Accounts Receivable Specialist

NexDine; Mansfield (MA); On-site; USD 1,987,000 - 2,650,000; Full time

Benefits offered by this job

Health, Dental & Vision Insurance

Company-Paid Life Insurance

401(k) Savings Plan

Paid Time Off (Vacation, Holiday, Sick

Employee Assistance Program (EAP)

Career Growth Opportunities

Employee Perks & Rewards

Daily Lunch Provided

Job summary

NEXDINE Hospitality is hiring an Accounts Receivable Specialist in Mansfield, MA. The role reports to the Operations Accounting Manager and focuses on day-to-day AR tasks and general office duties, with opportunities to grow within the department.

You will handle invoicing, collections, complex billing analysis, cash applications, and AR reporting using Workday and Excel, collaborating with finance, operations, and sales to resolve issues and improve processes.

Qualifications

• Proficient in Microsoft Excel (pivot tables, VLOOKUPs, formulas) and experience with accounting software.
• Detail oriented with ability to interpret complex billing structures.
• Strong verbal and written communication for clients and internal teams.
• Strong time management to multitask and prioritize work.

Responsibilities

• Process and review customer invoices for accuracy and compliance with policies.
• Monitor outstanding balances and follow up on past-due accounts.
• Analyze complex billing structures and correct discrepancies.
• Perform account reconciliations and cash application of payments.
• Generate AR aging and cash reports using Workday ERP and Excel.
• Collaborate with finance, operations, and sales to resolve billing issues.

Skills

Excel

Pivot tables

VLOOKUPs

Formulas

Analytical skills

Communication

Problem solving

Time management

Tools

Workday Hospitality

Accounting software

Job description

Who We Are

NEXDINE Hospitality's family of brands provides dining, hospitality, fitness center and facility management services to businesses, independent schools, higher education, senior living, and hospitals nationwide. We put our people first to deliver finely tailored, expertly managed programs. The NEXDINE Experience is responsive, transparent, and authentic. Learn more at www.NEXDINE.com.

Job Details

• Position: Accounts Receivable Specialist
• Location: Mansfield, MA
• Schedule: Monday - Friday, 9:00 am - 5:00 pm
• Hours: Full Time
• Hourly Pay Rate: $21.00 - $28.00/hr (Commensurate with Experience)
• Pay Frequency: Weekly - Direct Deposit

What We Offer You

• Health, Dental & Vision Insurance
• Company-Paid Life Insurance
• 401(k) Savings Plan
• Paid Time Off: Vacation, Holiday, Sick Time
• Employee Assistance Program (EAP)
• Career Growth Opportunities
• Employee Perks & Rewards
• Daily Lunch Provided

Job Summary

The Accounts Receivable Specialist will report to the Operations Accounting Manager and will be responsible for day-to-day Accounts Receivable tasks, as well as general office duties. We are looking for a motivated individual who is interested in helping us grow our department, while growing their own career simultaneously.

Essential Functions

• Invoice Management: Process and review customer invoices, ensuring accuracy and compliance with company policies and contractual agreements.
• Payments & Collections: Monitor outstanding balances, follow up on past-due accounts, and work with customers and operations team to resolve payment issues.
• Complex Billing Analysis: Analyze and interpret complex billing structures, identifying discrepancies and working cross-functionally to correct errors.
• Reconciliation & Cash Application: Perform account reconciliations, investigate variances, and ensure proper application of payments and/or refunds.
• Reporting: Generate and maintain AR aging reports, cash application reports, and other financial data using Workday ERP and Excel.
• Collaboration: Work closely with internal departments, including finance, operations, and sales, to resolve billing issues. Building strong relationships with client partner accounting teams.

Basic Requirements

• Technical Skills: Proficient in Microsoft Excel (pivot tables, VLOOKUPs, formulas) and experience with accounting software.
• Analytical Ability: Strong attention to detail and ability to interpret complex billing structures.
• Communication Skills: Excellent verbal and written communication skills for interacting with clients and internal teams.
• Problem-Solving: Ability to investigate and resolve discrepancies efficiently.
• Organization & Multitasking: Strong time management skills to prioritize and handle multiple tasks effectively.

Preferred Qualifications

• Experience with Workday Hospitality, restaurant or retail industry experience a plus

Education and Experience

• Experience: 2+ years of accounts receivable experience

Are you passionate about creating amazing experiences in the hospitality industry? Look no further than NEXDINE Hospitality! As a dynamic and innovative company, we take pride in delivering trusted dining, hospitality, fitness center, and facility management services to a diverse range of clients nationwide, including businesses, independent schools, higher education institutions, senior living communities, and hospitals. At NEXDINE, we believe in the power of authentic and transparent experiences, and we are dedicated to providing the best for our clients and their guests. Join our family of brands and be a part of a team that values responsiveness, creativity, and excellence. If you are driven by the desire to make a difference in the world of hospitality, explore the exciting opportunities that the NEXDINE Experience has to offer.