Accounts Receivable Specialist

Aston Carter; West Chester (Chester County); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability coverage

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Paid Time Off

Job summary

Aston Carter is seeking an Accounts Receivable Specialist to manage the full AR cycle from billing to collections. The role emphasizes accurate cash applications, customer account oversight, and collaboration with the accounting team.

Strong Excel and ERP skills are required, with an onsite role in Garnet Valley, PA, and a contract-to-hire pathway. Candidates should bring 2+ years in AR, billing, and collections within a >$50M organization, plus experience with multiple ERP platforms and

Qualifications

• 2+ years of accounts receivable, billing, and collections experience in a >$50M revenue environment.
• 2+ years of cash receipt application to customer accounts.
• 2+ years of ERP experience (NetSuite, SAP, Oracle, JD Edwards, Workday, GP, or QuickBooks).
• 2+ years Microsoft Excel experience with basic pivot tables and VLOOKUPs.
• Strong attention to detail and accuracy in financial entries.

Responsibilities

• Oversee accounts receivable customer accounts and monitor activity for timely payments.
• Lead collections on past-due balances with timely follow-through.
• Apply customer payments accurately in order management or ERP systems.
• Manage billing to ensure invoices are accurate and issued promptly.
• Perform cash applications and allocate payments to correct accounts and invoices.
• Create and distribute weekly statements for large customers.

Skills

Accounts receivable

Cash applications

ERP systems

Excel

Attention to detail

Communication

Education

Associates degree

Tools

NetSuite

SAP

Oracle

JD Edwards

Workday

Microsoft Dynamics GP

QuickBooks

Job description

Accounts Receivable Specialist

Job Description The Accounts Receivable Specialist manages the full accounts receivable cycle, ensuring accurate billing, timely cash application, and effective collections to maintain the integrity of the organizations financial records. This role oversees customer accounts, supports accounting projects, and leverages ERP and Excel skills to provide clear, reliable financial information.

Responsibilities

• Oversee accounts receivable customer accounts and monitor activity to ensure customer payments are received in a timely manner.
• Take proactive steps on past-due balances, including conducting customer collections, filing disputes, and driving other payment resolution efforts with a strong focus on timing and follow-through.
• Apply customer payments accurately in the order management system to maintain precise accounts receivable records.
• Manage billing activities to ensure invoices are accurate, complete, and issued promptly to customers.
• Perform cash applications by accurately recording cash receipts and applying payments to the correct customer accounts and invoices.
• Create and distribute weekly statements for the largest customers to provide clear visibility into account status and outstanding balances.
• Support ad hoc accounting reporting needs by preparing data, generating reports, and assisting with special projects as requested by the accounting team.
• Collaborate with the accounting team to improve processes, enhance accuracy, and support overall financial operations.
• Use Microsoft Excel, including sorting, filtering, and basic pivot tables and VLOOKUPs, to analyze accounts receivable data and support reporting needs.

Essential Skills

• 2+ years of experience with accounts receivable, billing, and collections within an organization with more than $50M in revenue.
• 2+ years of experience with cash receipts and applying payments to customer accounts.
• 2+ years of experience using an ERP system such as NetSuite, SAP, Oracle, JD Edwards, Workday, Microsoft Dynamics GP (Great Plains), or QuickBooks.
• 2+ years of experience using Microsoft Excel, including sorting, filtering, and working with basic pivot tables and VLOOKUPs.
• Hands-on experience with accounts receivable processes, including billing, collections, and cash applications.
• Ability to manage customer accounts and monitor payment activity to ensure timely collections.
• Proficiency in applying payments accurately within an order management or accounting system.
• Strong attention to detail and a high degree of accuracy in financial and accounting entries.
• Effective communication skills for interacting with customers and internal stakeholders regarding billing and collections.
• Proficiency with Microsoft Office applications.

Additional Skills & Qualifications

• Associates degree.
• Experience working on a small accounting team and collaborating closely with colleagues.
• Ability to support ad hoc accounting reports and special projects.
• Comfort working with multiple ERP platforms or adapting quickly to new financial systems.
• Strong organizational skills and the ability to prioritize work in a deadline-driven environment.
• Customer-focused mindset with a professional approach to resolving payment issues and disputes.

Work Environment

This role is fully onsite, working five days per week at a modern, state-of-the-art facility in Garnet Valley, PA.

Job Type & Location

This is a Contract to Hire position based out of West Chester, PA.

Pay and Benefits

The pay range for this position is $24.00 - $26.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in West Chester, PA.

Application Deadline

This position is anticipated to close on Oct 19, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.