Accounts Receivable Client Coordinator

United Counseling Service

Bennington (VT)

On-site

USD 30,307 - 32,373

Full time

14 days+

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Benefits offered by this job

Competitive pay

Generous paid time off

Medical, dental, and vision insurance

Retirement plan with employer match

Employer paid life insurance

Loan repayment and tuition assistance program

Job summary

A community mental health organization in Vermont seeks an Accounts Receivable Client Coordinator. This full-time, entry-level position involves managing first-party accounts receivable, ensuring timely billing and payment collections. Candidates should have a high school diploma and 3-5 years of relevant experience. Competitive pay and generous benefits, including paid time off and health insurance, are offered. Join a dedicated team to help strengthen our community through valuable mental health services.

Qualifications

3 - 5 years of relevant experience in accounting or finance.
Knowledge of billing and accounts receivable processes.
Ability to maintain confidentiality and comply with HIPAA regulations.

Responsibilities

Collect fees and enter payments into the electronic health record.
Reconcile cash, checks, and credit cards daily.
Prepare and mail client statements before the 15th of each month.

Skills

Computer skills

Strong communication skills

Education

High school diploma or equivalent

Job description

Join to apply for the Accounts Receivable Client Coordinator role at United Counseling Service

Position Title: Accounts Receivable Client Coordinator

Job Location: Bennington, VT 05201

Education Level: High School

Salary Range: $22.00 - $23.50 Hourly

Job Shift: Day

Job Category: Non-Credentialed Position

Why join UCS?

Since 1958, United Counseling Service (UCS) has been dedicated to providing exceptional care and support to individuals and families in our community. Through a wide range of programs, services, and educational opportunities, we strive to meet the diverse needs of those we serve. Our team includes professionals from various fields, including administration, clinical services, nursing, education, case management, psychiatry, and direct support, working across 17 facilities throughout Bennington County.

As a proud affiliate of Vermont Care Partners—a statewide network of 16 non-profit community-based agencies—we deliver comprehensive mental health, substance use, and intellectual and developmental services across Vermont. We are currently seeking compassionate, motivated team players to join us in making a positive impact and building a stronger community.

UCS Offers Generous Benefits

Competitive pay
Generous paid time off
Medical, dental, and vision insurance
Retirement plan with employer match
Employer paid life insurance
Employer paid short term and long-term disability insurance
Employee Assistance Program
Career development opportunities
Free clinical supervision towards licensure
Loan repayment and tuition assistance program
Award winning worksite wellness program
An inclusive workplace supported by an active Diversity, Equity, Inclusion, and Belonging committee.
Rewarding experience making a difference in the community.

We believe a dynamic and inclusive workforce will strengthen our organization and enhance the services we provide. Therefore, it is our goal to hire a diverse workforce and cultivate a culture where our employees feel accepted and included, hold a valued place within our organization and are equally able to contribute to their fullest extent, assisting in fulfilling our mission of building a stronger community.

Qualifications

Under the direction of the Controller, the AR Client Coordinator is responsible for the First Party accounts receivable functions and maintains current payer information on all applicable clients, demonstrates up-to-date knowledge of UCS fee policy, and processes accurate bills to ensure that payments to the Agency are received in a timely manner.

Major Responsibilities

BILLING

Collect fees and enter payments into the electronic health record. Reconcile cash, checks, and credit cards to daily fee sheet. Process all first party client adjustments, write-offs, credits, and refunds. Reconcile the payment report to the cash receipts journal on a monthly basis. Process and mail client statements before the 15th of each month. Monitor timely receipt of payment and investigate and resolve discrepancies. Discretely meet with clients to resolve financial issues including setup of payment arrangements along with follow-up. Consult with the Clinicians/Operations on any client financial concern. Contact clients regarding outstanding account balances. Demonstrate and share thorough knowledge of the relationship between first-party, Medicaid, and third-party reimbursements to maximize and expedite collected funds for any given service. Maintain digital HIPAA compliant copies of all pertinent billing and workflow information. Daily follow-up is done. Track assigned KPI’s. Close the month in a timely manner, running month end reports and rebilling and reprocessing denials. Serve as a Superuser in the Avatar EHR system and an active liaison via Basecamp for UEMR.

RECORD KEEPING

Maintain client first party accounts in electronic health record and update related spreadsheets as needed. Update client accounts based on payment or contact information.

CLERICAL

Keeps digital PDF copies of final statements for each month.

OTHER

Serves on staff committees and attends weekly, bi‑weekly, monthly, and other staff meetings as requested. Completes special projects and other duties when assigned. Provides backup for AR staff and Managed Care Coordinator as needed. Works closely with the Controller and Finance staff in resolving issues and initiating new procedures. In addition to the above, performs other duties as assigned.

Required Qualifications