Accounts Receivable Coordinator

Jacksonville Transportation Authority; Jacksonville (FL); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player seeks a detail-oriented Accounts Receivable Coordinator to join their dynamic team. This role involves processing invoices, cash applications, and journal entries, while ensuring accurate financial reporting. The ideal candidate will have a strong background in accounting and experience with Oracle or similar ERP systems. You will thrive in a collaborative environment, assisting with monthly reconciliations and contributing to the development of departmental policies. Join a forward-thinking organization that values precision, efficiency, and customer-centric service, offering a rewarding career in the transit industry.

Qualifications

• 3+ years of relevant experience in accounts receivable or general accounting.
• Experience with Oracle or similar ERP systems is preferred.

Responsibilities

• Process invoices and cash applications using Oracle AR Module.
• Assist with monthly reconciliations and support AR Supervisor.

Skills

Data Entry

Analytical Thinking

Customer Service

Time Management

Communication Skills

Education

Associate's Degree

Tools

Oracle AR Module

Microsoft Office Suite

Excel

Job description

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Brief Description of Work:

Under direct supervision of the Accounts Receivable Supervisor, this position works in a team setting with general responsibility in the timely and accurate processing of Accounts Receivable (AR) functions and processes.

• Processes invoices for internal and external customers using the Oracle AR Module.
• Processes cash application transactions using the Oracle AR Module.
• Creates and uploads journal entries for AR related activities.
• Assists with review of unapplied cash deposit transactions.
• Assist the AR Supervisor in support of monthly closing periods including reconciling closing the Oracle AR module.
• Help develop and implement departmental policies and procedures, as required, to improve accounts receivable processes.
• Assists with monthly reconciliations of AR balances.
• Reconciles assigned balance sheet reconciliations.
• Runs AR related queries in assisting the AR Supervisor.
• Serves as the secondary team resource for questions and/or assistance for frontline matters; escalates unusual situations to management, if needed.
• Creates and maintains various Excel spreadsheets.
• Assists team with AR records filing and purging.
• Assists with other department work as required, including the training of temporary or new staff.
• Performs related work as assigned.

Minimum Qualifications:

• Associate's Degree and a minimum of three (3) years relevant experience
• A combination of equivalent work experience and training may be substituted for a degree
• General accounting experience to include accounts payable, accounts receivable, project accounting, and journal entry preparation

Preferred Qualifications:

Experience in the transit industry

Knowledge, Skills and Abilities:

• Skilled in Microsoft Office Suite, mastering advanced functions in Excel & Word such as look-ups and pivot tables.
• Experienced with Oracle or comparable ERP systems.
• Precise and efficient in data entry and general keyboard use.
• A dynamic change agent with a high-energy approach and customer-centric focus.
• Strong in managing time, administrative tasks, and organizational responsibilities.
• Sharp analytical thinking with meticulous attention to detail.
• Communicates clearly and professionally with employees and customers, both verbally and in writing.
• Excellent at building rapport and working cohesively with diverse teams.
• Attentive listener, patient and empathetic in understanding others.
• Manages confrontations with a positive and constructive approach.
• Makes thoughtful decisions that comply with policies and procedures.
• Balances multiple tasks with a focus on details.
• Adapts to changing schedules with flexibility.

Work Environment/Physical Demands:

The Accounts Receivable Coordinator works mainly in an office environment where the noise level is usually quiet. Physical demands may include:

• Sitting and/or standing for prolonged periods.
• Performing repetitive motion.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Accounting/Auditing, Finance, and Customer Service