Accounts Receivable Specialist

The Hillman Group; Cincinnati (OH); On-site; USD 42,000 - 60,000; Full time

Job summary

The Hillman Group is seeking an Accounts Receivable Specialist to prepare monthly accruals, reconcile AR balance sheet accounts, and compute quarterly customer rebates. The role supports cash management and other accounting duties as required in a fast-paced environment.

Key responsibilities include daily invoicing, releasing credit holds, contacting customers about outstanding invoices, processing refunds, and maintaining accurate account information and credit files.

Qualifications

• Associates degree in accounting or related field preferred.
• 1-2 years of experience in Accounts Receivable or similar.
• Solid understanding of accounting processes and ERP familiarity.

Responsibilities

• Perform AR daily functions including invoicing and releasing credit holds.
• Contact customers regarding outstanding invoices and arrange payment.
• Process manual refunds for all customers and monitor PayPal refunds.
• Maintain and update credit information and customer files.
• Reconcile AR balance sheet accounts and prepare monthly accruals.
• Research fines and penalties based on contracts; notify supervisor of issues.
• Communicate with customers and Hillman staff to ensure accuracy.

Skills

Strong communication

Organizational skills

Interpersonal skills

Understanding of accounting process

ERP

Microsoft Excel

Education

Associate degree in accounting or related field

Tools

ERP software

Job description

Job Summary

The Accounts Receivable Specialist will prepare monthly accruals and reconcile certain Accounts Receivable balance sheet accounts. The Accounts Receivable Specialist will calculate quarterly customer rebates, assist in maintaining cash requirements and conduct other accounting duties as required.

The Accounts Receivable Specialist will prepare monthly accruals and reconcile certain Accounts Receivable balance sheet accounts. The Accounts Receivable Specialist will calculate quarterly customer rebates, assist in maintaining cash requirements and conduct other accounting duties as required.

Essential Job Functions *

• Perform AR daily functions, including sending customer invoices daily and releases credit holds.
• Contacts customers regarding outstanding invoices and arranges for payment.
• Manage and process the manual check refunds for all Vending customers.
• Monitor the PayPal refunds that are processed by Customer Service.
• Collection of credit information on new accounts.
• Maintain sthe company’s credit files.
• Notifies supervisor of potential issues.
• Maintains current information on all accounts (payment terms, contact person, etc.).
• Communicates with customers and Hillman staff to ensure the accuracy of information and procedures.
• Maintains a current knowledge of department operating policies and procedures.
• Research fines and penalty deductions based on Contracts.
• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Employees are expected and encouraged to participate in safety and health program activities including immediately reporting hazards, immediately reporting unsafe work practices and incidents to supervisors, wearing required personal protective equipment, and participating in and supporting safety committee activities.

Education & Experience

• Associates degree in accounting or similar college degree is desired, but not required.
• At least 1-2 years of experience in Accounts Receivable or similar experience.

Competencies – Knowledge, Skills, And Abilities

• Solid communication, organizational and interpersonal skills.
• Understanding of the accounting process and of Enterprise Resource Planning (ERP).
• Knowledge of in Microsoft Excel is required.

Operational Equipment

• Computer

The Hillman Group is an Equal Employment Opportunity and Affirmaive Action Employer and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, protected veteran or military status, genetic information, citizenship status, sexual orientation, gender identity, marital status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. The information collected by this application is solely to determine suitability for employment, verify identity and maintain employment statistics on applicants.