Accounts Receivable Representative

Holt Logistics; Gloucester City (NJ); On-site; USD 40,000 - 55,000; Full time

Job summary

Holt Logistics in Gloucester City, NJ is seeking an accounts receivable specialist to coordinate collection efforts and ensure an accurate receivables system across multiple accounts.

You will reconcile customer statements, resolve billing discrepancies, and work with internal teams to process credits and deposits. Strong attention to detail and teamwork are essential.

Qualifications

• 2–4 years of experience in accounts receivable and/or billing.
• Minimum a 2-year college degree.
• Proficiency with Word and Excel; Lotus Notes and Outlook preferred.
• AS400 experience is a plus but not required.

Responsibilities

• Coordinate collection efforts including follow-up inquiries and negotiating with past due accounts.
• Reconcile and provide account statements to customers for collections.
• Ensure accuracy of customer accounts, post deposits and reconcile revenue accounts.
• Collaborate with internal billing teams to resolve billing errors.
• Review disputes and process allowances/credits to reconcile discrepancies.
• Create credit memos as needed.
• Work with Marketing/Sales to resolve neglected accounts.
• Prepare bank deposits and post to accounts receivable.
• Negotiate payment terms to release containers.
• Build positive relationships with customers.
• Perform additional duties as assigned.

Skills

Accounts receivable

Billing

Microsoft Word

Microsoft Excel

AS400

Background check

Teamwork

Education

Two-year college degree

Tools

Lotus Notes

Outlook

AS400

Job description

Summary:

Coordinates accounts receivable and collection activities, ensuring an accurate accounts
receivable system for multi-company accounts.

Primary Responsibilities

• 1. Responsible for collection activities such as sending follow-up inquiries, negotiating with past due accounts, maintaining cash receipts
• 2. Reconcile and provide account statements to customers for collection efforts
• 3. Responsible for accuracy and corrections to customer accounts, reconciliation of revenue accounts, verification of deposits, and postings to accounts receivable
• 4. Problem solving with various internal billing departments for errors in customer billing
• 5. Reviews disputes and processes allowances/credits to reconcile errors
• 6. Create credit memos as needed
• 7. Works closely with the Marketing/Sales team to solve neglected accounts
• 8. Prepares bank deposits and posts to accounts receivable
• 9. Arrange payment terms with customer for release of containers
• 10. Develop a positive working relationship with customers
• 11. Other duties as assigned

Knowledge and Skill Requirements

• 1. 2-4 years of experience in accounts receivable and/or billing department
• 2. Minimum two (2) year college degree.
• 3. Intermediate knowledge of Word, Excel (V-Look Ups), Lotus Notes, Outlook.
• 4. AS400 experience preferred; but not required
• 5. Ability to professionally work with a high volume
• 6. Will be required to be bonded. Must clear background screening and required drug & alcohol testing.
• 7. Ability to work well with others in a team player atmosphere.

Working conditions are normal for an office environment.