Accounts Receivable Specialist

Talentify; Austin (TX); Hybrid; USD 40,000 - 41,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Life Insurance

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off / PTO

Job summary

Aston Carter is seeking an Accounts Receivable Specialist in Austin for contract-to-hire. You will support financial operations, maintain AR records, and collaborate with AR/Payroll teams in a shared services environment.

The role demands 3+ years in AR/collections, strong Excel/Word skills (VLookup, Pivot), and familiarity with ERP systems. Hybrid office setting with potential leadership paths and comprehensive benefits.

Qualifications

• 3+ years of accounts receivable/collections/accounting experience.
• Experience in high-volume collections.
• Proficiency in Microsoft Excel and Word, including VLookups and Pivot Tables.
• Knowledge of general accounting principles.
• High School Diploma or GED required; finance degree preferred.
• Technical skills to operate in multiple ERP and various systems.
• Critical thinking and decision-making skills in collections/A/R.
• Associates Degree or equivalent from a two-year college or technical school preferred.
• Effective verbal, listening, and written communication skills.
• In-depth organizational and decision-making skills.
• High degree of accuracy, attention to detail, and confidentiality.
• Flexibility to assist any of the companies supported by the Shared Services team.
• Experience in Pharma/BioTech/MedTech is desirable.
• Experience in larger organizations is preferred.
• Self-starters excel in this role.

Responsibilities

• Monitor and manage AR aging reports.
• Serve as primary contact for assigned accounts.
• Maintain contact databases and process documentation.
• Navigate company portals and update complex Excel reports.
• Post payments, reconcile ledgers, and resolve discrepancies.
• Communicate with customers to collect payments and manage payment plans; coordinate with collections agencies as needed.
• Support internal teams and respond to customer inquiries professionally.
• Generate financial reports and assist with audits.
• Maintain accurate customer data in ERP systems.
• Identify process inefficiencies and recommend improvements.
• Perform additional tasks and projects as assigned.
• Process approximately 30 AR/Collections notes daily, balanced with 2-3 hours of emails and other tasks.

Skills

Accounts receivable

High-volume collections

Microsoft Excel

Microsoft Word

General accounting principles

Critical thinking

Education

High School Diploma or GED

Associate degree (preferred)

Finance degree preferred

Tools

ERP systems

Job description

Job Title: Accounts Receivable SpecialistJob Description

As an Accounts Receivable Specialist, you will provide crucial financial, administrative, and clerical support to ensure timely and accurate receipt of payments. Your role will involve proper transaction recording and resolving discrepancies according to company policies. Strong analytical, communication, and independent decision-making skills are essential for success in this position.

Responsibilities

• Monitor and manage accounts receivable aging reports.
• Serve as the primary contact for assigned accounts, building relationships with vendors and internal teams.
• Maintain and update contact databases and process documentation.
• Navigate company portals and update complex Excel reports.
• Post payments, reconcile ledgers, and resolve discrepancies.
• Communicate with customers to collect payments and manage payment plans; coordinate with collections agencies as needed.
• Support internal teams and respond to customer inquiries professionally.
• Generate financial reports and assist with audits.
• Maintain accurate customer data in ERP systems.
• Identify process inefficiencies and recommend improvements.
• Perform additional tasks and projects as assigned.
• Process approximately 30 AR/Collections notes daily, balanced with 2-3 hours of emails and other tasks.

Essential Skills

• 3+ years of accounts receivable/collections/accounting experience.
• Experience in high-volume collections.
• Proficiency in Microsoft Excel and Word, including VLookups and Pivot Tables.
• Knowledge of general accounting principles.
• High School Diploma or GED required; finance degree preferred.
• Technical skills to operate in multiple ERP and various systems.
• Critical thinking and decision-making skills in collections/A/R.

Additional Skills & Qualifications

• Associates Degree or equivalent from a two-year college or technical school preferred.
• Effective verbal, listening, and written communication skills.
• In-depth organizational and decision-making skills.
• High degree of accuracy, attention to detail, and confidentiality.
• Flexibility to assist any of the companies supported by the Shared Services team.
• Experience in Pharma/BioTech/MedTech is desirable.
• Experience in larger organizations is preferred.
• Self-starters excel in this role.

Work Environment

The position is located in an office space at 5th & Colorado in downtown Austin, TX, offering a premium, gorgeous view. You will work alongside the AR/Payroll teams in an open-concept office with cubicles. The shared services team includes four A/R Reps assigned to their entity and a total of fourteen A/R Reps. The office features a 'BEVI' machine, catered lunches frequently, and two state-of-the-art kitchens at your disposal. There are opportunities for career advancement, including potential leadership roles. The team culture includes Starbucks four days a week, company happy hours, bar crawls, and a collection bonus program is being developed.

Job Type & Location

This is a Contract to Hire position based out of Austin, TX.

Pay and Benefits

The pay range for this position is $29.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Austin,TX.

Application Deadline

This position is anticipated to close on Sep 1, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.