Accounts Receivable/Collections Specialist

Software Placement Group; Lorain (OH); Hybrid; USD 42,000 - 66,000; Full time

Job summary

Software Placement Group in Lorain, OH seeks an Accounts Receivable/Collections Specialist to manage credit and collections, ensuring timely payments while minimizing financial risk. You will assess creditworthiness, monitor accounts, resolve billing discrepancies, and collaborate with Sales, Marketing, and Finance to support cash flow.

Responsibilities include evaluating credit applications, setting credit limits, following up on overdue invoices, negotiating payment terms, issuing notices,

Qualifications

• Strong understanding of credit and collection practices.
• Proficiency in Microsoft Office, particularly Excel.
• Excellent analytical, organizational, and communication skills.
• Ability to prioritize multiple tasks and meet deadlines.

Responsibilities

• Evaluate credit applications by reviewing financial information and credit history.
• Establish and maintain customer credit limits and payment terms in accordance with company policies.
• Monitor customer accounts to identify potential credit risks and recommend appropriate actions.
• Monitor accounts receivable and proactively follow up on overdue invoices through phone calls, emails, and written correspondence.
• Negotiate payment arrangements while maintaining positive customer relationships.
• Issue collection notices and coordinate account escalations, including referrals to collection agencies or legal counsel when necessary.
• Investigate and resolve billing disputes to facilitate timely payment.
• Process customer invoices accurately and enter invoice information into the accounting system.
• Match invoices and vendor statements with purchase orders when applicable.
• Apply customer payments and credit memos accurately to outstanding invoices.
• Process checks, wire transfers, and other payment transactions.
• Maintain accurate customer and vendor account records.
• Reconcile customer accounts, vendor statements, and accounting records.
• Verify the accuracy of invoices, financial documents, and accounting records.
• Prepare aging reports, collection reports, and other financial reports for management.
• Analyze accounts monthly, quarterly, and annually to ensure payment accuracy and identify collection trends.
• Update and maintain accounting journals and supporting documentation.
• Respond promptly and professionally to customer inquiries by phone and email.
• Investigate discrepancies and questionable accounting data.
• Prepare spreadsheets and reports using Microsoft Excel.
• Operate standard office equipment.
• Collaborate with Sales, Marketing, Accounting, and other departments.
• Follow company policies and supervisor instructions.
• Perform other duties as assigned

Skills

Credit & collections

Excel proficiency

Analytical skills

Communication skills

Education

Accounting/Finance degree preferred

Tools

ERP software

Job description

Location: Lorain, OH | Schedule: Full-time, Hybrid (2-3 days onsite)

Overview

An established company is seeking an Accounts Receivable/Collections Specialist to manage its credit and collections processes, ensuring timely customer payments while minimizing financial risk. This role evaluates customer creditworthiness, monitors outstanding accounts, resolves billing discrepancies, and maintains accurate financial records, working closely with Sales, Marketing, and Finance teams to support healthy cash flow.

What you’ll do

• Evaluate credit applications by reviewing financial information and credit history
• Establish and maintain customer credit limits and payment terms in accordance with company policies
• Monitor customer accounts to identify potential credit risks and recommend appropriate actions
• Monitor accounts receivable and proactively follow up on overdue invoices through phone calls, emails, and written correspondence
• Negotiate payment arrangements while maintaining positive customer relationships
• Issue collection notices and coordinate account escalations, including referrals to collection agencies or legal counsel when necessary
• Investigate and resolve billing disputes to facilitate timely payment
• Process customer invoices accurately and enter invoice information into the accounting system
• Match invoices and vendor statements with purchase orders when applicable
• Apply customer payments and credit memos accurately to outstanding invoices
• Process checks, wire transfers, and other payment transactions
• Maintain accurate customer and vendor account records
• Reconcile customer accounts, vendor statements, and accounting records
• Verify the accuracy of invoices, financial documents, and accounting records
• Prepare aging reports, collection reports, and other financial reports for management
• Analyze accounts monthly, quarterly, and annually to ensure payment accuracy and identify collection trends
• Update and maintain accounting journals and supporting documentation
• Respond promptly and professionally to customer inquiries by phone and email
• Investigate discrepancies and questionable accounting data
• Prepare spreadsheets and reports using Microsoft Excel
• Operate standard office equipment
• Collaborate with Sales, Marketing, Accounting, and other departments
• Follow company policies and supervisor instructions
• Perform other duties as assigned

Required qualifications

• Strong understanding of credit and collection practices
• Proficiency in Microsoft Office, particularly Excel
• Excellent analytical, organizational, and communication skills
• Ability to prioritize multiple tasks and meet deadlines

Preferred qualifications

• Associate’s or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred
• Previous experience in credit, collections, accounts receivable, or accounting preferred
• Experience with accounting or ERP software preferred

Why this role

This position offers the opportunity to play a key role in supporting healthy cash flow and working cross-functionally with Sales, Marketing, and Finance teams in a hybrid work environment.