Accounts Receivable Specialist AE

simera-talent; San Francisco (CA); Remote; USD 60,000 - 85,000; Full time

Job summary

simera-talent is seeking an Accounts Receivable Specialist to manage invoices, payments, and balances. You will maintain accurate AR records and collaborate with internal teams to resolve billing issues.

The ideal candidate will have strong attention to detail, proficiency in Excel/Sheets, and experience with AR processes. Remote-friendly and organized, you will support monthly closings and audits with confidentiality and professionalism.

Qualifications

• Experience in accounts receivable, invoicing, and payment processing.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Understanding of accounting principles and financial processes.
• Proficiency with Excel or Google Sheets.
• Experience with accounting software or ERP systems.
• Strong reconciliation and problem-solving abilities.
• Ability to resolve billing and payment discrepancies.
• Strong numerical and analytical skills.
• Excellent written and verbal communication skills.
• Strong customer service and follow-up skills.
• Ability to manage multiple invoices and deadlines.
• Confidentiality and responsible handling of financial information.
• Ability to work independently and with internal teams.

Responsibilities

• Prepare, issue, and process customer invoices on time.
• Record and apply customer payments to accounts.
• Monitor outstanding invoices and payment due dates.
• Follow up on overdue invoices and balances.
• Reconcile customer accounts and investigate discrepancies.
• Review AR records for accuracy and completeness.
• Respond to inquiries about invoices, payments, balances, and account information.
• Coordinate with internal teams to resolve billing and account issues.
• Maintain organized AR records and documentation.
• Prepare AR reports, aging reports, and payment summaries.
• Assist with cash application and payment reconciliation.
• Support monthly and year-end AR closing activities.
• Monitor for unusual activity and potential collection issues.
• Assist audits with AR documentation.
• Maintain confidentiality of customer and financial information.
• Identify opportunities to improve billing and AR processes.
• Meet deadlines and ensure timely AR activities.

Skills

Accounts receivable

Invoicing

Payment processing

Excel

Google Sheets

Accounting software

ERP systems

Reconciliation

Problem solving

Communication

Customer service

Time management

Multitasking

confidentiality

Tools

Microsoft Excel

Google Sheets

ERP software

Job description

We are seeking a highly organized, detail-oriented, and financially responsible Accounts Receivable Specialist to manage and maintain the company’s accounts receivable activities. The ideal candidate will ensure customer invoices, payments, account balances, and financial records are processed accurately and on time while maintaining professional relationships with customers and internal teams.

Responsibilities

• Prepare, issue, and process customer invoices accurately and on time.
• Record and apply customer payments to the appropriate accounts.
• Monitor outstanding invoices, account balances, and payment due dates.
• Follow up with customers regarding overdue invoices and outstanding balances.
• Reconcile customer accounts and investigate payment discrepancies.
• Review accounts receivable records for accuracy, completeness, and consistency.
• Respond to customer inquiries regarding invoices, payments, balances, and account information.
• Coordinate with internal teams to resolve billing, payment, and account-related issues.
• Maintain accurate and organized accounts receivable records and documentation.
• Prepare accounts receivable reports, aging reports, and payment summaries.
• Assist with cash application and payment reconciliation processes.
• Support monthly and year-end closing activities related to accounts receivable.
• Monitor accounts for unusual activity, discrepancies, or potential collection issues.
• Assist with audits by providing accounts receivable documentation and supporting information.
• Maintain confidentiality when handling customer and financial information.
• Identify opportunities to improve billing, collection, and accounts receivable processes.
• Meet established deadlines and ensure timely completion of accounts receivable activities.

Required Skills

• Strong knowledge of accounts receivable, invoicing, and payment processing.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Good understanding of accounting principles and financial processes.
• Proficiency with Microsoft Excel or Google Sheets.
• Experience using accounting software, ERP systems, or financial management platforms.
• Strong reconciliation and problem-solving abilities.
• Ability to identify and resolve billing and payment discrepancies.
• Strong numerical and analytical skills.
• Excellent written and verbal communication skills.
• Strong customer service and follow-up skills.
• Ability to manage multiple accounts, invoices, and deadlines simultaneously.
• Strong confidentiality and information-handling skills.
• Ability to work independently and collaborate effectively with internal teams.

Requirements

• Previous experience in accounts receivable, accounting, finance, billing, collections, bookkeeping, or a similar role.
• Experience processing invoices, customer payments, account reconciliations, and financial transactions.
• Experience with accounting software, ERP systems, or accounts receivable platforms.
• Strong Excel or spreadsheet skills.
• Knowledge of invoicing, payment application, account reconciliation, and collections processes.
• Ability to manage a high volume of transactions while maintaining accuracy.
• Ability to communicate professionally with customers regarding payments and account balances.
• Ability to meet deadlines and follow established financial procedures.
• Ability to work independently and effectively in a remote environment.
• Reliable internet connection and a suitable setup for remote work.
• Professional, organized, dependable, and detail-oriented attitude.
• English proficiency is required if the position involves working with English-speaking customers, vendors, or teams.