Accounts Receivable Clerk

Automatic Data Processing, Inc.; Houston (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Automatic Data Processing, Inc. is seeking an Accounts Receivable Clerk to process customer payments, reconcile accounts, and support collections. The role requires CDK software experience, strong Excel skills, and professional communication with customers and internal teams.

The position is on-site in Houston, Monday through Friday, with regular hours. The successful candidate will handle sensitive information, maintain accurate AR records, and assist with month-end activities while upholding

Qualifications

• High school diploma or equivalent required.
• Experience in accounts receivable, cash application, billing, or related accounting function.
• Experience using CDK software in an accounting or dealership environment.
• Proficiency in Microsoft Excel including sorting, filtering, formulas, and account reconciliation.

Responsibilities

• Post and apply customer payments accurately in CDK, including checks, electronic payments, credit cards, and other payment types.
• Prepare and process daily deposits and reconcile payment activity to supporting documentation.
• Maintain accurate customer account records and update account information as needed.
• Review accounts receivable aging reports and assist with follow-up on past-due balances.
• Research and resolve payment discrepancies, short payments, unapplied cash, credit balances, and account questions.
• Prepare customer invoices, statements, credit memos, and account documentation.
• Communicate professionally with customers and internal departments regarding balances, payment status, and account issues.
• Use Microsoft Excel to organize data, reconcile accounts, prepare reports, and track collection activity.
• Maintain complete and accurate records in accordance with company procedures and audit requirements.
• Assist with month-end closing activities and related accounting tasks.

Skills

CDK software

Excel proficiency

10-key data entry

Outlook proficiency

Analytical skills

Communication

Time management

Education

High school diploma or equivalent

Associate degree

Tools

PivotTables

Lookup functions

Job description

Department: Accounting
Reports To: Accounting Manager/Controller
Employment Status: Full-Time

On-site only. M-F 7:30-4:30 or 8:30-5:30

Position Summary

The Accounts Receivable Clerk processes and applies customer payments, maintains accurate accounts receivable records, reconciles account activity, resolves discrepancies, and supports timely collection efforts. The position requires hands-on experience with CDK software and Microsoft Excel, accurate and efficient data-entry skills, sound judgment when handling confidential information, and professional communication with customers and internal departments.

Essential Duties and Responsibilities

• Post and apply customer payments accurately in CDK, including checks, electronic payments, credit cards, and other payment types.
• Prepare and process daily deposits and reconcile payment activity to supporting documentation.
• Maintain accurate customer account records and update account information as needed.
• Review accounts receivable aging reports and assist with follow-up on past-due balances.
• Research and resolve payment discrepancies, short payments, unapplied cash, credit balances, and account questions.
• Prepare customer invoices, statements, credit memos, and account documentation.
• Communicate professionally with customers and internal departments regarding balances, payment status, and account issues.
• Use Microsoft Excel to organize data, reconcile accounts, prepare reports, and track collection activity.
• Maintain complete and accurate records in accordance with company procedures and audit requirements.
• Assist with month-end closing activities and related accounting tasks.
• Perform other duties as assigned by management.
• Follow all company safety policies and procedures and immediately report all workplace accidents to a manager or supervisor.
• Maintain regular and reliable attendance, report to work on time, and remain available during scheduled working hours.
• Notify the appropriate manager or supervisor promptly of any absence, tardiness, or need to leave work early, in accordance with company attendance and call-in procedures.
• Protect confidential customer, employee, company, and financial information and disclose it only to authorized individuals for legitimate business purposes.
• Follow all company policies for data privacy, information security, records retention, and secure disposal when accessing, storing, transmitting, or disposing of sensitive information.
• Immediately report any suspected loss, unauthorized access, disclosure, or misuse of confidential information to a manager or supervisor.

Required Qualifications

• High school diploma or equivalent.
• Previous experience in accounts receivable, cash application, billing, or a related accounting function.
• Experience using CDK software in an accounting or dealership environment.
• Proficiency in Microsoft Excel, including sorting, filtering, formulas, and account-reconciliation functions.
• Proficiency in 10-key data entry with a high level of speed and accuracy.
• Proficiency in Microsoft Outlook for managing email, calendars, and professional correspondence.
• Strong numerical, organizational, and analytical skills, with consistent attention to detail.
• Ability to manage multiple priorities and meet established deadlines.
• Professional written and verbal communication skills.
• Ability to handle confidential financial information with discretion.

Preferred Qualifications

• Associate degree in accounting, finance, business, or a related field.
• Two or more years of accounts receivable experience.
• Intermediate Excel skills, including lookup functions and PivotTables.
• Experience in the automotive, trailer, equipment, or dealership industry.

Core Competencies

• Accuracy and attention to detail
• Account reconciliation and problem-solving
• Customer service and professional communication
• Time management and follow-through
• Teamwork and dependability

Physical Demands

The physical demands described below are representative of those required to perform the essential functions of this position, with or without reasonable accommodation.

• Regularly sit and use a computer, keyboard, telephone, and other standard office equipment for extended periods.
• Frequently use hands and fingers to enter data, handle documents, and operate office equipment.
• Occasionally stand, walk, bend, reach, or move within the office.
• Occasionally lift or carry office materials weighing up to 20 pounds.
• Ability to communicate effectively and accurately review printed and electronic financial records, with or without reasonable accommodation.