Accounts Receivable Specialist

Minnesota Medical Specialists; Minneapolis (MN); Hybrid; USD 27,552 - 41,328; Part time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Flexible schedule

Dental insurance

Job summary

Minnesota Medical Specialists, Inc is seeking a part-time Accounts Receivable Specialist to join a close-knit team. This hybrid role offers 25–30 hours per week with flexible scheduling and some remote work options to fit your lifestyle while meeting business needs.

The candidate will handle invoicing, deposits, and collections, using QuickBooks Online Advanced. A strong eye for detail and the ability to work independently in a supportive, family-oriented environment are essential.

Qualifications

• Minimum 3 years of hands-on experience in accounts receivable, preferably in a small business or similar environment.
• Advanced proficiency in QuickBooks Online Advanced – invoicing, payments, collections, memorized transactions, and reporting features.
• Strong understanding of accounts receivable processes, including invoicing, aging reports, collections, and basic reconciliation.
• Excellent attention to detail, organizational skills, and accuracy in data entry.
• Professional communication skills for customer interactions (phone, email).
• Ability to work independently in a remote setting while meeting deadlines.
• Experience in medical equipment, healthcare, or related industries is a plus but not required.
• Bachelor’s degree in accounting/business preferred.

Responsibilities

• Prepare and send customer invoices accurately and promptly using QuickBooks Online Advanced.
• Prepare and process daily/weekly deposits.
• Manage and update customer account information, ensuring records are current and accurate.
• Send invoice reminders and statements to customers as needed.
• Handle collections efforts, including following up on overdue accounts, communicating professionally with customers, and resolving payment disputes.
• Process memorized/recurring transactions and maintain related records.
• Reconcile accounts receivable transactions and assist with related reporting.
• Collaborate with the team to ensure smooth financial operations and cash flow.

Skills

Attention to detail

Professional communication

Ability to work independently

Education

Bachelor’s degree in accounting/business

Tools

QuickBooks Online Advanced

Job description

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance

Company Overview

Minnesota Medical Specialists, Inc is a small, family-owned biomedical equipment sales and service company dedicated to providing high-quality products and reliable service to our clients. We value integrity, attention to detail, and strong customer relationships in everything we do.

Position Summary

We are seeking an experienced Part-Time Accounts Receivable Specialist to join our close-knit team. This hybrid role offers a flexible schedule with some opportunity to work from home and is ideal for a detail-oriented professional who thrives in a supportive, family-oriented environment. The position requires 25-30 hours per week, with the ability to set hours that fit your lifestyle while meeting business needs.

Key Responsibilities

• Prepare and send customer invoices accurately and promptly using QuickBooks Online Advanced.
• Prepare and process daily/weekly deposits.
• Manage and update customer account information, ensuring records are current and accurate.
• Send invoice reminders and statements to customers as needed.
• Handle collections efforts, including following up on overdue accounts, communicating professionally with customers, and resolving payment disputes.
• Process memorized/recurring transactions and maintain related records.
• Reconcile accounts receivable transactions and assist with related reporting.
• Collaborate with the team to ensure smooth financial operations and cash flow.

Qualifications and Requirements

• Minimum 3 years of hands-on experience in accounts receivable, preferably in a small business or similar environment.
• Advanced proficiency in QuickBooks Online (Advanced edition required) – must be comfortable with invoicing, payments, collections, memorized transactions, customer management, and reporting features.
• Strong understanding of accounts receivable processes, including invoicing, aging reports, collections, and basic reconciliation.
• Excellent attention to detail, organizational skills, and accuracy in data entry.
• Professional communication skills for customer interactions (phone, email).
• Ability to work independently in a remote setting while meeting deadlines.
• Experience in medical equipment, healthcare, or related industries is a plus but not required.
• Bachelor’s degree in accounting/business preferred.

Schedule and Work Arrangement

• Part-time: 20-25 hours per week.
• Hybrid role comprised of both on-site and remote/work-from-home hours.
• Flexible scheduling to accommodate personal needs, with core availability during standard business hours as required for customer follow-ups and interacting with teammates.

Benefits

• 401(k) retirement plan.
• Healthcare insurance.
• Voluntary dental insurance.
• Paid holidays.
• 2 weeks (prorated) paid vacation.
• 48 hours of sick and safe time.

Minnesota Medical Specialists, Inc is an equal opportunity employer and encourages applications from qualified candidates of all backgrounds.

Flexible work from home options available.