Accounts Receivable Specialist

Komline; Springfield (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

Komline in Springfield, OH seeks an Accounts Receivable Specialist to drive the full order-to-cash cycle across multiple divisions. You will invoice, apply payments, manage collections, and reconcile AR to the GL while supporting month-end close and audits.

The role emphasizes accuracy and collaboration with project teams, sales, and accounting, with on-site duties at the Springfield location and potential shop-floor exposure.

Qualifications

• Associate’s or bachelor’s degree in Accounting, Finance, or related field.
• Three+ years of accounts receivable experience in a manufacturing or project-based setting.
• Knowledge of milestone billing, deposits, and reconciliations.
• Strong Excel skills including XLOOKUP and pivot tables.
• Clear written and verbal communication with customers and internal teams.
• Excellent organization and ability to handle multiple priorities.

Responsibilities

• Prepare and issue customer invoices for equipment, parts, service, and engineering work.
• Partner with project managers and sales to confirm contract terms, milestones, deposits.
• Process credit memos, rebills, and billing adjustments with approvals.
• Apply customer payments by ACH, wire, check, and card; resolve unapplied cash.
• Manage collection activity for past-due accounts via calls and emails.
• Reconcile AR subledger to the general ledger, including deposits and retainage.
• Prepare AR aging, past-due, and DSO reports for division leadership.
• Support doubtful accounts reviews, writes-offs, and AR-related accruals.
• Prepare sales/use tax filings and maintain exemption documentation.
• Provide AR coverage during close periods and system transitions.

Skills

Accounts receivable

Excel

Communication

Detail oriented

Multitasking

Education

Associate’s or bachelor’s degree in Accounting/Finance

Tools

Microsoft Dynamics 365 Finance & Operations

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounts Receivable Specialist

Full Time Indirect Springfield, OH, US

The Accounts Receivable Specialist is responsible for managing the full order-to-cash cycle for the Industrial, Agricultural & Renewables (IAR) Division, from customer invoicing through collections, cash application, reconciliation, and reporting. This role supports Komline-FluidQuip and provides accounts receivable support to other IAR businesses as needed during month-end close, coverage gaps, and system projects.

This description outlines key responsibilities and qualifications, it may not encompass all aspects of the role.

Key Responsibilities:

• Prepare and issue customer invoices for equipment, parts, service, and engineering work, including milestone and progress billings for projects.
• Partner with project managers and sales teams to confirm contract terms, billing milestones, change orders, retainage, and customer deposits.
• Process credit memos, rebills, and billing adjustments with appropriate approvals.
• Apply customer payments received by ACH, wire, check, and credit card; investigate and resolve unapplied cash promptly.
• Manage collection activity for past-due accounts through professional phone and email communication; escalated disputes to the Controller and project team as appropriate.
• Track customer deposits and down payments against open contracts.
• Maintain accurate customer master data, credit terms, W-9 forms, and tax-exemption certificates.
• Reconcile the accounts receivable subledger to the general ledger, including customer deposits, unbilled receivables, and retainage accounts.
• Prepare accounts receivable aging, past-due, and days sales outstanding (DSO) reports for division leadership.
• Support allowance for doubtful accounts reviews, write-off documentation, AR-related accruals, and month-end close activities.
• Prepare sales and use tax filings and maintain supporting exemption documentation.
• Provide AR coverage for other IAR businesses during close periods, employee absences, and system transitions.
• Follow, document, and strengthen AR controls; support annual audit requests and remediation activities.
• Participate in ERP and process-improvement projects to help standardize AR processes across the IAR Division.

Required Experience:

• Associate’s or bachelor’s degree in Accounting, Finance, or a related field; equivalent relevant experience will be considered.
• Three or more years of accounts receivable experience, preferably in a manufacturing, engineering, or project-based business.
• Working knowledge of milestone and progress billing, customer deposits, retainage, and account reconciliations.
• Strong Microsoft Excel skills, including XLOOKUP, pivot tables, and reconciliation tools.
• Clear, professional written and verbal communication skills with customers and internal business partners.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities while meeting deadlines.

Preferred Qualifications:

• Experience using Microsoft Dynamics 365 Finance & Operations.
• Exposure to percentage-of-completion revenue recognition and unbilled receivables.
• Multi-entity accounting experience, including intercompany AR and reconciliations.
• Sales and use tax experience, including multi-state filings.

Other: Physical Requirements, Travel, Supervisory Duties:

• Primary work location must be at Komline-FluidQuip in Springfield, Ohio with occasional visits to the shop floor.
• Ability to sit, stand, stoop, working primarily in an office environment and traversing manufacturing environments.
• Use of hands and dexterity for data entry and vision for deciphering systems and reports.
• Ability to communicate effectively written and verbal.
• This position does not have any direct reports.
• May have minimal travel to other IAR sites.

Equal Opportunity Statement: Komline is an EEO employer – M/F/Vets/Disabled