Accounts Receivable Specialist

Talentify; New York (NY); On-site; USD 85,962,000 - 100,289,000; Full time

Benefits offered by this job

Medical

Dental & vision

401(k) Retirement Plan

Paid time off

Job summary

Aston Carter is seeking an experienced accounting professional for a Contract to Hire role in New York, NY. The position focuses on AIA billing, project invoices, cash receipts, collections, lien waivers, and detailed reconciliations in a busy environment.

The role requires meticulous execution, ability to manage multiple deadlines, and collaboration with sales and operations. This onsite opportunity offers a competitive hourly rate and benefits for a temporary-to-permanent engagement.

Qualifications

• Direct experience handling AIA billing, project invoices, cash receipts, collections, lien waivers, and account reconciliations.
• Detail-oriented, able to manage a high volume of deadlines without sacrificing accuracy.
• Experience in a large-company accounting environment and cross-system coordination.
• Intercompany accounting exposure is a plus.

Responsibilities

• Review vendor invoices and resolve customer billing discrepancies with sales representatives.
• Prepare and process customer deposit invoices.
• Create and issue credit memos.
• Adjust project billing records, including billing splits, change orders, and estimates.
• Verify that invoices are accurately entered into the project and accounting systems.
• Post daily cash receipts within the accounting system and CRM.
• Send customer payment links and follow up on past-due balances.
• Support collections and communicate with customers regarding outstanding invoices.
• Generate and distribute monthly accounts receivable reports to customers and the sales team.
• Complete AIA billing submissions through online portals or Excel templates.
• Post approved billing into the ERP system.
• Facilitate lien waivers for general contractors.
• Reconcile customer invoices between the accounting system and CRM daily.
• Assist with intercompany accounts receivable reviews.
• Provide backup support for payment processing.
• Support ad hoc billing, reconciliation, and accounting assignments.

Skills

Accounts receivable

AIA Billing

Cash application

Reconciliation

month end close

project billing

Collection

Accounting

Tools

Microsoft Dynamics 365 Business Central

Job description

Description

• Review vendor invoices and resolve customer billing discrepancies with sales representatives
• Prepare and process customer deposit invoices
• Create and issue credit memos
• Adjust project billing records, including billing splits, change orders, and estimates
• Verify that invoices are accurately entered into the project and accounting systems
• Post daily cash receipts within the accounting system and CRM
• Send customer payment links and follow up on past-due balances
• Support collections and communicate with customers regarding outstanding invoices
• Generate and distribute monthly accounts receivable reports to customers and the sales team
• Complete AIA billing submissions through online portals or Excel templates
• Post approved billing into the ERP system
• Facilitate lien waivers for general contractors
• Reconcile customer invoices between the accounting system and CRM daily
• Assist with intercompany accounts receivable reviews
• Provide backup support for payment processing
• Support ad hoc billing, reconciliation, and accounting assignments

Skills

• Accounts receivable
• AIA Billing
• Cash application
• Reconciliation
• month end close
• project billing
• Collection
• Accounting

Top Skills Details

• Accounts receivable
• AIA Billing
• Cash application
• Reconciliation
• month end close
• project billing

Additional Skills & Qualifications

• Microsoft Dynamics 365 Business Central experience
• Intercompany accounting exposure
• Experience working in a large-company accounting environment
• Experience managing multiple systems, deadlines, and stakeholder requests simultaneously

The strongest candidate will come from a construction, engineering, mechanical contracting, or project-based services environment. They should have direct experience handling AIA billing, project invoices, cash receipts, collections, lien waivers, and account reconciliations. This person must be detail-oriented, comfortable following up with sales representatives and customers, and able to manage a high volume of deadlines without losing accuracy.

Experience Level

Intermediate Level

Job Type & Location

This is a Contract to Hire position based out of New York, NY.

Pay and Benefits

The pay range for this position is $30.00 - $35.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical
• dental & vision
• Critical Illness
• Accident
• Hospital 401(k) Retirement Plan
• Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in New York,NY.

Application Deadline

This position is anticipated to close on Oct 12, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.