Accounts Receivable Specialist

DeKalb Health; Sullivan (IL); On-site; USD 26,000 - 31,000; Full time

Benefits offered by this job

On-site childcare

Two weeks paid time off

401(k)

Company-paid life insurance

Wellness rewards

Tuition reimbursement

Earned wage access

Discounts

10 paid holidays

Job summary

Agri-Fab is seeking an Accounts Receivable Specialist to manage incoming funds, apply payments to customer accounts, and resolve billing discrepancies. The role supports sales and customer success teams and drives accurate financial records using the ERP system.

The ideal candidate has an accounting background, strong Excel skills, and attention to detail. On-site work with competitive pay and comprehensive benefits is offered in Sullivan, IL.

Qualifications

• Associate’s Degree in Accounting or equivalent experience.
• Proficiency with Excel and Outlook.
• Experience with ERP systems and general accounting practices.

Responsibilities

• Receive and apply funds to customer accounts and balance ledgers.
• Identify aging invoices and coordinate with customers to resolve discrepancies.
• Assist with month-end closing and cash application processes.

Skills

Communication

Professionalism

Clerical & Customer Service

Software Skills

Reasoning Skills

Math & Accounting

Education

Associate’s Degree in Accounting or equivalent experience

Tools

MTMS ERP

Microsoft Excel

Microsoft Outlook

Job description

• Location 809 S HAMILTON ST,Sullivan, IL, 61951-2209,United States
• Base Pay $18.75 - $22.50 / Hour
• Other Compensation Eligible for Semi-Annual Bonus
• Employee Type Full-Time Office

Contact information

• Phone [phone] X 208
• Email [e-mail]

Description

Agri-Fab is a leader in the lawn and garden marketplace with shipments reaching around the globe. As successful as Agri-Fab has become, the core goal has not changed; provide a reliable source of employment for the community.

Agri-Fab also offers affordable on-site childcare, two weeks of paid time off, and a comprehensive benefits package focused on wellness rewards along with 401(k) and company paid life insurance.

And that is just the start! Other benefitsincludetuitionreimbursement, earned wage access, discounts, 10 Paid Holidays and more!

Pay is based on experience.

Job Summary

The Accounts Receivable Specialist:

• Follows specific procedures and routines to receive funds on behalf of the Company and applies the funds towards customers’ balances;
• Identifies aging on invoices older than the standard terms of payment;
• Works with the customer to resolve any issues that may be preventing the payment of invoices, including discrepancies in the order, shipping, returns, etc.; and
• Follows specific procedures and routines to prepare invoices to be sent to our customers for orders shipped
• Performs work carefully, with close attention to detail, and accurately, and is thorough in completion of tasks.

Essential Functions

Required but not limited to

• Partner with the Sales and Customer Success teams to resolve customer issues and collaborate on business process improvement including credit risk assessments.
• Promote customer goodwill through professional credit & collection management and relationship building
• Support key controls and audit compliance activities in relation to the credit and collection’s function, while always ensuring integrity and compliance standards
• Review aging and make CM aware of possible issues aiding in department meeting key metrics
• Assist with month end closing processes
• Receives, records, and banks cash, checks, electronic payments and credit memos and applies to appropriate customer invoice or account. These include, but are not limited to, sorting lock box receipts, managing incoming wires & ACH’s, processing incoming remote check deposits, and processing incoming E-pay transactions (credit card payments and/or ACH’s).
• Uses computers and accounting or ERP software to enter data, store, and analyze information.
• Codes documents and transactions according to established procedures.
• Identifies, enter cases and follow up on various deductions on accounts.
• Checks figures, postings, and documents for correct entry, mathematical accuracy and proper coding.
• Reconciles or notes and reports discrepancies found in records.
• Locate and monitor overdue accounts, using computer records and a variety of automated systems.
• Assists with collections.
• Debits, credits, and totals accounts on computer spreadsheets and databases.
• Documents communications, actions taken, and account status and maintains open communication with Credit Manager and other team members to facilitate cross-functionality of department.
• Operates 10-key calculators, fax and copy machines.
• Sorts and files, and performs miscellaneous clerical duties.
• Ability to handle multiple tasks simultaneously and with minimal supervision.

Knowledge, Skills and Abilities

• Communication - Excellent interpersonal communication skills to interact effectively with peers, subordinates, engineers, managers, customers and vendors as required
  • Listening - Gives full attention to listening and understanding; asks questions as appropriate and does not interrupt at inappropriate times.
  • Reading and Writing - Understands written sentences and paragraphs in work-related documents; communicates information in emails and documents so others understand
  • Speaking - Talks on the phone or in person or in front of a group to convey information so others understand.
• Professionalism
  • Self-Control - Maintains composure, keeps emotions in check, controls anger, and avoids aggressive behavior, even in difficult situation.
  • Stress tolerance - Accepts criticism and deals calmly and effectively with high-stress situations.
  • Cooperation - Energetic, enthusiastic, and assertive, and works in a constructive and cooperative manner with employees at all levels.
  • Dependability - Demonstrates reliability, responsibility and dependability in fulfilling obligations.
  • Integrity - Displays honesty and ethical behavior.
  • Confidential - Maintains confidentiality of information related to both workers and business activities.
  • Initiative - Persists in the face of obstacles and is willing to take on responsibilities and challenges.
  • Etiquette – Practices good manners and sets an example of proper ‘cubicle etiquette’
• Clerical and Customer Service
  • Administration - Knowledgeable of administrative and clerical and processes, such as managing files and records, office procedures and terminology.
  • Service - Provides high-level of customer and personal services.
• Software Skills
  • Microsoft Office Suite - Fluent in Spreadsheet Software (Excel), Word Processing Software (MS Word), Contact Management Software (Outlook), at a minimum
  • Enterprise - ERP Software (MTMS)
  • Internet – N avigates customer websites and researches information on the Internet
  • Sales Force preferred
• Reasoning Skills
  • Problem Solving - Demonstrates effective and creative problem-solving and reasoning skills; Investigates issues and develops solutions
  • Problem Sensitivity - Recognizes when something is wrong or likely to go wrong.
  • Logic - Applies common sense when following written and oral instructions.
  • Getting and Processing Information - Reads reports, analyzes data and identifies root causes for findings.
  • Innovation - Displays openness to and champions creative alternative solutions and options
• Math and Accounting Skills
  • Ability to add subtract, multiply or divide quickly and correctly.
  • Ability to choose the right mathematical methods or formulas to solve a problem.
  • Basic understanding of accounting principles and practices and the reporting of financial data.

Requirements

Education and Expertise Required

• Associate’s Degree in Accounting or equivalent experience
• Expert in Spreadsheet Software- Excel
• This job is performed indoors in a climate-controlled environment.

Physical Requirements

• Ability to see details at close range (within a few feet of the observer).
• The majority of the time is spent sitting, with some walking about in the office.
• Lifts, carries and raises 35 pounds from floor to desk, from desk to shoulder height.

Role Overview

Agri-Fab is seeking an Accounts Receivable Specialist to manage incoming funds, process customer invoices, and support collections and month-end closing processes. In this role, you will work closely with sales and customer success teams to resolve billing discrepancies, conduct credit risk assessments, and maintain accurate financial records using ERP software and the Microsoft Office Suite.

Qualifications & Benefits

The ideal candidate possesses strong interpersonal, problem-solving, and basic accounting skills, along with high attention to detail and proficiency in handling multiple tasks with minimal supervision. Agri-Fab offers a supportive work environment with competitive pay based on experience, alongside robust benefits including on-site childcare, two weeks of paid time off, tuition reimbursement, 401(k), company-paid life insurance, and wellness rewards.