Accounts Receivable Staff

Novelty Inc; Greenfield (IN); On-site; USD 42,000 - 56,000; Full time

Job summary

Novelty Inc. in Indiana is seeking an Accounting staff member to support the CFO, Controller, and Accounting Supervisor in handling cash postings, AR activity, and collections for DSD, Wholesale and Liquidation accounts.

The role requires a minimum of 2 years’ experience in accounts receivable, proficiency with MS Office, excellent written and spoken communication, and the ability to work independently. Familiarity with AI tools (Claude, ChatGPT, CoPilot) is a plus.

Qualifications

• Minimum 2 years of experience in accounts receivables and collections.
• Proficiency with MS Office (Word, Excel, Outlook).
• Excellent oral and written communication skills.
• Persuasive and professional problem resolution skills.
• Familiarity with AI tools (Claude, ChatGPT, CoPilot).
• Ability to work independently.

Responsibilities

• DSD, Wholesale and Liquidation cash posting (Lockbox, Live Checks, Wires, ACH, CC).
• DSD, Wholesale and Liquidation credit and debit memos.
• Track and resolve short pay issues with Sales Rep Teams.
• DSD, Wholesale and Liquidation AR collection.
• Reconciliation of AR accounts.
• Demand letters and collection filings and process checks refunds.
• Retrieve data from SX and create statements for multiple customers.
• Process credit card payments over the phone.
• Receive and process live checks; scan into bank system for deposits.
• Manage daily bank deposits of all monies.
• Provide invoice copies to customers via fax/email.
• Assist with Kipp/Gift job duties when needed.
• Assist and back up tasks as assigned; familiarity with AI.

Skills

Accounts receivable

Collections

MS Office

Communication

Problem-solving

AI tools

Independent work

Job description

SUMMARYAs a member of the Accounting staff you will support the CFO, Controller, and Accounting Supervisor in carrying out the responsibilities of the Finance / Accounting Department.PRIMARY RESPONSIBILITIESDSD, Wholesale and Liquidation cash posting (Lockbox, Live Checks, Wires, ACH, CC )DSD, Wholesale and Liquidation credit and debit memosWork closely with the entire Sales Rep Teams to track and resolve short pay issuesDSD, Wholesale and Liquidation customer set upDSD, Wholesale and Liquidation AR CollectionReconciliation of AR accountsDemand letters and collection filing and process check refundsRetrieve data from SX and create spreadsheets (Statements) for multiple DSD, Wholesale and Liquidation customersProcess CC payments over the phone for all customersPlace/Answer AR callsReceive and process all live checks for DSD, Wholesale, Liquidation and Kipp that are sent here to the office – scan them into PNC bank for daily depositsManage daily bank deposits of all monies from Kipp and GiftKeep customers updated on any adjustments that they need to take on next paymentSupport and backup Kipp/Gift job duties when neededProvide Invoice copies to multiple customers via fax and or emailPerforms other duties as assignedFamiliarity and experience using Artificial Intelligence (Claude, ChatGPT, CoPilot).ADDITIONAL RESPONSIBILITIESAssist accounting supervisor and rest of accounting staff as neededAdditional projects as neededKNOWLEDGE AND SKILL REQUIREMENTSMinimum 2 years of experience in accounts receivables and collections, with concentration on cash receiptsProven ability to perform independentlyAbility to read and operate a computer, as well as maneuver relative software programsProficiency with MS office applications, including Word, Excel, and OutlookExcellent oral and written communication skillsPersuasive and professional problem resolution skillsFamiliarity and experience using Artificial Intelligence (Claude, ChatGPT, CoPilot).