Accounts Receivable - Commercial Construction

California Waters; Yorba Linda (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Life Insurance

Paid Vacations

401(k) with up to 8% Company Match

Job summary

California Waters, located in Yorba Linda, CA, is seeking an Accounts Receivable Specialist to manage invoicing and collections efficiently. Candidates should have over 5 years of experience in accounts receivable, ideally within a busy construction setting, with a preference for experience in AIA billings.

The role includes preparing AIA billings, processing invoices, and managing customer relations, all within a supportive work environment that values quality and offers competitive compensation.

Qualifications

• 5+ years of direct experience in Accounts Receivable.
• Preferably lead experience in a busy construction company.
• Accounting experience in the commercial recreational aquatic industry is preferred.

Responsibilities

• Prepare and submit AIA billings to multiple jobs monthly.
• Process, review, and code daily invoices and payments.
• Prepare weekly AR report and forecast future collections.
• Research and resolve account discrepancies promptly.
• Collections on past due accounts.

Skills

Accounts Receivable Management

AIA Billings

Attention to Detail

Time Management

Foundation Software or similar

Intermediate Excel

Tools

Excel

PowerPoint

Adobe Software

Job description

Accounts Receivable - Commercial Construction

Full-time

Industry leaders and skilled artisans in water features and aquatics since 1999, California Waters, based in Yorba Linda, CA, provides estimating, design and engineering, construction renovation, and post-construction maintenance and repair services all under one roof. Fueled by a passion to deliver cutting‑edge design, partnered with outstanding construction and service excellence, we bring water to life.

The Accounts Receivable Specialist is responsible for managing the day‑to‑day invoicing and collections for all customers with the highest level of efficiency. Below is a guide to selected duties for this position, but is not all‑inclusive:

Responsibilities

• Prepare and submit AIA billings to multiple jobs each month.
• Process, review, code and input daily outgoing invoices and incoming payments.
• Prepare and perform weekly AR report and runs and forecast future collection schedule.
• Research and resolve account value discrepancies promptly with customers.
• Collections on past due accounts.
• Monitor incoming bank and credit card transactions daily to ensure AR system is up to date.
• Assist in receiving and tracking vendor/supplier preliminary notices and lien release requirements and submittals and releases.
• Enter new customers into accounting system.
• Manage relations with customers' A/P departments via high degree of professionalism and efficiency by email, phone and in‑person if necessary.

Qualified applicants for this position shall possess a minimum of 5+ years of direct experience in Accounts Receivable, preferably as the lead in a busy construction company. You must have experience with AIA billings. Accounting experience in the commercial recreational aquatic industry is extremely preferred but not required.

Other Desired Key Traits

• An ability to produce a high‑volume output while maintaining an attention to detail.
• Strong personality.
• Strong organizational skills with an ability to prioritize and multi‑task.
• Proven ability to manage critical deadlines.
• Understanding of handling of sensitive and confidential information with a high level of discretion.
• Experience with Foundation Software system or other similar construction‑related platform (e.g., Sage, Timberline, etc.).
• Intermediate Excel, Word, PowerPoint, and Adobe based software skills.
• Active California Notary is a plus.

We offer a casual atmosphere with a driven agenda for quality, where excellence is rewarded with advancement and compensation. Highly competitive salary DOE, along with robust benefits package, including medical insurance, dental insurance, life insurance, paid vacations, paid holidays, paid sick time, 401(k) with up to 8% Company Match, and more.

Must pass drug test and background check post‑offer before starting work, and provide full documentation for right to work.

Due to the high volume of replies, we will respond to qualified applicants only. No phone calls, please.

PRINCIPALS ONLY - NO AGENCIES, PLEASE.

California Waters is an Equal Opportunity Employer.