Accounts Receivable Specialist (51369)

Gradian Thermal Solutions; Dayton (AL); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical, vision, and dental plans

Disability insurance

Group term life insurance

HSA, FSA, and Dependent Care plans

8 paid holidays, 4 floating holidays,

PTO

401k matching

Company paid events

Safety shoe allowance

Education assistance program

Job summary

Gradian Thermal Solutions is seeking an Accounts Receivable Specialist to manage invoicing, payments, and customer accounts. The role supports cash flow by resolving outstanding balances and discrepancies, collaborating with Sales, Operations, and Accounting to ensure accurate records.

Ideal candidates have 2+ years in AR or related accounting, strong detail orientation, and proficiency with ERP systems and Excel. This on-site role offers a competitive salary and benefits.

Qualifications

• Experience in accounts receivable, billing, or general accounting (2+ years).
• Solid understanding of AR principles and practices.
• Detail-oriented with strong organizational skills.
• Ability to communicate clearly, both in writing and verbally.
• Able to manage multiple deadlines and work independently.

Responsibilities

• Prepare and issue customer invoices in a timely manner.
• Post payments and apply to customer accounts.
• Monitor AR aging and follow up on past-due balances.
• Communicate with customers about invoices and payments.
• Research billing discrepancies and unresolved issues.
• Reconcile AR subledger to the general ledger.
• Assist with month-end close and related accounting tasks.
• Support cash forecasting and reporting as needed.
• Collaborate with Sales, Operations, and Accounting to resolve issues.

Skills

Accounts receivable

Attention to detail

Time management

Written communication

Verbal communication

Independent work

Prioritization

Education

High school diploma

Associate or Bachelor’s in accounting/finance

Tools

NetSuite

SAP

Oracle

QuickBooks

Excel

Job description

Job Details

Level: ExperiencedJob Location: Dayton Office - Dayton, MN 55369Position Type: Full TimeEducation Level: 2 Year DegreeSalary Range: $65,000.00 - $75,000.00 Salary/yearJob Shift: FirstJob Category: AccountingGradian is an engineering-led, full-line thermal solutions partner serving data center and other mission-critical, commercial, and industrial markets. Headquartered in Maple Grove, MN, with additional facilities across North America, we design and manufacture liquid cooling systems, air handling equipment, heat rejection units, and modular, factory-assembled thermal management solutions.Gradian was founded through the unification of four complementary, established brands: MAS HVAC, Daedex, DeepCoolAI, and EcoChillers. Together, we act as a single-source provider, deploying cooling technologies as scalable systems optimized for efficiency, spatial constraints, and overall performance. With a vertically integrated engineering and manufacturing model, we pair rapid design turnaround with precision fabrication, so customers can move faster on complex projects where reliability, timeline, and quality all matter.

Why work here

At Gradian, you'll work alongside others who get genuinely fired up by complex problems, see your work go from first sketch to job site in weeks, not years, and know that while we're developing the technologies critical for AI infrastructure to scale, our culture remains people-first by design.It is core to our identity that we operate as one team — driving to win together, energizing others, and building lasting relationships that make the work fun and rewarding.

Position Summary

The Accounts Receivable Specialist is responsible for helping manage the company’s accounts receivable activities, including invoicing, payment processing, account reconciliation, collections, and customer account maintenance. This role ensures accurate and timely recording of customer transactions and supports healthy cash flow by resolving outstanding balances and discrepancies.

Key Responsibilities

• Prepare, issue, and distribute customer invoices accurately and on a timely basis.


• Post and apply customer payments to the appropriate accounts.


• Monitor accounts receivable aging and follow up on past-due balances.


• Communicate professionally with customers regarding invoices, payments, account balances, and billing questions.


• Research and resolve billing discrepancies, short payments, unapplied cash, and account issues.


• Reconcile customer accounts and the accounts receivable subledger to the general ledger.


• Process credit memos, refunds, adjustments, and account corrections in accordance with company policies.


• Maintain accurate customer account records and supporting documentation.


• Prepare regular accounts receivable aging reports and collection summaries.


• Assist with month-end and year-end closing activities.


• Support cash forecasting and other accounting reports as needed.


• Collaborate with Sales, Operations, and Accounting to resolve customer account issues.


• Maintain confidentiality of financial and customer information.


• Identify opportunities to improve billing, collections, and accounts receivable processes.

Qualifications

High school diploma or equivalent required; associate or bachelor’s degree in accounting, finance, or a related field preferred.2+ years of accounts receivable, billing, or general accounting experience preferred.Strong understanding of accounts receivable principles and accounting practices.Strong attention to detail and accuracy.Excellent organizational and time-management skills.Strong written and verbal communication skills.Ability to handle confidential financial information professionally.Ability to prioritize multiple deadlines and work independently.

Preferred Skills

• Experience with high-volume invoicing and payment processing for a global organization.


• Experience with collections and customer account reconciliation.


• Familiarity with ERP/accounting systems such as NetSuite, SAP, Oracle, QuickBooks, or similar platforms.


• Intermediate Excel skills, including sorting, filtering, formulas, and pivot tables.


• Experience supporting month-end close activities.

Benefits:

• Medical, vision, and dental plans


• Short-term and long-term disability insurance


• Group term life insurance coverage


• HSA, FSA, and Dependent Care plans available


• 8 paid holidays, 4 floating holidays, and generous PTO policy


• 401k matching


• Company paid events


• Annual safety shoe allowance


• Education assistance program

EEO Statement:

Gradian Thermal Solutions is committed to creating a diverse and inclusive workplace where all individuals are treated with respect and dignity.

We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, marital status, veteran status, political affiliation, or any other legally protected status.

Employment decisions at Gradian are based on merit, qualifications, and business needs.

We prohibit discrimination and harassment of any kind and actively promote a culture of fairness, equity, and opportunity.

We also provide reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs, practices, or observances, in accordance with applicable laws.