Accounts Receivable Specialist

Green Circle Growers; Swatara Township (PA); On-site; USD 55,000 - 70,000; Full time

Job summary

Green Circle Growers is seeking an Accounts Receivable professional to manage high-volume invoicing, cash application, and collections across multiple entities. The role emphasizes accuracy, timely processing, and cross-functional communication with sales and management.

The ideal candidate will have 3-5 years in AR, a accounting degree, and strong MS Office skills, with experience in Microsoft Dynamics preferred.

Qualifications

• 3-5 years of experience in multiple company accounts receivable setup; Microsoft Dynamics preferred.
• Associate/Bachelor’s degree in accounting or the equivalent combination of education and experience.
• Well versed in Microsoft Office suite; Excel and Word skills at least intermediate.

Responsibilities

• Maintain a shared Accounts Receivables inbox.
• Daily invoicing and invoice submittal in Customer Portal when necessary.
• Apply daily cash from ACH batches and check payments.
• Remote capture checks for three entities.
• Resolve short pays or overpayments during cash application.
• Dispute/follow up with short paid invoices.
• Prepare and review monthly AR aging reports with sales.
• Assist end of month closing for expense and balance sheet accounts.
• Provide excellent and timely customer service to inquiries and support internal teams.

Skills

Excel

Word

Attention to detail

Communication

Education

Associate/Bachelor’s degree in accounting

Tools

Microsoft Dynamics

Job description

POSITION OVERVIEW:Accounts Receivable position at Green Circle Growers is a critical role in our accounting process and requires a strong attention to detail. The successful candidate will have a very solid understanding of accounting and closing processes. The candidate must be able to communicate well across all levels. Must be able to manage a high volume of documents in a timely manner. Must have excellent time management and organization skills. The ideal candidate will have an aptitude for improving processes.JOB DUTIES:• Maintain a shared Accounts Receivables inbox• Daily invoicing• Invoice submittal in Customer Portal when necessary• Apply daily cash from ACH batches/check payments• Remote Capture Checks for three entities• Resolve short pays or overpayment at time of cash application• Dispute/follow up with short paid invoices• Responsible for past due account follow-up and collections• Research disputed delinquent account balances; correct any errors, including misapplied payments• Review status of delinquent accounts with manager on a weekly basis• Process credit card payments / credits and apply to customer invoice• Process credit memos• Make adjustments to accounts as needed• Process credit reference requests• Prepare and review monthly AR aging reports with sales• Completion of ACH, W-9 and any other forms needed for the customer• Prepare, organize and review reports requested by internal and external stakeholders• Drive continuous improvement by supporting management initiatives, system upgrades, new system implementations and developing new processes• Complete special projects and other responsibilities as assigned• Maintain accounting records as required per company policy and required for GAAP and control purposes (documentation, approvals, etc.)• Assist in end of month closing process for expense and balance sheet accounts• Provide excellent and timely customer service to all customer inquiries• Provide support to our internal teams• Prepare ad-hoc reports on a timely basis• Assist with other projects as needed• All other duties as assignedQUALIFICATIONS AND EDUCATION REQUIREMENTS:• 3-5 years of experience in multiple company accounts receivable setup required. Experience in Microsoft Dynamics preferred• Associate/Bachelor’s degree in accounting or the equivalent combination of education, training, or work experience preferred• Well versed in Microsoft Office suite – Intermediate (advanced preferred) Excel skills, intermediate Word skills• Strong computer skills (Windows platform)• Sharp attention to detail• Comfortable making phone calls as well as emailing (clear communicator)• Ability to multi-task and work in a fast-paced environment• Developed time management and organization skills• Must pass background check• Must provide at least 3 professional referencesPHYSICAL ENVIRONMENT & REQUIREMENTS:• Climate controlled office or home office environment• Continuously requires vision, hearing, twisting, and talking• Frequently requires sitting, standing, fine dexterity, and handling• Occasionally requires walking, climbing stairs, lifting (up to 20lbs), carrying, reaching, kneeling, pushing/pulling, bending, and crouching• Rarely requires climbing