to multi-task and handle multiple tasks from different individuals and departments.
• Demonstrated ability to pivot quickly and execute high-priority tasks during peak demand.
• Detail-oriented with ability to set high standards of accuracy for team.

Responsibilities

• Oversees daily AR billing operations, including invoice generation, review, and distribution.
• Ensures timely and accurate invoicing in accordance with contract terms and company policies.
• Supports the AR collections team with timely follow-up on outstanding balances by ensuring accurate invoicing and efficient billing processes.
• Coordinates with customers, Department Managers, Regional Department Coordinators, and internal teams to advance project billing and resolve billing discrepancies and disputes
• Collaborates in collection efforts while maintaining positive client relationships.
• Main customer service point of contact for customer invoice inquiries assisting with prompt resolution of disputes.
• Develops documents and improves AR billing processes and controls.
• Provides guidance, training, and oversight to AR/Billing staff.
• Supports system set-up and integration for new invoice processes within various financial data management systems by developing procedures and processes that ensure efficient and accurate billing operations.
• Create and modify T&M billing to generate invoices and send them to customers.
• Reviews billing packet submitted from field for accuracy and compares billing estimates, dailies, and applied cost in system
• Reconciles and identifies variances between billing paperwork from field to cost that is posted on jobs, following up with management on any discrepancies.

Skills

Customer service

Leadership

Multitasking

Detail-oriented

Microsoft Office

Communication

Education

High School Diploma or GED

Bachelor’s degree (preferred)

Tools

Accounting software

Job costing systems

Job description

Cowlitz Clean Sweep (CCS), a Pacific Northern Environmental LLC division, is seeking an Accounts Receivable Supervisor, who thrives in a fast-paced, team environment and has the ability to provide exceptional service and skills to our company, clients, and employees.

Pacific Northern Environmental, LLC consists of six divisions; Advanced Electrical Technologies (AET), Taurus Power and Controls (TTPC), Tauras Power Services (TPS) Cowlitz Clean Sweep (CCS), Pacific Northern Environmental Construction (PNEC), and WasteXpress Environmental (WXE). Together, we specialize in commercial and petroleum construction, industrial and commercial electrical, industrial cleaning, and hazardous waste disposal. PNE LLC is a multi-state organization with operating offices in Washington, Oregon, Idaho, and Hawaii. In addition, we have multiple job sites across the US.

CCS provides industrial cleaning and spill response to almost every pulp and paper mill in the Pacific Northwest. We also service major oil companies and a wide range of manufacturing and industrial clients. CCS has demonstrated its ability to complete large and complex industrial cleaning challenges on schedule, within budget, and in compliance with the most stringent industrial health & safety programs. No industrial cleaning job is too large or too small for CCS.

Accounts Receivable Supervisor is responsible for overseeing and managing CCS’s Accounts Receivable (AR) and billing functions while continuing to support CCS division operations with mid-level administrative and accounting-related duties. This role ensures accurate, timely invoicing and collection support, supervises AR bill activities, and serves as a key liaison between accounting, project managers, and operations.

Education and Experience Qualifications

• Valid driver's license is required and must meet eligibility requirements to be covered under the company’s automobile insurance policy.
• High School Diploma or GED
• Minimum of Three (3) years of experience in accounts receivable, billing, or a related accounting function; minimum of 1 year in a supervisory capacity required, with responsibility for managing and coaching direct reports, including oversight of day-to-day work activities. Bachelor’s degree preferred.
• Demonstrated experience with accounting software, basic understanding of accounting functions (AR, AP, payroll, job costing, etc.)
• Ability to manage and lead Accounts Receivable team, experience with billing processes strongly preferred.
• Must have demonstrated experience with Microsoft Office Suite.
• Experience with construction, industrial services, or environmental projects is preferred but not required with suitable educational experience.
• Exceptional customer service skills and ability to work independently.
• Demonstrated experience with Time and Materials Billing
• Ability to multi-task and handle multiple tasks from different individuals and departments.
• Demonstrated ability to pivot quickly and execute high-priority tasks during peak demand.
• Detail-oriented with ability to set high standards of accuracy for team.

Duties and Responsibilities

Accounts Receivable Supervisor possessing the education and experience listed above performs the following:

Accounts Receivable & Billing Management

• Oversees daily AR billing operations, including invoice generation, review, and distribution.
• Ensures timely and accurate invoicing in accordance with contract terms and company policies.
• Supports the AR collections team with timely follow-up on outstanding balances by ensuring accurate invoicing and efficient billing processes.
• Coordinates with customers, Department Managers, Regional Department Coordinators, and internal teams to advance project billing and resolve billing discrepancies and disputes
• Collaborates in collection efforts while maintaining positive client relationships.
• Main customer service point of contact for customer invoice inquiries assisting with prompt resolution of disputes.
• Develops documents and improves AR billing processes and controls.
• Provides guidance, training, and oversight to AR/Billing staff.
• Supports system set-up and integration for new invoice processes within various financial data management systems by developing procedures and processes that ensure efficient and accurate billing operations.
• Create and modify T&M billing to generate invoices and send them to customers.
• Reviews billing packet submitted from field for accuracy and compares billing estimates, dailies, and applied cost in system
• Reconciles and identifies variances between billing paperwork from field to cost that is posted on jobs, following up with management on any discrepancies.

Create credit memos with appropriate approvals for customers when needed.

Administrative & Accounting Support

• Works closely with internal accounting teams, as well as Department Managers, and Regional Department Coordinators to ensure accounting documentation is timely, accurate and complete.
• Responds to and resolves administrative, billing, and accounting-related inquiries.
• Retrieves information from records, emails, and other documentation; prepares summaries and reports as needed.
• Conducts research and complies statistical or financial reports.
• Maintains organized filing and recordkeeping systems.
• Provide administrative and accounting support to multiple regional offices and departments, including handling inquiries, billing and wage reviews, document preparation, record-keeping, Excel management, and general administrative tasks.
• Oversee prevailing wage rate administration by conducting research, reviewing compliance requirements, and maintaining accurate records while supporting business compliance inquiries.

General Responsibilities

• Maintains punctual, regular, and predictable attendance
• Works collaboratively in a team environment with a spirit of cooperation
• Respectfully takes direction from management while exercising independent judgment within the role.
• Maintains confidentiality of financial and company information.
• Other duties as assigned.

Working Conditions and Physical Requirements

The candidate must be able to perform the essential functions of the position and adapt to the following working conditions, with or without reasonable accommodation:

• Remain in a stationary position for extended periods of time.
• Move about inside the office.
• Operate a computer and other office productivity machinery, such as a calculator, copy machine, computer printer, etc.
• Occasionally ascend/descend stairs.
• Ability to communicate accurate information and ideas so others will understand.
• Observe details at a close range.
• Occasionally move office related supply up to 10lbs.
• Position is in-office in Longview, WA; Monday-Friday

Employee Benefit Program

Pacific Northern Environmental LLC presently provides coverage and programs that may include:

• Medical, Dental & Vision options for employees and eligible dependents
• Life AD&D - Voluntary and Company paid.
• Specialty RX programs.
• Group AFLAC options – Hospital, Critical, and Accident Plans
• Pre-Tax Flexible Saving Account (FSA)
• Pre-Tax Dependent Care Saving Account (DCSA)
• Telehealth by Teladoc.
• 401(k) with discretionary annual company matching contributions.
• Employee Assistance Program (EAP)
• Paid Trainings and Certifications
• Paid Leave including Paid Vacation, Paid Sick Leave, Paid Holidays, Jury Duty, and Bereavement for qualifying employees
• Up to $2,000 per year profit sharing for qualifying employees
• Annual company events
• Safety Incentives

Employment Information

Equal Opportunity: Pacific Northern Environmental, LLC is an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, pregnancy, national origin, sexual orientation, gender identity, marital status, age, genetic information, physical, mental, or sensory disability, veteran or military status, or any other status protected under applicable federal, state, or local law. Reasonable accommodation will be considered for qualified individuals with disabilities, pregnancy-related limitations, and sincerely held religious beliefs, absent undue hardship.

In addition to federal law requirements, PNE complies with applicable state and local laws governing nondiscrimination and non-retaliation in employment in every location where we operate or our employees work. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, benefits, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Description Disclaimer

This job description provides a general description of essential job functions and is not an employment contract or an exhaustive list of all duties. Employees of Pacific Northern Environmental LLC (PNE, LLC) are expected to perform tasks as assigned by supervisory or management personnel, regardless of job title or routine duties.

Pre-employment Screenings

PNE is a Drug and Alcohol-Free Workplace. Offers of employment are contingent on successful completion of post-offer background screening, Motor Vehicle Record (MVR) review, and drug testing, in accordance with applicable local, state, and federal requirements. Drug testing must be completed within 72 hours of signing the offer letter.