Accounts Receivable & Route Reconciliation Specialist

Olympic Eagle Distributing; Puyallup (WA); On-site; USD 42,000 - 65,000; Full time

Job summary

Olympic Eagle Distributing is seeking an organized, detail-oriented Accounts Receivable & Route Reconciliation Specialist to join our Finance team. This hands-on role handles daily driver check-in, route reconciliation, AR processing, payment application, and customer account maintenance in a fast-paced environment.

The ideal candidate will have strong numerical accuracy, problem-solving skills, and the ability to manage multiple priorities.

Qualifications

• Experience in accounts receivable or related accounting work.
• Detail-oriented with strong accuracy.
• Proficient in Excel and accounting/ERP systems.
• Ability to manage competing priorities and meet daily deadlines.
• Good communication and follow-through.
• Ability to work independently and as part of a team.
• High school diploma or equivalent required.

Responsibilities

• Reconcile daily delivery routes, invoices, cash, checks, and other payments.
• Assist drivers with reconciliation and payment issues.
• Process and apply customer payments, including checks, EFTs, and EDI payments.
• Research and resolve customer account and payment discrepancies.
• Monitor accounts receivable balances and follow up on overdue accounts.
• Process NSF checks, AR adjustments, refunds, and customer account updates.
• Prepare daily check and cash deposits.
• Maintain accurate customer records and supporting documentation.
• Prepare monthly AR statements, aging reports, and other financial reports.
• Complete month-end AR processes.
• Cross-train and provide backup support for front desk and other admin positions as needed.

Skills

Attention to detail

Organizational skills

Communication

Problem-solving

Time management

Independent worker

Education

High school diploma or equivalent

Tools

Excel

Accounting ERP systems

Job description

Description

Olympic Eagle Distributing is looking for an organized, detail-oriented Accounts Receivable & Route Reconciliation Specialist to join our Finance team. This is a hands‑on accounting role responsible for daily driver check‑in and route reconciliation, accounts receivable processing, payment application, customer account maintenance, and collections support. The ideal candidate is comfortable working with numbers, identifying discrepancies, solving problems, and managing multiple priorities in a fast‑paced environment.

If you are someone who enjoys keeping things organized, solving problems, and making sure the numbers are right, we'd like to hear from you.

SCHEDULE:

Monday–Friday, 8:30 AM–5:30 PM, with a 12:00–1:00 PM lunch. Occasional overtime may be required.

KEY RESPONSIBILITIES:

• Reconcile daily delivery routes, invoices, cash, checks, and other payments.
• Assist drivers with reconciliation and payment issues.
• Process and apply customer payments, including checks, EFTs, and EDI payments.
• Research and resolve customer account and payment discrepancies.
• Monitor accounts receivable balances and follow up on overdue accounts.
• Process NSF checks, AR adjustments, refunds, and customer account updates.
• Prepare daily check and cash deposits.
• Maintain accurate customer records and supporting documentation.
• Prepare monthly AR statements, aging reports, and other financial reports.
• Complete month‑end AR processes.
• Cross‑train and provide backup support for front desk and other admin positions as needed.

BENEFITS:

Olympic Eagle provides company sponsored Life and Long‑Term Disability Insurance to all Full Time Employees. Employees are able to enroll themselves and their families in medical, dental and vision insurance. 401k is provided to non‑union employees. Union employees will be part of a pension program. Employees will also receive 8 paid holidays and up to 40 hours of vacation after the first year of employment. This will increase to 80 hours at 2 years. We follow the Washington State Sick Leave for sick time accruals.

Requirements

WHAT WE'RE LOOKING FOR:

• Previous accounts receivable, accounting, cash application, or related experience preferred.
• Strong attention to detail and accuracy.
• Comfortable working in Excel and with accounting/ERP systems.
• Strong problem‑solving and organizational skills.
• Ability to manage competing priorities and meet daily deadlines.
• Strong communication and follow‑through.
• Ability to work independently and as part of a team.
• High school diploma or equivalent required.